Topic 2: Departmental Message Approval Procedures

Objective:
To ensure that all department-level messages to internal or external audiences reflect consistent language, tone, and district priorities before being distributed.

Internal and External Stakeholders:

Internal: Department Heads, Program Manager of Communications and Strategic Initiatives, Superintendent
External: Families, Community Members (when applicable)

Step-by-Step Operations Procedure:

Department leader drafts message (e.g., Student Services, Curriculum).
Draft is reviewed by the Superintendent or Program Manager of Communications and Strategic Initiatives for tone, accuracy, and alignment.
Message is approved or revised with feedback.
Once finalized, the department distributes it through appropriate channels.

Step-by-Step Communications Procedure:

Messages intended for families or external groups must go through the Program Manager of Communications and Strategic Initiatives and Superintendent review.
Internal-only memos may be approved at the director level with notification to Central Office.
Branding, strategic language, and message framing should be reviewed before publishing.