Schedule & Budget

• Once you have approval on your beat sheet or treatment, the next step is to create a schedule and budget.
• IF THE BUDGET OR SCHEDULE CHANGES DURING PRODUCTION OR POST PRODUCTION THE BUDGET & CALENDAR MUST BE UPDATED AND RE-SENT!

• Producers should be drafting a schedule that includes dev/ pre-production, production and post-production dates and submit this along with their budget in order to get project approval.

• DATES CHANGE- this is understood. HOWEVER- we need to be making a bigger effort to stick to the dates agreed upon once production is approved.

• Calendars need to include the following (refer to calendar template here for help):
  • Pre-pro/Dev/Outreach days
  • Shoot days
  • Ingest/AE/Translation days
  • Edit days
  • Rough cut and Fine cut review days (PLEASE LEAVE 24 HR TURNAROUND FOR NOTES, TO BE SAFE)
  • R&C/Legal/Archival reviews
  • Color and Mix
  • Delivery
  • Air Date

As you move closer to the shoot make your schedule as detailed as possible. Are you returning to same hotel every night or expected to have minimal gear and move to a new location every other night? Know the driving times and approximate call times for each shoot day. Call bullshit if too many days are over ambitious or at least find out why.

Producers: Let everyone know what the weather and food forecast will be.

BUDGET

U.S. Procedure

• A budget should be drafted by either the Producer or the designated AP. ALL BUDGETS MUST BE SENT TO Sergio Noriega, sergio.noriega@vice.com FOR VETTING. You can a sample budget here and reach out to Sergio with any questions.

• The Producer should discuss all of the shoot assumptions with their AP as early as possible before the shoot, including range of shoot days, travel expectations, gear estimates, crew needs, and edit days. Make sure to consider and plan for factors such as translation needs and air date. Do not put a staff editor in the budget if your project is sponsored or has a firm air date.

• Please reference the estimates for editing days here when creating your budget.

• All budgets should be submitted to Sergio Noriega, sergio.noriega@vice.com, for vetting. Please allow at least 24 hours for him to review. Sergio will review the budget for any mistakes or missing information and reach out with any questions. See budget template below:

• Once vetting is complete, Sergio will then send an email titled “Internal Budget | VERTICAL - TITLE OF PROJECT” to vertical heads and production team. The project will get approved on this chain only. Producers and APs should not send budgets through for approval without vetting by Sergio.
• Once a budget has been approved, any expected overages need to be re-approved. You can follow up with these updates on the budget approval email chain.

UPDATED 3/17