Topic 4: Contact Information Distribution & Updates

Topic 4: Contact Information Distribution & Updates

Objective:
To maintain accurate contact records and ensure families and staff know how to reach key personnel and departments.

Internal and External Stakeholders:

• Internal: Principals, Secretaries, Central Office Staff, IT Department

• External: Parents & Families, Community Partners

Step-by-Step Operations Procedure:

1. Schools update and verify contact lists annually.

2. Central Office maintains a master contact directory by building and department.

3. Changes in staff roles or emails are submitted in writing to IT and HR.

4. New paper directories are prepared each fall. Digital directories are updated immediately.

Step-by-Step Communications Procedure:

1. Contact information is distributed in digital and printed formats during the first week of school.

2. Updates throughout the year are posted on the website and sent via email to families.

3. The Emergency Contact hub for each building will be the main office. 

   • Central Office - (860)395-3157

   • Old Saybrook High School - (860)395-3175

   • Old Saybrook Middle School - (860)395-3168

   • Kathleen E. Goodwin School - (860)395-3165

4. Building staff directories are maintained by the IT Department and automatically synced online every twenty-four hours.

Possible Communication Mediums:

• Printed Directories

• School Websites

• Email Updates

• Mobile App

• Building Signage