2016 June Minutes

Faulkton Area School District 24-4 Board of Education

Monday, June 13, 2016

7:30 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 7:31 p.m. in the old gymnasium.

Roll call of members present were Kelly Aesoph, Heather Bode, Todd Brand and Grady Heitmann. Absent: Gary Bowar. Also present were Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, Special Education Director Michele Latt, Val Ramsdell from the Faulk Co. Record and approximately 30-40 district patrons. The pledge of allegiance was recited. Gary Bowar arrived at 7:35 p.m.

2015-16.142. Agenda Approval. Motion by Aesoph, second by Brand, to approve the proposed agenda. Unanimous.

Business Official’s Report. Lunch Prices. Raethz stated the current lunch prices will be reviewed and discussed at the July board meeting.

2015-16.143. Minutes & Financial Approvals. Motion by Heitmann, second by Aesoph, to approve the minutes of the May 9, 2016 meeting, May 2016 Financial Statement and May 2016 Trust and Agency Fund Report; the May 2016 Imprest Fund Report; and payment of the presented bills for June 13, 2016. Unanimous.

May 2016 Imprest Fund: Golf Meet Fees: Moccasin Creek $105.00, Potter County School $40.00, Herreid School $33.00, Brice Cunningham $35.00, Hillsview $256.00. Lunch Refunds: Brenda Bryant $17.25, Dennis Crum $13.65, Jenna Gruebele $3.15, Marilyn Newman $80.05, Leasa Ortmeier $3.65. Supplies: Carol Schilder $126.00, US Post Office $141.00, Faulkton Drug $16.39, Bauer’s Super Valu $328.74, Kari Haberling $17.85, Jerod Raethz $10.00, Hobby Lobby $81.41, Wal-Mart $91.17. Other: BHSSC $25.00 Workshop Fee, Howard Wood Relays $50.00 Track meet fee, Kayla Roseland $41.00 Travel Reimb., Jeremy Demery $32.20 Travel Reimb., Dacotah Bank $1,195.00 State FCCLA & Track meals, Chad Spicer $357.28 Travel Reimb., American Legion $300.00 Rental fee, Highmore School $49.88 Region Track loss, Howard School $100.00 WR fee.

June 13, 2016 Bill Payment: Aberdeen Awards $150.00 Supplies, Bauer’s Super Valu $464.20 Supplies, BerMac $50.00 Services, Brentwood Colony $681.99 Food Service Contract, Brooklyn Publishers $331.00 Supplies, Cardmember Services $286.07 Supplies, CBM $9,511.38 Food Service Contract, Century Business $994.19 Services, City of Faulkton $196.01 Water/Sewer, Cole Papers $8,937.05 Supplies, Convergint Technologies $301.00 Supplies, Dakota Dust-Tex $103.40 Services, Delta Dental $3,238.08 Insurance, Faulk Co. Record $635.29 Supplies & Publishing, FAMC $930.00 Services, Faulkton Football $780.00 Board Wage Donation, Faulkton School $5,204.67 Reimb. Imprest Fund & Board Wage Donations, Follett School Solutions $502.10 Books, GE Capital $503.46 Copier Lease, Guesthouse Inn & Suites $559.92 State Track Rooms, Hauff Mid-America Sports $2,723.85 Supplies, Hillyard Floor Care $4,093.92, Holiday Inn Express $2,158.00 State FCCLA Rooms, Homan Ace Hardware $177.12 Supplies & Repairs, J.W. Pepper $32.49 Supplies, K&D Busing $14,489.93 Services, KC Lumber $33.15 Supplies, Michele Latt $130.41 Mileage Reimb., Matheson Tri-Gas $30.94 Services, McCrossan Boys Ranch $5,486.00 Residential/Tuitions fees, Menards $167.75 Repairs, Nasco $68.90 Supplies, NCFE $210.63 Gas, NorthStar Energy $546.10 Propane, Northwestern Energy $2,454.29 Electricity, Pamela Osnes $322.10 Services, Pro-Ed $120.89 Supplies, Ramkota Inn $281.97 Travel, Reliance Communications $699.75 Services, ReliaStar Life Ins. Company $23.40 Insurance, Reuer Sanitation $585.00 Services, Nancy Ryman $100.00 Services, School Specialty $2,636.90 Supplies, SD Dept. of Health $910.00 Services, SD Society for Tech. in Education $30.00 Fees, Stephanie Sorensen $825.00 Services, Supreme $129.23 Supplies, Technology & Innovations $1,840.00 Fees, Thunderbird Colony $974.48 Food Service Contract, Time Management Systems $38.06 Services, Training Room $1,475.45 Supplies, US Toy Co/Constructive Playthings $212.64 Supplies, Venture Communications $397.14 Phone/Internet/Fax, Wellmark $26,729.00 Health Insurance; June 2016 Payroll: General Fund: $152,604.77 w/ benefits, Special Ed. $24,649.85 w/ benefits, Food Service $2,230.83 w/ benefits, Pre-K & Driver’s Ed. $4,738.03 w/ benefits.

Recognitions. Mr. Cassens recognized and thanked Joel Price for 14 years of service as the district’s Superintendent, Elementary/Colony principal, Transportation Director, and Testing Coordinator.

Cassens stated Price was instrumental in developing Faulkton’s one to one laptop program. While Superintendent, the district earned a National Blue Ribbon School award and the Distinguished Title 1 School award. Cassens thanked Mr. Price and wished him good luck at Stanley County School.

