2017 Board Minutes August

Faulkton Area School District 24-4 Board of Education

Monday, August 14, 2017

6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Business Official Lisa Raethz at 6:00 p.m. in the Community Center.

Roll call of members present were Kelly Aesoph, BJ Kalkman, Scott McCloud, Ryan Nelson and Jerry Weyand. Also present were Superintendent Derek Barrios, Secondary Principal Craig Cassens, Business Official Lisa Raethz, staff members: Laura Cassens, Brice Cunningham, Jeremy Demery, Kyle Erdahl, Mallory Fischer, Melissa Geditz, Alicia Hammond, Michele Latt, Nikki Melius, Dylan Mickelson, Janet Reed, Shae Stephenson, and Cortney Warren, Val Ramsdell from the Faulk Co. Record, Gary Goeller from North Star Energy, Dean Marske from HKG Architects, Kent Borstad from Cenex Harvest States, and the following district patrons: Staci Aesoph, Marian Bartholomew, Gloria Bode, Angie Borstad, Joe Bowar, Tim Bowar, Todd Brand, Irene Cunningham, Carrie Deiter, Doug & Sandy Deiter, Jean Deiter, Jerry Fischer, Marlene Hammond, Kayla Hanson, Ryan Melius, Dawn Redden, Mike & April Sorensen, Tom Strasburg, and Corrine Weyand. The pledge of allegiance was recited.

2017-18.28. Agenda Approval. Motion by Aesoph, second by McCloud, to approve the proposed agenda. Unanimous.

Acknowledgments. Mr. Barrios thanked the arts council for the use of their microphones for the meeting tonight. Barrios then acknowledged the custodial staff for all their hard work this summer getting the projects done and making the building look great.

Conflict of Interest. No conflict of interest waivers were presented.

Open Forum Time. No comments were made.

2017-18.29. Minutes & Financial Approvals. Motion by Weyand, second by Kalkman, to approve the following consensus agenda: minutes of the July 10, 2017 meeting and July 25, 2017 special meeting, July 2017 Financial Statement, July 2017 Imprest Report, and July 2017 Trust and Agency Fund Report; and payment of the presented bills for August 14, 2017. Unanimous.

July 2017 Imprest Fund: Travel & Fuel Costs/Reimbursements: Shayne Geditz $41.78 and Brice Cunningham $31.56. Fees/Reimbursements: Dylan Mickelson $306.00, Melissa Hayes $300.00, Shayne Geditz $245.00, SDVBCA $40.00, Amanda Barrios $30.00. Supplies: Post Office $280.56

August 14, 2017 Bill Payment: A&B Business $22,694.30 Equipment, A1 Locksmithing $34.50 Supplies, Arrowwood Resort $393.80 Travel, ASBSD $840.00 Fees, Bauer’s Super Valu $237.91 Repairs, Deb Beilke $640.80 Services, Best Western $101.99 Travel, Blackburn Basement Systems $210.00 Services, Brainpop $2,395.00 Software, Bytespeed $2,395.00, Cabinets & Interiors $1,652.62 Services & Equipment, Cardmember Services $1,789.17 Supplies, Fees & Software, Century Business $431.02 Services, City of Faulkton $2,432.78 FB Field Lease/Water/Sewer, CW Publications $99.00 Software, Daktronics $9,932.00 Shotclocks, Delta Dental $2,950.52 Insurance, Dollamur Sport $8,948.00 Equipment, Elite Drain & Sewer $11,960.00 Repairs, Faulk Co. Record $774.11 Publishing & Supplies, Faulkton Area Medical Center $281.25 Services, Faulkton School $1,274.90 Reimb. Imprest Fund, Goanimate $355.00 Software, Hauff Mid-America Sports $50.20 Supplies, High Point Networks $2,091.50 Equipment, Holiday Inn $253.35 Travel, Homan Ace $369.59 Supplies & Repairs, Houghton Mifflin $2,394.40 Software, IDVILLE $313.72 Equipment, Infobase $434.38 Software, KC Lumber $22.18 Repairs, McCrossan Boys Ranch $5,085.11 Tuition & Residential Services, Menards $144.79 Supplies & Repairs, Moby Max $693.00 Software, NASSP $385.00 Fees, NCFE $126.99 Gas, Northwestern Energy $2,339.86 Electricity, Pipe Masters $148,101.00 Repairs & Improvements, Reliastar Life Insurance $23.40 Insurance, Renaissance Learning $6,104.00 Software, Reuer Sanitation $585.00 Services, SASD $160.00 Fees, Schatz Electric $512.68 Repairs, Scholastic $299.53 Supplies, School Specialty $2,217.84 Equipment, Schraeder Lawn Spraying $730.00 Services, SD Teacher Placement $420.00 Fees, SHI $3,503.45 Software, Jonathan Stahl $199.00 Software Reimb., Sterling $43,430.00 Computers, Time Management Systems $36.32 Services, Toennies Plumbling $921.08 Repairs, Venture Communications $380.08 Phone/Fax/Internet, Wells Fargo $469.36 Lease, Wells Fargo Securities $64,867.03 Debt Service, West Interactive Services $699.75 Fees, Wellmark $29,132.00 Health Insurance; August 2017 Payroll: General Fund: $155,425.33 w/ benefits, Special Ed. $18,496.34 w/ benefits, Food Service $2,490.09 w/ benefits, Pre-K & Driver’s Ed. $753.55 w/ benefits.

