August, 2018 Minutes

Faulkton Area School District 24-4 Board of Education

Monday, August 13, 2018

6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Board Chairman Jerry Weyand at 6:01 p.m. in the Faulkton School Lunchroom.

Roll call of members present were Kelly Aesoph, BJ Kalkman, Scott McCloud, Ryan Nelson, and Jerry Weyand. Also present were Superintendent Scott Lepke, Secondary Principal Craig Cassens, Business Official Lisa Hushka, staff members Jeremy Demery and Vanessa Bowman, Jim Slunecka and Shane Hanson from Northern Plains, Terry Heinz from North Star Energy, and Val Ramsdell from the Faulk Co. Record, and the following district patrons: Gloria Bode, Carrie Deiter, Tammy McCloud, Dawn Redden, Dave Speck and Corrine Weyand. The pledge of allegiance was recited.

2018-19.34. Agenda Approval. Motion by Kalkman, second by Nelson, to approve the proposed agenda with the addition of the 2017-18 Audit proposal added to 5.10. All members voted aye. Motion carried.

Acknowledgments. Lepke acknowledged the custodial staff and stated the school looks great and it’s ready for the new school year.

Conflict of Interest Waivers. No conflict of interest waivers were presented.

Open Forum. No comments were made.

2018-19.35. Minutes & Financial Approvals. Motion by Aesoph, second by Kalkman, to approve the following consensus agenda: minutes of the July 9, 2018 meeting and July 23, August 2, and August 7, 2018 special meetings, July 2018 Financial Statement, July 2018 Trust and Agency Fund Report, July 2018 Imprest Report, and payment of the presented bills for August 13, 2018. All members voted aye.

July 2018 Imprest Expenses: Travel Reimbursements: Craig Cassens $866.94, Kayla Roseland $791.88. Fees: Faulk Co. Sheriff $15, DCI $43.25. Supplies/Postage: Walmart $59.56, US Post Office $290.02, Dacotah Bank $100.

August 13, 2018 Bill Payments: 2ndGear $38,388 Equipment, A&B Business $3,000 Equipment, Aberdeen Awards $26 Supplies, Agtegra $286.53 Fuel, ASBSD $60 Fee, Bantz, Gosch, Cremer, Peterson $112 Jegal Fees, Bauer’s Super Valu $367.94 Repairs & Supplies, BerMac $145.69 Fuel & Mait., Brain Pop $2,395 Instructional Software, BSN $2,573.54 Uniforms & Equip., Cardmember Services $2,838.22 Supplies, Equip., Fees, & Inst. Software, Century Business $66.03 Services, City of Faulkton $85.35 Utilities, Delta Dental $2,817.98 Insurance, Downie’s Piano Services $200 Services, Faulk Co. Record $491.83 Publishing & Supplies, Faulkton School $2,166.65 Reimb. Imprest Fund, Hase Plumbing $408.16 Repairs, High Plains Technology $9,990.48 Equipment, Homan Ace Hardware $254.30 Supplies & Repairs, Houghton Mifflin $16,031.46 Curriculum, House of Glass $408.79 Repairs, Infobase $451.76 Inst. Software, IPEVO Inc. $2,145 Equip., Jake Runestad Music $16.45 Supplies, Johnson Controls $667.30 Repairs, Learning Interest $2,640 Inst. Software, McCrossan Boys Ranch $6,233.70 Services, McGraw Hill $26,195.11 Curriculum, Menards $541.17 Supplies & Equip., Mobridge School $600 Conference Dues, Moby Max $1,992 Inst. Software, Nasco $1,383 Equip., NASSP $385 Dues, Northwestern Energy $2,283.20 Utilities, PlanbookEdu $589 Subscription, Reliastar Life Ins. $23.40 Insurance, Renaissance Learning $5,895 Inst. Software, Reuer Sanitation $585 Services, Scholastic $825.42 Supplies, School Specialty $78.22 Supplies, Schraeder Lawn Spraying $140 Services, SD Teacher Placement $420 Fees, SFM $456 Insurance, Shiffler Equip. $340 Supplies, Taylor Music $110 Supplies, Tennant Electric $319.10 Repairs, Time Management Systems $31.09 Services, Toennies Plumbing $97.84 Repairs, Training Room $686.62 Supplies, Venture Communication $455.12 Phone/Fax/Interest Services, Richard Wahlen $65 Services, Wells Fargo $469.36 Lease, Wells Fargo Securities $64,867.03 Debt Service, Wellmark $29,241.00 Health Insurance, West Music $1,129 Equip. August 2018 Payroll: General Fund: $162,423.30 w/ benefits, Special Ed. $18,852.03 w/ benefits, Food Service $2,605.67 w/ benefits, Pre-K $3,830.93 w/ benefits.

