April 2015 Board Minutes

Faulkton Area School District 24-4 Board of Education

Monday, April 27, 2015

5:00 p.m.

The special meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 5:05 p.m. in the office of the superintendent.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann. Also present were Supt. Joel Price, and Business Official Lisa Raethz.

2014-15.110. Agenda Approval. Motion by Aesoph, second by Brand, to approve the proposed agenda. Unanimous.

Architect Proposals. Bowar and Aesoph informed the rest of the board that they reviewed the architect proposals received and narrowed the selection down from 13 to 6. They then reviewed those 6 proposals separately with the board and discussed them. The board determined they would meet with 4 of those architects for further information and discussion. Those architects are: Puetz Construction, TSP, Architecture Inc., and Ciavarella Design Architects. The board will meet with said architects at special meetings on May 12^th and 13^th at 5 p.m. The board hopes to select an architectural company at the June 8^th meeting. There was also discussion of visiting 4 different schools that have hired said architects.

2014-15.111. Executive Session/Contract Negotiations. Motion by Aesoph, second by Brand, to go into executive session at 6:40 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives. As set forth in SDCL 1-25-2(4). Out of executive session at 7:51 p.m. No action taken.

Health Insurance Update. Raethz informed the board that ASBSD and Wellmark have added the $2500 deductible plan and Raethz will be asking for approval at the May 11^th meeting to replace the $2,000 deductible plan with this one since we are currently offering it. The board agreed.

2014-15.112. Adjournment. Motion by Bowar, second by Heitmann, to adjourn at 7:53 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Heather Bode Business Official, Lisa Raethz

Faulkton Area School District 24-4 Board of Education

Monday, April 13, 2015

7:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 7:31 p.m. in the office of the superintendent.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann. Also present were Supt. Joel Price, Business Official Lisa Raethz, Secondary Principal/AD Craig Cassens, and Jim Moritz.

2014-15.97. Agenda Approval. Motion by Aesoph, second by Heitmann, to approve the proposed agenda. Unanimous.

2014-15.98. Minutes & Financial Approvals. Motion by Bowar, second by Heitmann, to approve the minutes of the March 9, 2015 meeting, the March 2015 Trust and Agency Fund and Imprest Fund Reports, the March 2015 Financial Statement, and payment of the presented bills for April 13, 2015. Unanimous.

March 2015 Imprest Fund: Shayne Geditz $47.05 Fuel Reimb., Holly Demery $15.00 Fee Reimb., DCI $43.25 Background check, Dacotah Bank $100.00 Postage funds, Howard HS $100.00 WR Fee, Quilter’s Corner $56.29 Supplies, Chad Spicer $45.71 Travel Reimb., Miller School $25.00 Music Fee, Region IV Music $70.00 Music Fee, Michele Latt $24.00 Travel Reimb., Shae Stephenson $24.00 Travel Reimb., Aberdeen Awards $61.50 Awards, Noelle Swanson $15.01 Fuel Reimb.;

AdvancEd Travel Reimb.: Karri Wieman $148.00, Shelly Osthus $89.54, Seth Saylor $117.66, Steve Schumacher $31.08 Mary Helen Olson $272.04;

