Topic 3: Public Forums & Town Hall Promotion

Topic 3: Public Forums & Town Hall Promotion

Objective:
To create transparent, district-sponsored forums where parents, students, and community members can ask questions, share perspectives, and receive timely, accurate responses.

Internal and External Stakeholders:

• Internal: Superintendent, BOE Members, Principals, Department Leaders

• External: Parents, Students, Community Residents

Step-by-Step Operations Procedure:

1. Topics are selected in advance and aligned to district goals or ongoing concerns (e.g., budget, curriculum, safety).

2. Town halls are scheduled 2–3 times per year and structured for both presentation and open comment.

3. Planning team arranges logistics, moderator, note-taker, and communication team.

4. Interpretation and ADA accessibility are arranged.

Step-by-Step Communications Procedure:

1. Forums are promoted via all platforms with at least 2 weeks' notice.

2. Agendas and pre-registration (if needed) are shared early.

3. A communication recap is shared after the event including FAQs and next steps.

4. Stakeholder questions are categorized and tracked for follow-up.

Possible Communication Mediums:

• Website & Social Media Events

• Email Notifications

• App Alerts

• Local Media or Civic Group Partnerships

• Public Comment Feedback Forms