May 28, 2013
GOOCHLAND COUNTY SCHOOL BOARD
REGULAR MONTHLY WORKSHOP
GOOCHLAND ADMINISTRATION BUILDING
1800 Sandy Hook Road, Room 250, Goochland, VA
May 28, 2013 at 6:30 P.M.
(Closed meeting at 6:00 p.m.)
PROPOSED ANNOTATED AGENDA
1. Call to Order
2. Closed Meeting
Is there a motion to go into closed meeting pursuant to Section 2.2-3711(A)(1) of the Code of Virginia for the discussion of the appointment, retirement, and resignations of specific personnel of the Board?
3. Reconvene in Open Meeting
Is there a motion to certify that only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board?
4. Moment of Silence
5. Pledge of Allegiance
6. Additions / Amendments / Adoption of Proposed Annotated Agenda
7. Public Comment Period
8. Action Items:
10. Information Items:
A. Fees and Charges for School Year 2013-2014
A fee schedule associated with the 2013-2014 school year will be presented to the Board for adoption. The traditional fee schedule has been carefully scrutinized by the Leadership Team and changes have been made. The analysis will continue throughout the 2013-2014 school year, with emphasis placed upon eliminating as many fees as possible through the 2014-2013 school budget planning process. Fees are covered under Policies JN and JN-R. (See Superintendent's Memo 103-13)
B. Revised Third Quarter Projections
The April monthly reports showed a projected $674,453 surplus of revenue over expenses in the School Operating Fund. Staff, however, have been or are making end of the year purchasing commitments that do not follow the spending pattern of the rest of the year. Therefore, we anticipate an additional $143,391 expenditures or encumbrances by June 30, 2013 that will bring the projected turn-back down to $531,062. The attached worksheet outlines these additional expenses. This information will be presented at the Board of Supervisors meeting on June 4th during their third quarter projection discussion (see the updated monthly report attached).
C. Risk Assessment Procedures
The GCPS administration and school counselors have been working over the past six months to revise procedures for assessing students' risk of harm to self. The attached checklist and documents will be the process that school counselors will follow beginning in the Fall of 2013. The risk assessment procedures contained in these documents indicate the best practices according to our administrators and counselors in responding to specific student mental health concerns and meet the requirements for the school division's systemic approach to intervening when students indicate a risk of harm to self.
The GCPS Food Service Department will share information on the "Farm to School" program. The GCPS Food Service Program has been recognized in the past for their partnerships with local farmers to provide fresh fruits and vegetables to students on a daily basis.
E. Classified Salary Scale Updates
After reviewing the salary scales adopted on May 14, 2013, the GCPS HR and Finance Department are requesting a revision to the classified salary scale to add a Bachelor's Degree supplement of $600. The supplement has been available to employees on the Classified Scale in the past. Additionally, the GCPS HR and Finance Department estimates that the overall budget impact for any current or new employee that would now qualify to receive the supplement will be less than $5,000.
F. Career and Technical Education New Program Information (Courses)
At the Board of Supervisors' meeting on June 4, the Superintendent will give the quarterly update on "School Matters." The Superintendent plans to share information about the School Year 2013-2014 expansion of the CTE programming at GHS. Additionally, we added a document linked as "Courses" above that also shares how the school plans to locate each of the programs next year. The Facilities Committee is in the process of reviewing options for creating new spaces for CTE and any further expansions to the CTE program will likely require additional space.
G. Strategic Compensation Grant RFP
The Virginia Department of Education recently released the Request for Proposal (RFP) for the Strategic Compensation Grant. The purpose of this informational item is to notify the board that the GCPS Grant-Writing Committee has begun work to draft a proposal.
