Topic 5: Board Meeting Summaries & Follow-Up Distribution

Topic 5: Board Meeting Summaries & Follow-Up Distribution

Objective:
To keep staff, families, and the community informed of decisions made by the Board of Education through consistent post-meeting summaries.

Internal and External Stakeholders:

• Internal: Executive Assistant, Superintendent, Board of Education

• External: Staff, Families, Media, Community Members

Step-by-Step Operations Procedure:

1. Meeting minutes and votes are recorded by the Board Recorder.

2. The Executive Assistant drafts a summary of major takeaways and approvals.

3. The summary is reviewed by the Superintendent and Board Chair.

4. The final version is posted and distributed.

Step-by-Step Communications Procedure:

1. A public summary is posted to the district website within 48 hours of the meeting.

2. Email or app notifications are sent linking to the summary.

3. Important updates are included in principal newsletters or social media.

4. Staff-specific updates may be delivered via internal memos.

Possible Communication Mediums:

• District Website

• Email

• Mobile App Notification

• School Newsletters

• Social Media