This guide largely consists of U.S. specific protocol respectively labeled U.S. Procedure. We strongly suggest international offices become familiar with these guidelines and consider them a blueprint when devising future workflow standards. Reach out to designated U.S. contacts with further inquiries
International Specific steps listed below shooting guide. Procedure may vary by location.
NOTE: the production process differs greatly for short form video. For more information, check out the short form wiki.
1. Before anything, make sure you fully understand and incorporate the following in every production:
2. Got an idea for digital video content? Start here:
3. Once your idea is approved and your subjects are onboard, consider the following before going into pre-production:
4. Now you've gone over the Shooting Guide, you're ready to move on to pre production.
5. Outline your story structure, how you plan to shoot it and estimated budget (including Archival) here:
6. Once that's approved you can start drafting your schedule and budget:
7. Once your Budget is approved you will be issued a Project ID and can start entering your project information (Video Production Sheet) into our tracking database, Insider:
NOTE: WE'RE NO LONGER USING INSIDER. LEARN MORE HERE.
NOTE: WE'RE NO LONGER USING INSIDER. LEARN MORE HERE.
8. If the video is sponsored special schedule, budget, deliverables and client obligations apply:
9. Once preliminary schedule & budgets are approved meet with your entire team so everyone is on the same page: programming, relevant editorial, design, post-production, archival, R&C, legal, music licensing, and production:
10. You can book crew as soon as a Project ID is issued. To find, request, or pay your crew visit:
11. If you're planning to work with a fixer, go over this info:
12. Every production must complete this and deliver it for R&C Review:
13. If shooting internationally check the following:
14. If you're asked by a vendor or location for insurance:
15. For travel & expense policy or procedures:
16. If you need to book travel or need info on transportation:
17. If you need to request a travel cash advance:
18. For P-Card policy and acceptable purchases see:
19. When you're ready to book equipment check here for instructions and customs provisions:
20. If you're shooting in 2K or 4K or need a media, AE, or translation request see:
21. See these details on how transcription & translation works:
22. If you didn't have a kick-off meeting, remember to review these tips and produce accompanying social content:
23. When shooting, always follow the production checklist and these basic Legal guidelines:
24. Don't forget to shoot according to technical deliverables, to keep social video in mind and to collect all required R&C releases:
25. If you experience any loss or damage to equipment, property, crew or the shoot see:
26. Before returning from the field with your media, schedule a time to ingest here:
27. After your footage is ingested see this page for sending hot sheets and footage path to your editor:
28. If you need to book a voiceover session:
29. Make sure to upload your cuts to this posting tracker to share with post team:
30. If you need to request color & sound mix:
31. Before delivery see this list to make sure you have everything:
32. See this page for summary and glossary of R&C terms:
33. See here for the list of documents required to "clear" or legally authorize VICE to publish & distribute content:
34. Legal permission to show an individuals face & voice:
35. Legal permission to enter & film a location:
36. Highly visible notification in a large or populated area that states by entering the premises individuals give their consent to be legally be recorded:
37. Legal permission to use the creators intellectual or artistic work:
38. See this page for archival sources & licensing policy:
39. See this page for music sources & licensing policy:
40. These are required documents to upload to Insider for R&C Review:
41. This sheet lists the rights associated with a video: releases, music, archival, people, location etc:
42. This sheet tracks information on the music in a video:
43. This page explains the process of reviewing for typos, changes & legal concerns before technical review by post:
44. Once you have all your R&C deliverables ready to upload to Insider see this page for specific instructions:
NOTE: WE'RE NO LONGER USING INSIDER. LEARN MORE HERE.
45. Planning on shooting short-form video? See here for tips and guidelines:
46. So you want to make a Podcast? See here for the different styles & production guide:
47. If you plan on doing a Facebook Livestream, check this guide before you hit record:
Last Updated: 2/16/2018