Topic 5: Local Government & Dignitary Communication Protocols

Topic 5: Local Government & Dignitary Communication Protocols

Objective:
To guide communication between Old Saybrook Public Schools and elected officials, town departments, or other civic leaders, ensuring coordination and professionalism.

Internal and External Stakeholders:

• Internal: Superintendent, Program Manager of Communications and Strategic Initiatives, BOE Members

• External: Town Officials, Emergency Management, Elected Representatives

Step-by-Step Operations Procedure:

1. All initial outreach from town or state leaders is directed to the Superintendent or Program Manager of Communications and Strategic Initiatives.

2. Scheduling of visits, speaking engagements, or proclamations is coordinated through Central Office.

3. For joint projects, collaboration is documented and aligned with district goals.

4. The Board of Education is notified when appropriate.

Step-by-Step Communications Procedure:

1. Civic leaders receive clear points of contact for educational requests.

2. Responses are coordinated and reviewed before commitment.

3. Events involving dignitaries are communicated to families when public-facing.

4. Recognition of local partnerships is promoted through official media channels.

Possible Communication Mediums:

• Email or Phone Contact to Superintendent

• Formal Letters or Requests

• District Newsletters & Press Releases

• Website Announcements