2016 February Minutes

Faulkton Area School District 24-4 Board of Education

Monday, February 15, 2016

5:30 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 5:30 p.m. in the superintendent’s office.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann. Also present were Supt. Joel Price, Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, and Jody Moritz. The pledge of allegiance was recited.

2015-16.91. Agenda Approval. Motion by Aesoph, second by Brand, to approve the proposed agenda. Unanimous.

Business Official’s Report. Raethz reported that CBM (Food Service Comp.) has hired Mindy Wik as their new kitchen supervisor. Raethz also stated the menus have been altered to satisfy more students and everything seems to be running smooth. The State inspector was out last week and gave a kitchen a 95%. There was one issue with the dishwasher temperature and a maintenance call is in for that.

2015-16.92. Minutes & Financial Approvals. Motion by Brand, second by Bowar, to approve the minutes of the January 13, 2016 meeting and the January 20, 2016 special meeting, the January 2016 Financial Statement, January 2016 Imprest Report and January 2016 Trust and Agency Fund Report; and payment of the presented bills for February 15, 2016. Unanimous.

January 2016 Imprest Fund: Officials: Dean Duxbury $90.00, Brad McGirr $90.00, Mike Ruth $178, Paul Rozell $150.00, Bo Beck $175.00, Mark Ulrich $110.00, Greg Stroh $142.00, Joel Osborne $100.00, Zach Campbell $140.00. Entry Fees: Miller School $100.00, Parkston School $100.00. Supply Reimbursements: William Becker $139.96, Melissa Hayes $18.64, Craig Cassens $59.99, Travel/Mileage Reimbursements: Mary Schlechter $50.42, Joel Price $126.00, Noelle Swanson $96.60. Other: Rosene Royce $25.00 Services, Region IV Music $80.00 Entry Fee, Carson’s $250.00 Travel, Rosholt School $142.86 Fee, Faulkton Drug $8.68 Supplies;

February 15, 2016 Bill Payment: Ace Refrigeration $428.40 Repairs, Bauer’s Super Valu $155.05 Supplies, BerMac $180.70 Repairs, Brentwood Colony $913.00 Food Service Contract, Cardmember Services $4,564.59 Supplies, Fees & Travel, CBM $14,463.99 Food Service Contract, Century Business $913.15 Copier Services, City of Faulkton $153.58 Water/Sewer, Dakota Dust-Tex $102.90 Services, Dakota Education Consulting $2,750.00 Consulting Fee, Days Inn Brookings $91.10 Travel, Delta Dental $2,721.28 Insurance, Faulk Co. Record $185.84 Publishing, Faulkton School $2,373.15 Reimb. Imprest Fund, Flinn Scientific $281.04 Supplies, Follett School Solutions $664.25 Books, GE Capital $503.46 Copier Lease, Hanson Construction $446.25 Services, Hauff Mid-America Sports $128.40 Supplies, Homan Ace Hardware $331.92 Supplies & Repairs, Houghton Mifflin Co. $17.15 Supplies, JW Pepper $308.00 Supplies, K&D Busing $22,893.58 Services, KC Lumber $56.60 Repairs, MARC $442.02 Supplies, Matheson Tri-Gas $9.61 Services, McCrossan Boys Ranch $5,423.74 Residential/Tuitions fees, Menards $10.40 Equipment, NCFE $290.53 Gas, NorthStar Energy $6,518.75 Propane, Northwestern Energy $2,656.43 Electricity, ReliaStar Life Ins. Company $45.50 Insurance, Reuer Sanitation $585.00 Services, Schatz Electric $971.10 Repairs, School Specialty $53.18 Supplies, State of SD $83.16 Refund, Taylor Music $20.00 Repairs, Thunderbird Colony $1,361.70 Food Service Contract, Time Management Systems $35.59 Services, Training Room $69.56 Venture Communications $232.46 Phone/Internet/Fax, Wells Fargo $64,867.03 HVAC Debt Service, Wellmark $26,729.00 Health Insurance, Ted Williams $755.75 Service; January 2016 Payroll: General Fund: $145,824.70 w/ benefits, Special Ed. $24,961.37 w/ benefits, Food Service $2,218.57 w/ benefits, Pre-K $2,163.92 w/ benefits.

