May Special Meetings

Faulkton Area School District 24-4 Board of Education

Tuesday, May 30, 2017

8:00 a.m.

The special meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Kelly Aesoph at 8:00 a.m. in the Superintendent’s Office.

2016-17.123. Executive Session-Personnel. Motion by Brand, second by McCloud, to go into executive session at 8:01 a.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor, as set forth in SDCL 1-25-2(1). Unanimous. Out of executive session at 8:12 a.m.

2016-17.124. Resignation. Motion by Brand, seconded by Heitmann, to accept the resignation of Dorie Kay Koska as a teacher at Thunderbird Colony at the end of the 2016-2017 school year. Unanimous.

2016-17.125. Contract Amendment/Brice Cunningham. Motion was made by Brand, seconded by Weyand, to amend Brice Cunningham’s 2017-2018 contract from 5^th grade teacher at the Faulkton Elementary location to teacher at Thunderbird Colony. Unanimous. The board directed Mr. Barrios to advertise for an elementary teaching position at the Faulkton location.

2016-17.126. Adjournment. Motion by McCloud, second by Heitmann, to adjourn at 8:13 a.m. All in favor, motion carried.

_______________________________________ _________________________________________

Chairman, Kelly Aesoph Business Official, Lisa Raethz

Faulkton Area School District 24-4 Board of Education

Monday, May 22, 2017

9:00 a.m.

The special meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Kelly Aesoph at 9:00 a.m. in the Superintendent’s Office.

Roll call of members present were Kelly Aesoph, Todd Brand, Grady Heitmann, Scott McCloud and Jerry Weyand. Also present were Superintendent/Elementary Principal Derek Barrios, Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, staff member Janet Reed, and the following district patrons: Tim Bowar, BJ Kalkman, Ryan Nelson, Dawn Redden, and Kevin and Sharon Tanner. The pledge of allegiance was recited.

2016-17.120. Agenda Approval. Motion by Brand, second by Heitmann, to approve the proposed agenda. Unanimous.

Open Forum Time. Tim Bowar asked what the co-curricular budget covered. It was explained that it covered anything associated with co.-curricular activities, such as sports or fine arts. This includes salaries and benefits of coaches, and supplies, services and any fees associated with these. Bowar also asked what was all included in the building budget. He stated he could stop by the business office for these details after the meeting. Bowar then asked if he could get a copy of the strategic planning proposal from Dakota Education Consulting and asked details about what happens if the contract is broken. Mr. Barrios stated ½ of the fee is due July 1^st and the other ½ January 1^st. Barrios said if the contract is broken, only the fees for the current expenses will be billed.

2016-17.121. Bid Opening/Sewer Lines Descaling Project. This was the time and place advertised for the bid opening on the Sewer Line Descaling project. Chairman Aesoph opened the only bid from Pipe Masters of Watertown, SD. Motion was made by Weyand, seconded by McCloud, to accept the $42,441.00 bid from Pipe Masters to complete the sewer line descaling project for the school. Unanimous.

Capital Outlay Budget Discussion. Raethz stated that at the last board meeting there didn’t appear to be any opposition to what was listed in the capital outlay budget so she just wanted to verify this with the board so the summer projects could be scheduled and the other supplies ordered. Weyand stated he calculated we would need to ask for $1.4 million in order to receive $1.2 million which is currently budgeted and he thought that was awfully high. Mr. Barrios stated that if specific budget items were taken out such as the roofing project ($60,000), sewer relining project ($170K) and the building surplus ($150K), we would be less than where we were last year ($975K). Barrios said it just happened that we are now having to address some of the building issues which is making the request increase. There was discussion on the asphalt and the board decided to lay asphalt down only on the south side of the school and in front of the handicap spots in the north parking lot. New quotes will be obtained for asphalt, and rock for the bus garage. It was decided to only purchase ½ of the active panels this year. Administration was given the go ahead to order the following: laptops, door and camera system upgrades, wrestling mat, LED gym lights, elementary furniture, high school lockers, and the kitchen tables and equipment. There was discussion on the building surplus but no decision was made and it will be talked about again in June.

Mr. Barrios again stressed to the board his view on the importance of strategic planning for the district. He said currently the administration and budget committee has brought forth a reasonable budget to the entire board and without a strategic plan for the district the direction of this budget is a guess. Barrios stated having a neutral party come in and work with the administration, staff, board and community would be very beneficial. Barrios explained that the school budget shouldn’t normally drag out until September when we are working off the budget July 1^st. Barrios told the board if this budget process is not what they want, they need to direct him otherwise and address the areas of concern.

Open Forum. Dawn Redden spoke and thanked Mr. Barrios, Raethz, and the budget committee for the amount of work they have put into the budget. She stated it is important that we trust these people we have hired and elected to do these jobs. Redden said as far as the asphalt discussion she thought the school would be money ahead laying the asphalt. Even though it’s a big one-time expense, the district wouldn’t have the expense again for 5-10 years, whereas rock or gravel is an every year expense.

2016-17.122. Adjournment. Motion by Brand, second by McCloud, to adjourn at 9:57 a.m. All in favor, motion carried.

_______________________________________ _________________________________________

Chairman, Kelly Aesoph Business Official, Lisa Raethz