Thrive Food Service Contract. Hushka stated the food service contract with Thrive was approved at the last meeting but said a copy of the signed contract was in their packets and wondered if the board had any questions about it. The board did not.

2018-19.36. Adult Lunch Price. Hushka stated the state set the price for adult lunches so the board could now approve that. Motion was made by Aesoph, seconded by McCloud, to set the adult lunch price at $3.60 for the 2018-19 school year. Unanimous.

2018-19.37. Propane Bids. Motion by Kalkman, second by Nelson, to accept the quote of North Star Energy for propane in the amount of $1.139/Gallon for the 2018-2019 school year. Unanimous.

2018-19.38. Fuel Oil Quotes. Motion by Nelson, second by McCloud, to accept the quote of Agtegra for fuel oil in the amount of $0.02/gallon above laid in cost for the 2018-2019 school year. Unanimous.

2018-19.39. Gasoline Quotes. Motion by Kalkman, second by Aesoph, to accept the quote of Agtegra for gasoline in the amount of $0.15/gallon above laid in cost minus the federal tax, for the 2018-2019 school year. Unanimous.

2018-19.40. After School Program Agreement. Motion by Kalkman, second by Aesoph, to approve the 1-year agreement with the Faulkton Area Out of and After School Program. No changes were made from the previous year. Unanimous.

2018-19.41. Surplus Declared. The following registered voters of the district were chosen to appraise the surplus property: Shayne Geditz, Craig Cassens and Scott McCloud.

ITEM INVENTORY # VALUE BOARD’S INTENT

30 Plastic Chairs N/A $0/Each Dispose of

30 Upper Elem. Desks N/A $0/Each Dispose of

25 Lower Elem. Desks N/A $0/Each Dispose of

Volleyball Standards (Nets) N/A $0/Each Give away or Dispose of

Motion by Aesoph, second by McCloud, to declare the above items as surplus property and dispose of the desks and chairs and try to give away the volleyball standards. If no one wants them they will be disposed of. Unanimous.

2018-19.42. Emergency Bus Pact. Motion by Kalkman, second by Nelson, to participate again in the emergency bus pact program. Unanimous.

Budget Discussion. Mr. Lepke stated there are still some new Science curriculum that needs to be ordered as the first order missed several items. Lepke wanted to notify the board that $15,000 could possibly be added to the capital outlay budget that will be adopted in September.

2018-19.43. Contract Amendments. Motion was made by Aesoph, seconded by Kalkman to amend Kari Haberling’s contract from MA Step 18 to MA+15 Step 18 as per the Master Contract. (Total contract: MA+15 Step 18 $50,500, Longevity $375.) 2018-19.44. Motion was made by Kalkman, seconded by McCloud to amend Mary Schlechter’s contract from MA Step 12 to MA+15 Step 12 as per the Master Contract. (Total contract: $47,500.) 2018-19.45. Motion was made by Aesoph, seconded by Nelson to amend Melissa Hayes’ contract from MA Step 18 to MA+15 Step 18 as per the Master Contract. (Total contract: MA+15 Step 18 $50,500, Concessions $2,062.50.) Unanimous on all motions.

2018.19.46. Motion by Aesoph, second by Kalkman, to have the September board meeting on September 12^th at 6 p.m. due to homecoming activities. Unanimous.

