July 2015 Board Agenda
Faulkton Area Schools 24-4 Board of Education
Agenda
July 13, 2015
Budget Hearing 8:00 a.m.
Regular Meeting 8:30 a.m.
1. Meeting called to order at ____________ by Lisa Raethz, Business Official.
2. Roll call of members present: ___Kelly Aesoph ___Heather Bode ___Gary Bowar
___Todd Brand ___Grady Heitmann
3. Pledge of Allegiance
4. Motion by ____________________________________ second by _______________________ to approve the proposed agenda.
Budget Hearing:
5. Budget Hearing Discussion:
6. Business Official Raethz calls for nominations for Chairman for the 2015-16 school year:
7. New Chairman calls for nominations for Vice Chairman for the 2015-16 school year:
8. Motion by ______________________________ second by _______________________ to approve the minutes of the June 8, 2015 meeting and the June 30, 2015 special meeting; the June 2015 Financial Statement and June 2015 Trust and Agency Fund Report; and payment of the presented bills for the 2014-15 payables and the 2015-16 bills.
9. Motion by _______________________________ second by ______________________ to designate the following individuals and entities as legal representatives of the Faulkton Area Schools 24-4 for the 2015-16 school year:
A. Name the Faulk County Record as legal newspaper.
B. Name Supt. Joel Price and Business Official Lisa Raethz as purchasing agents for the Faulkton Area Schools 24-4
C. Name Dacotah Bank as legal depository for the Faulkton Area Schools 24-4
D. Authorize the Business Official to properly invest surplus funds of the District
E. Name the Business Official as the Supervisor of the Trust and Agency Fund and the Imprest Fund of the District.
F. Name the Superintendent and Business Official as Administrators of Federal Programs
G. Name the Business Official as Supervisor and Treasurer of the Food Service Program
H. Set a Chain of Command for the Faulkton Area Schools 24-4 as Superintendent, Business Official and Secondary Principal in case of emergencies.
I. Name the Superintendent as Asbestos Coordinator of the Faulkton Area Schools 24-4
J. Set the second Monday of each month as the official meeting date of the Faulkton Area Schools 24-4 Board of Education and to compensate board members at a rate of $65.00 per month and $65 per negotiations meetings.
10. Motion by ______________________________ second by _______________________ to approve the following committee assignments:
Budget & Bills: ______________________________________________________________________
Buildings & Grounds: _________________________________________________________________
Negotiations: _______________________________________________________________________
Policy: _____________________________________________________________________________
School Improvement/Technology: ______________________________________________________
Transportation: _____________________________________________________________________
11. Superintendent’s Report /Second Reading of Policies:
12. Motion by _____________________________ second by __________________ to adopt the following policies: Substitute Pay, Mileage & per diem Reimbursement, Co-Curricular Extra Duty Pay, Web Design Job Description, Elementary Absence Policy, Wellness Committee.
13. Principal/AD Report
14. Motion by _________________________________ second by ______________________ to become a member of the SD United Schools Association for the 2015-16 school year.
15. Motion by ________________________________ second by _______________________ to authorize the Business Official to advertise for quotes for gasoline, fuel oil and propane for the 2015-16 school year.
16. Motion by ______________________ second by ________________________ to accept the proposal from Kohlman, Bierschbach & Anderson, LLP to perform an audit of the financial statements of the Faulkton Area Schools District No. 24-4 for the year ended June 30, 2015. The cost will not exceed $11,000.
17. Motion by _____________________________ second by __________________ to set the price of breakfast for K-12th grades at $1.70 and adults at $2.00 for the 2015-2016 school year.
18. Motion by _______________________ second by _________________________ to declare the following items as surplus property: TV Cart (inventory #001469), and File Cabinet (inventory #000307). The following registered voters of the district were chosen to appraise the surplus property:__________________________, ___________________________, and ___________________________. Total appraisal was $0.00 and the board’s intent is to dispose or give away all items.
19. Motion by _____________________________ second by __________________________ to adopt the state reimbursement rates as the following: Mileage reimbursement will be $0.42/mile for use of a privately owned vehicle and if a privately owned vehicle is used when the school vehicles are available, reimbursement will be $0.23/mile; per diem rates of $6 for breakfast, $11 for lunch, and $15 for dinner.
20. Motion by ___________________________ second by _____________________ to approve the new Facility Use Agreement with the change of charging a 501C-3 non-profit organization a lesser fee to rent the facilities.
21. Motion by ___________________________ second by _____________________ to go into executive session at ___ for the purpose of discussing personnel issues as set forth in SDCL 1-25-2(1).
Out of executive session at ___________.
22. Executive Session Action
23. Listing of employees and salaries for the 2014-15 school year: see attached.
24. Motion by __________________________ second by _____________________ to adjourn at_____.