Topic 2: Calendar Reminders & District Scheduling Updates

Topic 2: Calendar Reminders & District Scheduling Updates

Objective:
To proactively notify families and staff of key calendar dates, changes, and scheduling updates to support planning and maximize engagement.

Internal and External Stakeholders:

• Internal: Superintendent, Public Relations Director, Principals, Secretaries

• External: Parents & Families, Students, Board of Education

Step-by-Step Operations Procedure:

1. Central Office finalizes the annual district calendar and updates it as needed.

2. Secretaries and building admins coordinate school-based event dates.

3. Calendar updates are reviewed monthly by the Program Manager of Communications & Strategic Initiatives.

Step-by-Step Communications Procedure:

1. All major dates are published to the website calendar and school newsletters.

2. Reminders are sent the week before major events via the app and email.

3. Any changes to the calendar (e.g., half days, professional development) are immediately pushed out.

4. Printed versions may be made available to families without digital access.

Possible Communication Mediums:

• Website Calendar

• District Email

• School Newsletters

• Mobile App

• Social Media Reminders