Inviting an international artist, designer, scholar, curator, etc. to engage with our students or another campus cohort remotely via Zoom or other on-line platform can allow the "host" department to connect with professionals that otherwise would not be able to devote time travel for a campus visit or for whom an invitation would obligate them to go through a lengthy visa process at a US Consulate. It is also a more financially sustainable alternative to campus hosting (flight, accommodations, per diem or wining and dining).
Process:
Like with any guest lecturer or critic, faculty wanting to extend an invitation should get written approval of the expense from their department head, copying their department's Academic Specialist (who monitors department expenditures and facilitates payments from department budgets).
Department staff/Academic Specialists (in academic departments) Â complete this form which provides ISSA with the information to contact the guest and to start the Create Supplier Request.
For guests who will engage from their home nation: ISSA will contact the guest to verify eligibility to receive compensation (the US government forbids payments to citizens and/or residents of some nations). If eligible, ISSA will search for an existing supplier record. If there is none, ISSA will initiate the Create Supplier Request for a Foreign Individual in Workday. Accounts Payable will set ISSA vetted guests up in Paymentworks to collect all required information and documentation directly for guests that have been vetted by ISSA.
Accounts Payable will notify the host department that they can submit the invoice for payment.
Academic Specialist logs on to Workday, uses the Create Supplier Invoice request process for the remote visitor. Upload a Honorarium Payment Form (template provided below). The process require that an Invoice number may be submitted--it's recommended that you adopt a simple system for Invoice numbers, e.g. FAV_Lewis_1 (noting the first FAV invoice for a guest named Lewis).
Considerations:
We cannot host participants in a nation that has been banned for travel and or commerce by our federal government.
Departments may want to increase the payment by $20 to defray the charges to the recipient of a wire payment.
Departments may want to send the visitor the Livestream release.