12. VSBA Policy Updates: First Reading (Explanation of Revisions)
AC: Nondiscrimination (GCPS) (Rev)
AD: Educational Philosophy (GCPS) (Rev)
BBFA: School Board Members Conflict of Interest (GCPS) (Opt 1) (Opt 2)
BCF: Advisory Committees to the School Board (GCPS) (Rev)
BDD: Electronic Participation in Meetings from Remote Locations (GCPS) (Rev)
BF: Board Policy Manual (GCPS) (Rev)
BFC: Policy Adoption (GCPS) (Opt 1) (Opt 2)
BHB: School Board Member In-Service Activities (GCPS) (Rev)
CBG: Evaluation of the Superintendent (GCPS) (Rev)
CF: School Building Administration (GCPS) (Rev)
CH: Policy Implementation (GCPS) (Rev)
DJ: Small Purchasing (GCPS) (Rev)
DLC: Expense Reimbursements (GCPS) (Rev)
EA: Support Services (GCPS) (Rev)
EB: School Crisis, Emergency Management and Medical Emergency Response Plan (GCPS) (Rev)
EBB: Threat Assessment Teams (New Policy)
EBBA: Emergency First Aid, CPR and AED Certified Personnel (GCPS) (Rev)
EBCB: Safety Drills (GCPS) (Rev)
EBCC: Tornado Drills (GCPS) (Rev)
GA: Personnel Policies Goals (GCPS) (Rev)
GBL: Personnel Records (GCPS) (Rev)
GBLA: Third-Party Complaints Against Employees (GCPS) (Rev)
GBMA: Support Staff Grievances (GCPS) (Rev)
GCB: Professional Staff Contracts (GCPS) (Rev)
GCBB: Supplementary Pay (GCPS) (Rev)
GCG: Professional Staff Probationary Term and Continuing Contract (GCPS) (Rev)
GCI: Professional Staff Assignments and Transfers (GCPS) (Opt 1) (Opt 2)
GCL: Professional Staff Development (GCPS) (Rev)
GCN: Evaluation of Professional Staff (GCPS) (Rev)
GCPA: Reduction in Professional Staff Work Force (GCPS) (Rev)
GCPD: Professional Staff Discipline (GCPS) (Rev)
GDQ: School Bus Drivers (GCPS) (Rev)
IGBE: Remedial and Summer Instruction Program (GCPS) (Rev)
IGBG: Homebound, Correspondence and Alternative Means of Instruction (GCPS) (Rev)
IKFA: Locally Awarded Verified Credits (GCPS) (Rev)
JEB: Entrance Age/Admission of Persons Not of School Age (GCPS) (Rev)
JEC: School Admission (GCPS) (Rev)
JEC-R: School Admission (GCPS) (Rev)
JED: Student Absences/Excuses/Dismissals (GCPS) (Rev)
JFC: Student Conduct (GCPS) (Rev)
JFC-R: Standards of Student Conduct (GCPS) (Opt 1) (Opt 2)
JFCE: Gang Activity or Association (GCPS) (Rev)
JGD/JGE: Student Suspension/Expulsion (GCPS) (Opt 1) (Opt 2)
JHCD: Administering Medicines to Students (GCPS) (Rev)
JN: Student Fees, Fines, and Charges (GCPS) (Rev)
JOD: Release of Student Data/Records (New Optional Policy)
JOH: Acceptance of Electronic Signatures and Records (New Optional Policy)
LC: Charter Schools (GCPS) (Rev)
LI: Relations with Educational Accreditation Agencies (GCPS) (Rev)
GAB/IIBEA: Acceptable Computer Use (GCPS) (Rev)
GAB/IIBEA-R: Acceptable Computer Use (GCPS) (Rev)
GAB-E1/IIBEA-E2: Acceptable Computer Use Agreement (GCPS) (Rev)
13. Policy Revisions: First Reading
ABB: Staff Involvement in Decisionmaking (GCPS) (Rev)
GBB: Staff Involvement in Decision Making (GCPS) (Rev)
ABC: Student involvement (GCPS) (Rev)
AD: Educational Philosophy (GCPS) (Rev)
AFA: Evaluation of School Board Operational Procedures (GCPS) (Rev)
AFB: Evaluation of the Superintendent (GCPS) (Rev)
CGB: Evaluation of the Superintendent (GCPS) (Rev)
AFC: Evaluation of Professional Staff (GCPS) (Rev)
AFD: Evaluation of Support Staff (GCPS) (Rev)
AFE: Evaluation of Instructional Programs (GCPS) (Rev)
IM: Evaluation of Instructional Programs (GCPS) (Rev)
14. Closed Meeting (if necessary)
15. Adjournment