April 13, 2015 Bill Payment: Bantz, Gosch, Cremer & Peterson $132.00 Legal fees, Bauer’s Super Valu $684.42 Supplies & Food, BerMac $11.66 Maintenance, Best Western $399.96 Travel, Brentwood Colony $778.64 Food Service Contract, Cambium Learning $674.21 Supplies, Cardmember Services $485.30 Supplies, Carolina Biological $2,063.74 Supplies, Cash-Wa Distributing $1,851.65 Food & Supplies, Century Business $969.00 Copier Services, City of Faulkton $185.86 Water/Sewer, Clubhouse Hotel & Suites $136.00 Travel, Cole Papers $815.41 Supplies, Dakota Dust-Tex $103.90 Services, Dakota Security Systems $150.50 Supplies, Days Inn $568.00 Travel, Dean Foods $1,481.23 Milk, Delta Dental $3,078.22 Insurance, Earthgrains Baking Companies $220.88 Bread, ECOLAB Pest Elimination $121.10 Services, Faulk Co. Record $410.11 Publishing & Supplies, FAMC $1;575.00 PT & OT, Faulkton Hardware $103.98 Repairs, Faulkton Inn $300.00 Travel, Faulkton School $1,285.13 Reimb. Imprest Fund, GE Capital $503.46 Copier Lease, Hanson Construction $450.00 Snow Removal, Hauff Mid-American Sports $555.65 Banner & Supplies, Homan Ace Hardware $105.91 Supplies & Repairs, Houghton Mifflin $1,323.55 Supplies, J.W. Pepper $8.97 Supplies, Johnson Controls $11,310.89 Repairs & Service Agreement, Jostens $196.05 Supplies, K&D Busing $18,713.95 Busing Contract, KC Lumber $91.64 Supplies, Matheson Tri-Gas $16.52 Services, McCrossan Boys Ranch $5,539.10 Residential/Tuitions fees, Menards $24.99 Supplies, Mid-Central Educational Coop. $4,118.52 Services, Nardini Fire Equipment $146.00 Services, NASSP/NHS $385.00 Membership, NCFE $224.61 Gas, Northern Plains $2,416.90 Propane, Northwestern Energy $2,232.10 Electricity, Pearson Education $931.38 Supplies, Pioneer Drama Service $13.00 Supplies, Prestwick House $258.41 Supplies, Quill $178.62 Supplies, Reuer Sanitation $585.00 Services, Riddell $998.05 Services, SASD $1,332.00 Memberships, Schatz Electric $1,947.68 Repairs, School Specialty $3,239.56, SD Dept. of Education $1,389.19 Commodities, SD School Benefit Fund $26,276.23 Insurance, SDHSAA $869.00 Dues & Supplies, Taylor Music $59.00 Repairs, Thunderbird Colony $1,197.12 Food Service Contract, Time Management Systems $42.60 Services, Ultimate Team Sales $2,667.50 Jerseys, US Food Service $2,691.69, Food and Supplies, Venture Communications $195.02 Phone/Internet/Fax, March 2015 Payroll: General Fund: $167,061.43 w/ benefits, Special Ed. $24,819.82 w/ benefits, Food Service $6,082.12 w/ benefits, Pre-K/Driver Ed.: $314.33 w/benefits.

Recognitions. Mr. Price recognized Mrs. Swanson and the Ag Judging Teams. They have competed in several area CDE’s and placed outstanding. Mr. Price also recognized the Pre-K program stating they will have their Kindergarten visitation day on May 13^th and Mrs. Ogle will present all students with a certificate of completion on May 20^th.

Secondary Principal/AD Report. 2014-15.99. Club Golf. Mr. Cassens told the board that Kyle Mueller and Trevor Cramer have started a club golf team and there are approximately 20 students in grades 7-12 involved. There is no cost to the school this year. Motion was made by Heitmann, seconded by Bowar, to allow students an absence exemption to attend sanctioned golf meets. Unanimous. It was also stated that placing golf back on the school budget active list was a negotiated item that could be brought forth during negotiations. SDHSAA Voting Totals. Cassens told the board that SDHSAA voting total recommendations would be emailed to them once he receives them. Testing. D Step Science and Smarter Balanced testing for grades 7, 8 and 11 will occur during the week of April 20^th. 15-16 Registrations. Cassens stated the registration process has been completed and students can go to sdmylife.com for a listing of duel credit course options. Cassens hopes to have the class schedules to the students and approved prior to dismissing for summer break. Upcoming Events. State FFA in Brookings April 12-14, Pops Concert & Meal/Thrivent Fundraiser for Teresa Hogeland: April 17, Tie Conference for 6 staff members: April 19-21, and State FCCLA: April 26-29.

Superintendents Report. AdvancEd Accreditation. Mr. Price stated our district accreditation process was completed and the Visiting Team’s preliminary report was to grant AdvancEd accreditation. The visiting team found a powerful practice under communication, vision and leadership, and they determined that resources, both physical and financial, are used to further the district’s mission. The visiting team found an area of improvement with the district’s use of data to improve instruction and learning. 2014-2015 Report Card. Price then gave the board a tentative schedule for release of the 2014-15 report card. Legislative Wrap Up. Mr. Price told board members that the PSA for 2015-16 is $4,877 (2% increase),informed the board of the new tax levies for all funds, and stated the school hours were amended not to include in-between bell times.

