Topic 4: For-Profit & Vendor Communication Procedures

Topic 4: For-Profit & Vendor Communication Procedures

Objective:
To manage outreach from vendors and for-profit entities in a professional, consistent, and policy-aligned manner that protects instructional time and staff focus.

Internal and External Stakeholders:

• Internal: Superintendent, Business Office, Principals, Program Manager of Communications and Strategic Initiatives

• External: Vendors, Sales Representatives, Local Businesses

Step-by-Step Operations Procedure:

1. All vendor inquiries are directed to the Central Office or Business Office.

2. For-profit entities may not directly solicit staff or students.

3. Proposals for sponsorships or donations must be submitted in writing for review.

4. Promotional materials are only distributed if aligned with a districtwide benefit and approved by Central Office.

Step-by-Step Communications Procedure:

1. Designated Central Office contacts respond to vendor outreach.

2. Sales materials or event proposals are reviewed according to district purchasing or partnership guidelines.

3. Approved opportunities are shared with schools via official channels.

4. Unsolicited direct-to-staff outreach is discouraged and reported.

Possible Communication Mediums:

• Email

• RFP/Proposal Submission Portal

• In-Person by Appointment

• Approved Flyer or Sponsorship Avenues