Topic 3: Snow Day & Weather Closure Announcements

Topic 3: Snow Day & Weather Closure Announcements

Objective:
To ensure timely and clear communication regarding weather-related closures, delays, or early dismissals, maintaining safety and minimizing confusion.

Internal and External Stakeholders:

• Internal: Superintendent, Public Relations Director, Principals, Transportation Staff

• External: Parents & Families, Students, Staff, Local Media

Step-by-Step Operations Procedure:

1. Superintendent consults with facilities and transportation staff.

2. Decision is made by 5:30 AM or earlier, if possible.

3. Superintendent prepares the announcement.

   • Program Manager of Communications & Strategic Initiatives serves as a backup

4. Transportation and building staff are alerted directly.

Step-by-Step Communications Procedure:

1. Closure or delay is posted to the website and mobile app.

2. Automated calls, texts, and emails are sent via Thrillshare.

3. Updates are shared on district social media platforms.

4. Local news outlets, district transportation, and Public Works are notified by the Director of Facilities, Finance, and Human Resources.

Possible Communication Mediums:

• SchoolMessenger (Phone, Text, Email)

• Website Banner Alert

• Mobile App Notification

• Social Media

• Local News Stations