January 14, 2014
GOOCHLAND COUNTY SCHOOL BOARD
REGULAR AND ORGANIZATIONAL MEETING
GOOCHLAND ADMINISTRATION BUILDING
1800 Sandy Hook Road, Room 250, Goochland, VA
January 14, 2014 at 6:30 p.m.
(Closed meeting at 6:00 p.m.)
PROPOSED AGENDA
1. Call to Order
2. Closed Meeting
Is there a motion to go into closed meeting pursuant to Section 2.2-3711(A)(1) of the Code of Virginia for the discussion of the appointment, retirement, and resignations of specific personnel of the Board; pursuant to Section 2.2-3711(A)(7) for the briefing by staff for probable litigation; and pursuant to Section 2.2-3711 (A)(2) for the discussion or consideration of any matter that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution or any state school system.
3. Reconvene in Open Meeting
Is there a motion to certify that only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the Board?
4. Moment of Silence
5. Pledge of Allegiance
6. Annual School Board Organizational Meeting
7. Additions/Amendments/Adoption Proposed Agenda
8. Recognition:
A. Dominion Foundation Grant - Jen Kostyniuk
B. Annie Thrasher-Winner TDIT We the Student Essay Challenge
C. Katie Zohab-Adopt a Grandparent Project
D. Kelli Bratton-Teacher in Space
E. January is VSBA Bullying Prevention Month - OLWEUS Bullying Presentation
9. Reflections: GHS-Implementation of New CTE Courses
10. Superintendent's Comments
A. Steve Geyer Named Curriculum Leader of the Year
B. Goochland Wins Highest National Recognition for Excellence in Budgeting
11. Announcements/Reminders
A. Budget Workshop: January 21, 2014 at 6:30 p.m. in the Goochland High School Library
B. Regular Workshop/Public Hearing on Budget: Tuesday, January 28, 2014 at 6:30 p.m. at County Administration Building, Room 250
C. Principals Appreciation Week: January 5-11, 2014
D. Strategic Plan Kick-off Event for Faculty and Staff: February 14, 2014, 1:45 p.m.
12. First Public Comment Period
13. Committee and Board Reports
14. Items for School Board Review:
A. Reports
15. Information Items
A. December Financial Update (Budget Transfers)
Management will give a brief presentation on the attached reports that show revenue and expense activity through December 2013, as of January 2, 2014. The revenue projections include changes outlined in the Governor's December 16 "caboose bill" budget proposal, for an ADM of 2399 (as opposed to the budgeted ADM of 2311). The expense projections are based on the model developed last year that classifies expenses in eight different spending patterns.
B. Superintendent's Initial Proposed FY 2014 Budget (Presentation)
1. Revenue: Fund/Source/Account Detail Report
2. Expenditure: History by Fund/Category/Object Group
3. Expenditure: Federal Grant History by Grant
4. Expenditure Detail: History by Category/Object (all funds combined)
C. Budget Supplement and Categorical Transfers
GCPS has received notification of four more state grant awards and additional funding for current programs through the Goochland Education Foundation. Management would also like to make two categorical budget transfers--one to put insurance in line with the proper SOQ category and the other for changing CTE needs. The superintendent recommends that the School Board request that the Board of Supervisors amend the FY2014 School Operating Fund from the current appropriated amount of $25,237,584 to $25,263,305 and make the categorical changes as shown in the attached document. There is no impact on the County transfer to the Schools.
16. Action Items
B. Minutes: Minutes from the December 10, 2013 regular meeting.
C. Bills and payroll for December. (Link to check register.) (Credit card reconciliations.)
D. GMS Out-of-Country Field Trip
E. Request for Religious Exemption
F. IRS Mileage Reimbursement Reduction
The IRS has decreased by one half a cent the standard rate for mileage effective January 1, 2014 to 56.0 cents per mile. GCPS has used the IRS rate as our reimbursement rate for the last several years. The Superintendent recommends to the School Board that they approve a mileage reimbursement rate of 56.0 cents per mile effective January 1, 2014.'
G. Editorial and Legislative Position on Current and Future Achievement Testing
17. Policy Revisions: Second Reading
DG: Custody and Disbursement of School Funds
DGD: Funds for Instructional Materials and Office Supplies
DO: Non-Locally Funded Programs
18. Old Business
19. New Business
20. Second Public Comment Period
21. Closed Meeting
22. Adjournment