2015-16.144. After School Program-Lease Agreement. Motion by Aesoph, second by Brand, to approve and renew the Faulkton Area Out of School Program Building Use Agreement for the fiscal year 2017. Unanimous.

Summer Extended Services. 2015-16.145. Motion by Brand, second by Heitmann, to approve hiring Shae Stephenson at $27.25/hour for June, and $30.44/hour for July and August for Extended School Services (approx. 65 hours). 2015-16.146. Motion by Aesoph, second by Brand, to approve hiring Michele Latt at $18.00/per 15 minute unit for Extended School Services (approx 100 units). 2015-16.147. Motion by Aesoph, second by Bowar, to approve hiring Deb Beilke at $15.00/per 15 minute unit for Extended School Services (approx. 60 units). Unanimous on all motions.

2015-16. 148. Title Services. Motion by Aesoph, second by Heitmann, to hire Kari Haberling at an hourly rate of $35.84, and Melissa Geditz at an hourly rate of $33.91, (for approximately 100 hours total) as Title I teachers for the summer of 2016. Unanimous.

2015.16. 149. Fiscal Year 2016 Audit. Motion by Bowar, second by Aesoph, to accept the proposal from Kohlman, Bierschbach & Anderson, LLP to perform an audit of the financial statements of the Faulkton Area Schools District 24-4 for the year ended June 30, 2016. The cost will not exceed $11,500. Unanimous.

2015.16. 150. Surplus Property. Motion by Bowar, second by Heitmann, to declare the following items as surplus property: Boardroom Table (inventory #000258), and 6-8’ long Banquet Tables. The following registered voters of the district were chosen to appraise the surplus property: Kelly Aesoph, Craig Cassens, and Todd Brand. Total appraisal was $10.00/table and the board’s intent is to sell first come first serve by contacting Craig Cassens. Unanimous.

Pre-K/Special Education Position. Chairman Bode informed the board that the district does not have any applicants for the Pre-K/Special Education position that is open. Michele Latt, Special Education director, stated Miller School District/Deb Beilke has agreed to perform early childhood/birth to 3 services for our district ½ day per week. Latt explained this is what the district did before the position was combined with Pre-K. The board agreed to go this route and Latt will contact the Miller School district so a contract can be acted on. The board will open and advertise for the Pre-K position as a separate part-time position and keep it open until filled. The board directed Raethz and Cassens to advertise and stated a certified teacher is preferred but not a required.

2015-16.151. End of Year Fiscal Meeting. Motion by Bowar, second by Heitmann, to set an end of fiscal year board meeting on Tuesday, June 28^th at 8:00 a.m. and the July 11^th budget hearing at 6:30 p.m. and regular meeting to follow. Unanimous.

Capital Outlay Budget Discussion. Raethz stated she confirmed the payoff amounts of the HVAC loan with Wells Fargo. She stated due to cash flow reasons the district would not want to pay off the loan until after they receive the first half tax funds in May 2017. Total amount needed to pay off that loan would be approximately $380,000. Paying off the loan early saves the district approximately $13,500. Raethz stated if they continue as is the loan will be paid off in March 2019. Raethz stated the quote for installing a new venting system in the FACS room came back around $20,000 and that was added to the Capital outlay budget. Gary Bowar stated he would like any debt to be eliminated before a reserve fund was established. There was much discussion on paying off the HVAC loan and on establishing a building reserve? It was agreed to place $50,000 in the building reserve to account for any unforeseen expenses. It was agreed to account for $380,000 in order to payoff the HVAC loan. No architect expenses were accounted for. The budget will be published July 6^th and the budget hearing would be July 11^th.

Public Comment. At this point Chairman Bode opened up discussion for any public comment. A question arose as to why the board for discussing a budget when there would be 2 new board members at the next meeting. Raethz explained that SD codified law dictates that a preliminary budget discussion will be held at the May board meeting, a budget will published before July 15^th, a budget hearing will be held at the July board meeting and a motion stating the dollar amount to request from the county auditor in each fund will be made at the September board meeting. There were several questions and comments regarding the school budget, tax levies, reserve fund, building, and debt service. The board and school administrators answered the questions and explained the budget process.

2015-16.152. Executive Session-Negotiations. Motion by Heitmann, second by Bowar, to go into executive session at 8:52 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives. As set forth in SDCL 1-25-2(4). Out of executive session at 9:36 p.m.

2015.16.153. Negotiated Master Contract. Motion was made by Aesoph, seconded by Bowar, to accept the 2016-2017 Negotiated Master Contract with FEA and the Faulkton Area Schools 24-4 effective for the 2016-2017 school year. Unanimous.

2015.16.154. Special Education Director. Motion by Heitmann, second by Aesoph, to amend Michele’s Latt’s Special Education Director’s administrative salary to $11,500 for the 2016-2017 school year. Unanimous.

2015.16.155. Executive Session- Personnel. Motion by Aesoph, second by Bowar, to go into executive session at 9:41 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. As set forth in SDCL 1-25-2(1). Out of executive session at 10:31 p.m. No action taken.

2015-16.156. Adjournment. Motion by Aesoph, second by Bowar, to adjourn at 10:32 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Heather Bode Business Official, Lisa Raethz

Or Vice-Chairman, Grady Heitmann