Topic 1: Start-of-Year & End-of-Year Family Information Packets

Topic 1: Start-of-Year & End-of-Year Family Information Packets

Objective:
To provide families with essential information at the beginning and end of each school year, ensuring clarity about expectations, events, policies, and resources across all schools.

Internal and External Stakeholders:

• Internal: Superintendent, Principals, Office Staff, Teachers

• External: Parents & Families, Students

Step-by-Step Operations Procedure:

1. Principals and central office update annual documents (handbooks, policies, contacts, etc.).

2. Schools compile building-specific packets with input from departments.

3. Packets are reviewed for accuracy and accessibility by the Building Principals and/or Associate Principals.

4. Final documents are printed and/or prepared digitally for distribution.

Step-by-Step Communications Procedure:

1. Principals send packets home via mail, email, backpack, or app push notification.

2. Digital copies are posted on school websites and mobile apps.

3. Staff review packet content with students during the first week.

4. End-of-year packets include key dates, summer programs, and transition information.

   • End-of-year packets will be sent out in April.

Possible Communication Mediums:

• Physical Packets

• SchoolMessenger

• Email

• Website Downloads

• Mobile App Notifications