2018-19.47. Audit-FY18. Motion by Nelson, second by McCloud, to hire Kohlman, Bierschbach & Anderson, LLP to perform the district’s audit for fiscal year 2018. Cost of the audit will not exceed $13,000. Unanimous.

Superintendent’s Report. In-Service Schedule. Mr. Lepke informed the board that the following in-services will take place: August 14^th at NSU for certified staff, August 17^th for new certified staff, and August 20^th for certified staff in Faulkton. Enrollment. Lepke then told the board the following enrollment numbers for this school year: Elementary 128, Middle School 33, High School 83, and 75 at the colony locations for a total of 319. Hushka stated the district’s enrollment was 301 last school year. Upcoming Events. Lepke informed the board that the first day of school is August 22^nd, there is no school on September 3^rd, and there will be a staff in-service on September 17^th. SAVE Training. Mr. Lepke stated he is currently planning an active shooter training with 4 other schools. Accreditation. Lepke said the SDDOE has re-designed its accreditation cycle and our district is up for a review again this year. Lepke said we were last accredited only 3 years ago so he has requested a waiver from the SDDOE and is waiting to hear back. SDHSAA Division 4 Representative. Lepke then acknowledged and congratulated Mr. Cassens for receiving the position of Division 4 Representative on the SDHSAA board. Superintendent’s Entry Plan. Lepke told the board that a survey of the district’s strengths and weaknesses was sent out to all employees and once he compiles the data he will present his Entry Plan to the board in September. School Website. Lepke stated he would like to update the school’s website so it is more user friendly to our community. He will update the board on the information he gathers on this. Accountability Report Card. Lepke went through the timeline with the board on the district’s accountability report card. He stated the state will let this information out at the end of October and he will then get that information out to the board and public. NAEP Test. Lepke informed the board that the following sites will participate in the NAEP testing this year: Thunderbird Colony, Faulkton Middle School, and Faulkton Elementary. He stated students will be assessed in math and reading. Local Meetings. Mr. Lepke then told the board that he plans on attending other local government meetings as time allows. He said this will help him get to know the community. Lepke also said he is planning a BBQ grill-out. Board Retreat. Lepke stated he would have the board retreat handouts for the board to pick up after the meeting and if any of the public wanted to look at what was covered.

Release Date for Junior High Students. Cassens read the semester test exemption policy in the student handbook for a second reading. Mr. Cassens recommended releasing junior high students at the same date as non-semester test high school students. The board agreed.

Secondary Principal’s Report. Mr. Cassens stated the graduation requirements are changing and districts are given some options. He said our district will be including some new things but not everything. Cassens said the new requirements give districts some flexibility in Math and Science but still require students to have 22 credits to graduate. Cassens also stated currently there are 14 students enrolled in dual credit courses for the 1^st semester, and 13 students that will participate in the internship program. Cassens stated the ACT report card should be available for the September board meeting.

Building Committee & Project Discussion. Mr. Lepke stated the building committee has taken 9 different school tours. Tomorrow night they will hold their 3^rd meeting. Several room location changes are being discussed. The board will meet at 5 p.m. tomorrow night to finalize the changes they would like to see and then at 7 p.m. representatives from HKG will be there to hear these ideas. Mr. Lepke stated that Hushka learned some new information about the bond election. In order to have the bond vote on the general election ballot with the county, we need to have our ballot language to the county by tomorrow. Lepke said the district could still have it the same day as the general election, in the same location, but we would need our own 3-person election board at every precinct location. Hushka said Faulk County has 7 precincts alone and that doesn’t include Hyde, Hand and Potter counties. The board decided since they aren’t quite ready right now, that the district will hold their own election once they are ready. Lepke then thanked the building committee for everything they have done. He said a lot of work has been done and in a very efficient manner.

Open Forum. No comments were made.

2018-19.48. Janitor Work Agreement. Motion by Nelson, second by Aesoph, to offer a 2018-19 work agreement to Sylvia Salwei as a full-time janitor at $11.50/hour. Unanimous.

2018-19.49. Adjournment. Motion by Kalkman, second by Nelson, to adjourn at 6:53 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Jerry Weyand Business Official, Lisa Hushka