April 24, 2012

GOOCHLAND COUNTY SCHOOL BOARD

REGULAR MONTHLY WORKSHOP

GOOCHLAND HIGH SCHOOL

April 24, 2012 at 7:00 P.M.

PROPOSED ANNOTATED AGENDA

1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Additions/Amendments to Proposed Annotated Agenda

5. Adoption of Annotated Agenda

6. Public Comment Period

7. Goochland Education Foundation Presentation

8. Special Education Annual Plan (Action Item)

The Special Education Annual Plan is provided herein. The yearly submission of this plan to the Virginia Department of Education is a requirement for the school division to receive its allocation of federal funds for Special Education. The Plan guides all aspects of the division’s Special Education services and procedures.

9. Activity Funds Audit (Action Item)

Each year, the schools’ activity funds are audited. The audit of the activity funds is separate from the audit of the county, of which schools are a component, which has been conducted by KPMG. We have used Stephen Wunsh for FY 10 and FY 11. The School Board may continue with Stephen Wunsh for another year or solicit quotes for audit services. Staff seeks direction from the School Board in order to secure an auditor for the FY12 activity fund audit.

10. STEM Update (Information Item)

Mr. Adeeb Hamzey, Chair of the STEM Committee, will provide an update to the Board.

11. Elementary Grouping Proposal (Information Item)

Dr. Steve Geyer will present information regarding elementary grouping.

12. Committees Discussion (Information Item)

The Board will discuss procedures for establishing ad hoc and other sub-committees, recruiting for such committees, and purposes.

13. Textbook Fund (Information Item)

The Board will discuss the most effective framework for use of textbook funds from year to year.

14. Comprehensive Plan (Information Item)

Some components of a Comprehensive Plan were approved last year, specifically, the process used to develop the plan, the Core Values/Beliefs, the Vision statement and the Mission statement. It is necessary to define the next steps toward the completion of the Comprehensive Plan. The Board will discuss what process will be used.

15. Projected Per Pupil Expenditure (Information Item)

With the approval of the FY13 Budget by the Board of Supervisors and projected state funding, a projected per pupil expenditure for FY 13 has been calculated. When state funding is finalized, the per pupil expenditure for FY13 will be confirmed or revised as appropriate and reported to the Board.

16. Substitute Calling (Information Item)

The Board will discuss the use of Aesop Software for substitute calling and leave tracking.

17. Board Member Updates (Information Item)

18. Closed Meeting

19. Adjournment