Building & Grounds Sub-Committee Report/New Building/Architect Proposals. Gary Bowar informed that board that several members of the board took turns and sat in on meetings with vendors who discussed strength of specific services as well as looking at the current building uses. They offered the following services: Construction manager at risk, construction manager as agent, and professional construction services. Discussion was had on the following specific areas of improvement: Conduct a full site survey of the facility and sub-parts (approx. $20-30k), or remodeling the current facility with and without demolition of structures. After the report there was much discussion on numerous related topics: need for a site survey and what that would entail and produce, whether to hold off on this project, the 5 year plan, the Capital Outlay tax levy and future legislation restrictions and the Architect RFP’s. Architect RFP’s. It was decided that the buildings & grounds committee (Aesoph & Bowar) would review the 12 Architect RFP’s that were received, rate them, and narrow them down. The entire board would then meet on April 27^th at 5 p.m. to review said selected proposals, determine a time to interview said architects, and discuss a contract. This would take place before the May meeting. If the board would like to move forward with the site survey, a contract would be prepared for the May meeting.

Capital Outlay Budget Discussion. Raethz provided the board with the preliminary capital outlay budget for 2015-2016. The board reviewed each line item. Budget and bills sub-committee (Bode & Heitmann) will meet with Raethz, Price and Cassens on April 15^th at 5 p.m. to review decreasing this budget further.

2014-15.100. Health Insurance Pool. Raethz reported to the board a meeting with Associated School Boards of SD (ASBSD) last week that informed districts of the financial burden of the pool. Since the pool is owned by its members and self insured, the buyout for our district to leave the pool is not feasible. The ASBSD has utilized a plan to eliminate the debt outstanding within a couple years. Part of this plan is switching from Avera Health Plans to Wellmark BCBS, effective July 1, 2015, with an 11% increase in premiums. Raethz explained that previously our district paid premiums in the arrears for insurance which isn’t allowed with Wellmark. In turn, our district will be required to make a double payment to ASBSD in June for June and July premiums. Wellmark offers 6 plans for our district to choose from. Motion was made by Heitmann, seconded by Aesoph, to offer health insurance plans with deductibles of $1,000, $1,500, $2,000, and $3000 HSA, effective July 1, 2015 when ASBSD contracts with Wellmark BCBS for health insurance. Unanimous. The health pool will also stop allowing retirees on the plans, effective in 2016.

2014-15.101. Food Service Management Company Services RFP. Motion by Bowar. second by Brand, to approve the Food Service Management Company, Fixed Price, Request for Proposal (RFP) and direct Lisa Raethz to advertise by notice and send out said RFP’s to prospective companies. Unanimous.

2014-15.102. SDHSAA Membership. Motion by Aesoph, second by Brand, to authorize membership in the SD High School Activities Association for the 2015-2016 school year.

2014-15.103. 2015-2016 Calendar. Motion by Brand, second by Heitmann, to approve the calendar for the 2015-2016 school year. The only change from last month’s preliminary calendar to this month’s is the October 23^rd in-service vs. October 26. Unanimous.

2014-15.104. Yearbook Cost. Motion was made by Brand, seconded by Bowar, to increase the cost of a yearbook to $40.00 and not allow any free annuals to any staff or students. Unanimous. The board would like to cover half the cost of yearbooks in sales.

2014-15.105. Driver’s Education Tuition Cost. Motion was made by Brand, seconded by Bowar, to increase the tuition cost for the Driver’s Education course to $250.00 per student.

2014-15.106. Driver’s Education Instructor. Motion by Brand, second by Aesoph, to offer a work agreement to Larry Goebel as Driver’s Education Instructor at $25.00/hr for the 2014-2015 school year.

2014-15.107. Special Ed. Paraprofessional. Motion by Aesoph, second by Heitmann, to offer a work agreement to Marissa Badger as a Special Education Paraprofessional for the 2015-2016 school year with salary, benefits, and hours subject to the negotiations.

2014-15.108. Executive Session/Contract Negotiations. Motion by Aesoph, second by Heitmann, to go into executive session at 10:12 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives. As set forth in SDCL 1-25-2(4). Out of executive session at 10:53 p.m. No action taken.

2014-15.109. Adjournment. Motion by Heitmann, second by Brand, to adjourn at 10:53 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Heather Bode Business Official, Lisa Raethz