CFA google evaluation folders for full-time faculty

GOOGLE EVALUATION PROCESSES FOLDER

Academic Administration creates (during the summer following a track hire) a private Evaluation Processes in the google drive owned by CFA@risd.edu for each new full-time faculty member.  The faculty member and their supervisors access it from their RISD email toolbar by clicking on the google apps icon and selecting Drive. If a list does not automatically populate, type last name_Evaluation Processes into the search box. Each Evaluation processes folder contains the following subfolders that faculty upload content for the processes described below.

Subfolder: Appendix B & C/Dossier archives
Faculty uploads
annual report (Appendix B) and current cv
While you are on the track towards critical review, you will be evaluated annually by your department head and dean.  It is important to the process that you a) upload your Appendix B, cv, and syllabi;  b) that you cooperate with staff scheduling class visits by department head and dean, and c) that you and the department head and the dean meet to discuss the Appendix C form  completed by the department head by the published deadlines.  

Make sure your CV is updated with all recent shows and publications, lectures and guest critic assignments, for instance.  This material should be presented in traditional CV format in one document.

After passing through critical review, faculty are evaluated thereafter in the 2nd year of each five-year appointment and should continue to upload their Appendix B, cv, and syllabi when they are going through evaluation.

Department head uploads
Their Appendix C
Their letter of recommendation for reappointment, critical review, promotion

Dean uploads
Appendix C completed by department head and reviewed and signed by the Dean
Their letter of recommendation for reappointment, critical review, promotion

Subfolder: Syllabi for each of your courses
Faculty uploads
Faculty are advised to create academic year subfolders, e.g. 2024_25 to organize syllabi and upload their syllabi to the same.

Subfolder: STUDENT EVALUATIONS
Academic Affairs uploads
Within a month of the end of any term Academic Affairs uploads student evaluations so that you can review them from wherever you have email access. Your Department Head and Dean have been given access so that they may review your student evaluations. If you are being reviewed by the CFA, the Committee will also be granted access. 

DOSSIERS FOR PROMOTION AND/OR CRITICAL REVIEW ADDITIONAL ELEMENTS BEYOND THE ABOVE

The dossier for promotion and/or critical review is your means of presenting yourself and your work to the Committee on Faculty Appointments, who will evaluate the recommendation of your Department Head and Dean and give their own recommendations to the Provost and the President, respectively.  Since these people may or may not know you and your work, it is important that you make the dossier a complete and professional presentation covering your teaching, professional work, and college/community service and that it be framed in clear language, comprehensible to those outside of the discipline. It will be checked for completeness by Academic Administration, and you will be asked to upload missing material at that point.  

During the Critical Review and promotion processes, two letters of support from professionals outside RISD will be solicited by the Dean and must be sent directly to cfa@risd.edu.

Subfolder: Appendix B & C/Dossier archives
Faculty uploads
+a letter from the faculty member applying for reappointment, critical review or promotion

The letter to the CFA should cover your teaching, your professional work, and your college/community service.  This is an opportunity to address issues or concerns which have been raised in your annual evaluations or in your student evaluations, to relate your teaching and professional work, to discuss how you see your role in the department and the school as a whole, and in general to introduce yourself to the Committee, explain your teaching philosophy or your work, and give a context for the material in your dossier.

+and any other material which the faculty member believes will demonstrate their performance according to the criteria listed in Appendix A.

CFA@risd.edu uploads
All external letters of recommendation received.

Subfolders: Professional work samples and Student Work Samples
Faculty uploads
Work samples are additional materials required for the promotion and critical review dossier. While they are not required for other processes, they can provide the department head and dean with more information bout your teaching and professional practice and can inform their developmental support for you. 

+examples of student work

Student work is an important way in which the CFA can evaluate your teaching.  It is a good idea to collect student work regularly so you have an assortment of work available when it is time to prepare a dossier. Student work can be especially effective and informative if it is presented with information about the assignment and the syllabus for the course.

+examples of professional work

Your research, creative work or scholarship is a required part of your evaluation and should be included.  Contextual information about the work – has the paper been published or presented?  was the series of paintings shown? was the design commissioned and produced?  was it done as part of a collaborative effort? – is very important to the CFA as it considers the dossier.

SUPPORT & ASSISTANCE

Academic Affairs offers a Dossier and Evaluation Workshop led by the Provost and Secretary to the CFA each Fall. All faculty, particularly those going through evaluation or reappointment processes for the first time, preparing for promotion or critical review are urged to attend. Your Department Head and Dean are available to talk to you about the processes.

Beth Papagolos, Secretary to the Committee on Faculty Appointments, is also available to answer questions about the process or to offer technical assistance with your google Evaluation Processes folder:  bpapagol@risd.edu.