Topic 3: Website Content Management & Departmental Roles

Topic 3: Website Content Management & Departmental Roles

Objective:
To maintain an accurate, up-to-date, and user-friendly district website that meets accessibility standards and reflects the priorities of the school community.

Internal and External Stakeholders:

• Internal: Program Manager of Communications and Strategic Initiatives, IT Department, Principals, Department Heads

• External: Parents, Students, Staff, Community Members

Step-by-Step Operations Procedure:

1. Each school and department designates a content point person in the main office of the building.

2. Requests for updates are submitted to the Program Manager of Communications and Strategic Initiatives or web administrator.

3. Website updates follow a workflow: request → approval → posting → verification.

4. Calendar, contact info, and news sections are reviewed monthly.

Step-by-Step Communications Procedure:

1. All Topics must meet accessibility standards (ADA compliance).

2. News posts are kept current and reviewed quarterly.

3. Contact forms should route to monitored inboxes.

4. Redundant or outdated information is regularly archived.

Possible Communication Mediums:

• District and School Websites

• Calendar Tools

• Department Landing Topics

• Contact Directories