Building & Grounds. HKG Architects. Mr. Barrios stated he had invited HKG to the meeting but they weren’t here yet. Mr. Barrios stated himself, Weyand, Nelson, Dean Marske & Scott Sikkink from HKG reviewed the entire building a couple weeks ago. Barrios stated if HKG doesn’t arrive he will invite them to the September meeting. Summer Project Update. Mr. Barrios stated the following projects have been completed: high school lockers, asphalt, LED gym lights, sewer line relining, and the gym was painted. Barrios stated the building looks great right now and again thanked the custodial crew and any contractors that were hired. Barrios said that Grote Roofing came and repaired a new leak in the elementary bathroom and will be back to complete the entire elementary roof repair project shortly. Pipe Master Recommendation/Quote. Mr. Barrios said Pipe Masters and Elite Drain and Sewer had completed the sewer relining project for the high school and gym/locker room portions of the building and everything is now in good condition. Pipe Masters stated they would like to see the district reline the sewer line from the kitchen to the lateral main at the bathrooms on the east side of the lunchroom. They provided a quote to the district for $19,800. Pipe Masters stated the line is in good condition after descaling, however, they believe this will prevent the line from growing shut again. Pipe Masters stated this is something that could be done over Christmas break if the board decides they want to do it this year. Mr. Barrios stated he would not recommend relining this year since the line is in good condition after descaling it. The board was ok with waiting and not doing anything this school year. 2017-18.30. Shop Roof. Mr. Barrios stated he advertised for additional bids on improvements to the shop roof but did not receive any. Barrios recommended patching the roof for $500 and holding off on a shingling or steel project this year. Weyand stated he thought we should get it done now. There was much discussion on whether or not the patching would work. Motion by McCloud, seconded by Aesoph, to hire Pfeifer Construction to patch the shop roof for $500. Unanimous. Bathroom Toilets. Mr. Barrios stated Janet Reed and Mark Toennies have been going through every toilet in the building and have found repair solutions to most of them. They have not completed the entire review yet, but are documenting any toilets that need a complete replacement.

2017-18.31. Policy Readings. Mr. Barrios stated he is not completely comfortable with the 9-page background check policy and told board members to review it and get back to him with any feedback they may have before the second reading. Mr. Barrios read the Criminal Background Check Policy for a first reading. Motion by Kalkman, second by Aesoph, to have the second reading at the September meeting. Unanimous.

2017-18.32. Adult Lunch Price Amendment. Due to the recently released state rates, the adult lunch price needs to be amended to $3.52/meal. Motion was made by Aesoph, seconded by McCloud, to approve said amendment. Unanimous.

2017-18.33. Fuel Oil Quotes. Motion by Aesoph, second by Weyand, to accept the quote of Cenex Harvest States/Northern Plains for fuel oil in the amount of $1.95/Gallon for the 2017-2018 school year. Unanimous.

2017-18.34. Gasoline Quotes. Motion by Weyand, second by Kalkman, to accept the quote of NCFE for gasoline in the amount of $0.15/gallon above laid in cost minus the federal tax, for the 2017-2018 school year. Unanimous.

2017-18.35. Propane Bids. Motion by Kalkman, second by McCloud, to accept the quote of Cenex Harvest States/Northern Plains for propane in the amount of $1.10/Gallon for the 2017-2018 school year. Unanimous.

2017-18.36. Surplus Declared. The following registered voters of the district were chosen to appraise the surplus property: BJ Kalkman, Janet Reed, and Ryan Nelson. The appraisal value of 88 lockers was $0.00, 2-8ft lunchroom tables $0.00, and 7-8ft lunchroom tables $30/table. Motion by Aesoph, second by McCloud, to declare the following items as surplus property and dispose of the $0 value items and sell 7 lunchroom tables at $30/table, “first come, first serve”. Unanimous.

2017-18.37. After School Program Agreement. Motion by Aesoph, second by Kalkman, to approve the 1-year agreement with the Faulkton Area Out of and After School Program. No changes were made from the previous year. Unanimous.

2017-18.38. Audit-FY17. Motion by Aesoph, second by Kalkman, to hire Kohlman, Bierschbach & Anderson, LLP to perform the district’s audit for fiscal year 2017. Cost of the audit will not exceed $12,400. Unanimous.

2017-18.39. Emergency Bus Pact. Motion by Aesoph, second by McCloud, to participate again in the emergency bus pact program. Unanimous.