Recognitions. Mr. Price presented the board with a plaque from ASBSD for School Board Recognition Week. Mr. Cassens then recognized the winter youth sports programs and the volunteer coaches for all of the time and work they put into these programs.

Superintendent’s Report. Legislative Session Update. Mr. Price informed the board that HB 1182 (increasing sales tax ½ cent to fund an increase in teacher’s salaries) was delayed. Price explained that sometimes this tactic is used by whichever side doesn’t feel they have enough supporting votes. The bill will be heard on Thursday, February 18^th. 2016-2017 School Calendar. Mr. Price stated the 1^st draft of the calendar had been emailed out to the teachers and the board. The only change would be an early in-service date in January to coordinate with Redfield School. A final copy of the calendar is anticipated to be finished for the March meeting.

Secondary Principal/AD Report. Mr. Cassens asked everyone in attendance to follow him to the high school chemistry room on the 2^nd floor. Once there Cassens showed an educational hands-on approach to learning called “The Makerspace”. Cassens stated the Makerspace is available primarily to students in grades 4-8 during the school day or after school on scheduled days.

Assistant Track Coach. Mr. Cassens brought the concept of an additional track coach to the board. Cassens stated with the number of athletics participating in track, and without a central practice location, another coach would be extremely helpful and needed for overseeing practices and meets. Cassens presented the board with a report outlining what other schools had for number of athletes and coaches compared to us. Cassens stated a 3^rd coach was hired in the 2012-2013 school year. The board agreed and directed Cassens to advertise from within.

Building Maintenance Status & Direction. Vaporizer quotes. Janet Reed, Head Janitor, was in attendance to discuss the vaporizer quotes with the board. The electric vaporizer for the fuel pumps, currently in use, has not been functioning properly. Reed stated Johnson Controls attempted to repair the old unit and that worked for awhile, but now it needs to be replaced. An electric vaporizer was quoted at $18,380 and a gas vaporizer was $14,470. Johnson Controls recommended a gas vaporizer because they have the tools and equipment to work on it. Reed stated this was about the normal life span for these. The board had questions about the salvageable value if a new school was built in the next couple of years. Reed will obtain more information for the next board meeting. Other Maintenance. Reed told the board that one of the bleacher motors needs to be replaced this budget year and 7 motors next year. Both Raethz and Reed asked the board for direction on what should be completed this summer in regard to maintenance on the facility. Supplies will be ordered within the next couple months if needed. The board asked Reed to provide cost estimates of putting 3 coats of wax on the floors versus 8.

Local Board of Equalization. Board member Todd Brand will sit on the local board of equalization representing the school district on March 21^st.

Mr. Price left the meeting.

Superintendent Opening. The Superintendent position closes on February 17^th. Tom Oster, Dakota Education Consulting, will be in attendance for the special school board meeting for candidate selection on February 24^th at 12:00 p.m. Interviews will be held at a special school board meeting on March 2^nd at 3:45 p.m. The board discussed a community committee that will interview in addition to the school board. This committee will consist of 3 teachers, 3 other staff members, 3 community members and 3 parents. The board discussed and selected prospective committee members and Raethz will contact them.

Public Comment. No public comments made.

2015-16.93. Executive Session-Personnel/Personnel. Motion by Aesoph, second by Heitmann, to go into executive session at 6:38 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. As set forth in SDCL 1-25-2(1). Out of executive session at 6:59 p.m.

2015-16.94. Resignations. Motion was made by Bowar, seconded by Aesoph, to accept the resignations of Randy Tisher as Concession Stand Advisor and Theresa Edgar as Competition Cheer Coach as of June 30, 2016 and advertise as directed. Unanimous.

2015-16.95. Adjournment. Motion by Brand, second by Heitmann, to adjourn at 7:03 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Heather Bode Business Official, Lisa Raethz