Topic 3: Local Organization & Non-Profit Communication Protocols

Topic 3: Local Organization & Non-Profit Communication Protocols

Objective:
To define the process for non-profit groups to request partnerships, space usage, or flyer distribution in alignment with district policies and student benefit.

Internal and External Stakeholders:

• Internal: Principals, Executive Assistant, Superintendent, Program Manager of Communications and Strategic Initiatives

• External: Local Non-Profits, Youth Organizations, Community Partners

Step-by-Step Operations Procedure:

1. Organizations seeking flyer distribution complete the official district request form.

2. Requests for school space, program promotion, or partnerships are submitted in writing to the school principal or Executive Assistant.

3. Materials are reviewed for alignment with district values, non-profit status, and student benefit.

4. Annual review of recurring partnerships is conducted by the Program Manager of Communications and Strategic Initiatives.

Step-by-Step Communications Procedure:

1. Responses to requests are provided in writing within 5–7 business days.

2. Approval letters include clear parameters and distribution instructions.

3. Denials include rationale and reference to Board policy.

4. Approved partners may be spotlighted in newsletters or community events.

Possible Communication Mediums:

• Email Requests

• Flyer Distribution Form

• Website Posting Guidelines

• Phone or In-Person Meetings