Budget Discussion. Raethz stated she would like to see the district request $200,000 in opt out funds for the 2017-18 school year. She stated by asking for $200,000 in opt out funds this year, we are putting ourselves in a better financial position for the 2018-19 school year. The board agreed on levying $200,000 in opt out funds and levying $1,131,000 in the Capital Outlay fund. The motion will be approved at the September meeting.

Building and Grounds-HKG Architects. Dean Marske, HKG Architects, arrived and presented the board with an estimate of probable cost for a remodel of the elementary building. Mr. Barrios said a couple weeks ago they met with Marske and Sikkink from HKG and looked at the building and asked them for clarification on the pitched roof discussion that was previous had. Barrios said HKG stated they could put some numbers together for the elementary wing. Marske said the roof is 20 years old and has had some leaks. He has visited with Grote Roofing and Twin City Roofing and for about $5,000-$10,000 in improvements that would possibly get 10 more years of life expectancy. He stated the discussion has been whether or not to put a pitched roof on it so they looked into that. Marske stated trusses and metal could be added for a pitched roof. The remodel estimate was $700,000 and didn’t not include a sprinkler or heating system. Marske compared this figure to a new school built in Bison for $184/sq. foot. The elementary is 13,000 square feet (@ $184 = $2,392,000). Marske thought the elementary wing was worth saving and talked about ADA compliancy concerns. He went over the estimate in more detail. Kalkman asked if the building would make it 30 plus more years and Marske stated it would except that the estimate didn’t include the heating system. Weyand stated once the HVAC loan was paid off those funds could be applied to this remodel. Doug Deiter stated when he was on the board 15 years ago HKG told them the structure could not support the weight of a pitched roof. Marske stated columns would have to be added and it would be a 4-12 pitch but he would verify that it is still possible. Michele Latt asked about ADA compliant ramps for the areas with steps and Marske verified that. Marske explained the ADA guidelines are different for new versus remodeled structures. Marske stated our school is structurally sound but ADA issues need to be addressed. Marske stated the high school would need more than one elevator. He also stated by starting with ADA remodeling in the elementary, we will be required to address issues in the high school within 5 years. Marske stated we will need to have that in our 5-year plan. Mike Sorensen asked about utility savings estimates of these projects and Marske stated HKG could provide those. Dawn Redden asked about the foundation of the building and the cracks in the walls. Marske explained there is movement there but could improve those. Weyand asked what the charge would be to start looking at the high school. Marske stated they would do it for free but would expect the district to hire them for the project architects. Marske stated the elementary remodel could be finished in a summer. Nelson stated the board is trying to give options and something to go by and look at during the strategic planning process. There was a lot of conversation on whether or not HKG should provide cost estimates for the high school building before or after the strategic planning process. There were opinions on both sides and Marske stated it could be done either way. Dawn Redden asked if TSP’s documents could be used during this process because a lot of money was spent on that and Marske said it could. Marske stated a cost estimate for the high school could be provided for the next board meeting. The board thanked Marske for coming.

Superintendent’s Report. Board Retreat. Barrios stated the board will meet for a board retreat on August 24^th at 5 p.m. in the Community Center. Randy Royer, from ASBSD, will be conducting the school board governance event. Joint Convention. Barrios stated himself, Cassens, Nelson and Kalkman attended the ASBSD joint convention in Sioux Falls last week. All who attended thought the conference was beneficial and a lot of good information was provided. Faulkton Area Economic Development Request. Barrios stated the Faulkton Area Economic Development Corporation would like a school board member to attend their meetings. Barrios said Nelson has agreed to sit in on these meetings and represent the school. This would create a consistent line of communication between both boards. Nelson would be a non-voting member who would partake in the meetings and listen. The development board would also representation from a Junior and Senior student.

Open Forum. 1. Dawn Redden stated she would like Chairman Nelson to repeat who made the motions and seconded them for everyone to hear. Redden also stated she would like the board to consider the safety of the students when deciding amongst a steel or mortar building. 2. Kayla Hanson, as President of the after school program, thanked the board for the space provided for their program. She, as a member of the economic development group, thanked Nelson for agreeing to participate in their discussions. She stated there is also a County and City representative and that provides for good lines of communications between all groups involved.

2017-18.40. Executive Session- Personnel. Motion by Weyand, second by Kalkman, to go into executive session at 7:52 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. As set forth in SDCL 1-25-2(1). Out of executive session at 7:55 p.m.

2017-18.41. Resignation. Motion was made by Kalkman, seconded by Aesoph, accept the Assistant Boys Basketball Coach resignation from Brandon Spanier for the 2017-18 school year. Unanimous. The board directed Mr. Barrios to open the position and advertise.

2017-18.42. Adjournment. Motion by Weyand, second by Aesoph, to adjourn at 7:56p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Ryan Nelson Business Official, Lisa Raethz