Topic 3: Notifying Stakeholders of Parent Workshops or Forums

Topic 3: Notifying Stakeholders of Parent Workshops or Forums

Objective:
To increase parent participation in workshops or discussion forums by clearly communicating the goals, topics, and benefits of attending.

Internal and External Stakeholders:

• Internal: Superintendent, Curriculum Directors, Building Principals

• External: Parents & Families, Community Partners

Step-by-Step Operations Procedure:

1. Central Office or schools schedule the workshop/forum and confirm the location and speakers.

2. Program Manager of Communications & Strategic Initiative receives final event details.

3. Materials or resources are prepared ahead of time.

4. Registration or attendance form is created if needed.

Step-by-Step Communications Procedure:

1. Promotion begins 2–3 weeks in advance with flyers, email, and social media.

2. Reminder messages are sent weekly until the event.

3. A day-before reminder is sent via mobile app.

4. A thank-you or recap message is sent afterward, optionally including resources or presentation materials.

Possible Communication Mediums:

• Email

• Social Media

• Mobile App

• School Website

• Paper Flyers (for backpacks or events)