2017 Board Minutes April

Faulkton Area School District 24-4 Board of Education

Monday, April 10, 2017

6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Kelly Aesoph at 6:01 p.m. in the Faulkton Elementary Library.

Roll call of members present were Kelly Aesoph, Todd Brand, Grady Heitmann, Scott McCloud and Jerry Weyand. Also present were Superintendent/Elementary Principal Derek Barrios, Secondary Principal/AD Craig Cassens, Business Official Lisa Raethz, Val Ramsdell (Faulk Co. Record), Lance Witte (The Cambrian Group), Kurt Hlavacek (Pipe Masters), Todd Randall (Elite Drain & Sewer), staff members: Nicole Bruemmer, Jeremy Demery, Melissa Hayes, Melissa Geditz, Kari Haberling, Michele Latt, Kathleen Melius, Mary Schlechter and Chad Spicer, and the following district patrons: Jordan Aesoph, Gloria Bode, Tim Bowar, Trish Cotton, Carrie Deiter, Kurt Hall, BJ Kalkman, Brent Koens, Stan & Jennette McCloud, Bill Melius, Peggy Melius, Robbie Miller, Dave Nelson, Ryan Nelson, April Sorensen, Dave Speck, Tom Strasburg, Kevin & Sharon Tanner, Corrine Weyand and Jack Wilhelm. The pledge of allegiance was recited.

2016-17.83. Agenda Approval. Motion by McCloud, second by Heitmann, to approve the proposed agenda with the change of moving the sewer line discussion and quotes to 5.2 Unanimous.

Acknowledgements. Mr. Barrios acknowledged Coach Brice Cunningham on receiving the Region Boys Basketball Coach of the Year award. Barrios also recognized the 35 students who attended state FCCLA in Sioux falls, especially Jazlynn Geditz who qualified for National FCCLA and Abbigayle Quinn who was elected as State FCCLA President.

Conflict of Interest Waivers. No waivers were presented.

Open Forum Time. No comments were made.

2016-17.84. Consensus Agenda Approval. Motion by Brand, second by McCloud, to approve the following consensus agenda: minutes of the March 13, 2017 meeting, March 2017 Financial Statement and March 2017 Trust and Agency Fund Report, the March 2017 Imprest Fund Report, and payment of the presented bills for April 10, 2017. Unanimous.

March 2017 Imprest Fund: Travel & Fuel Costs/Reimbursements: Derek Barrios $217.31, Craig Cassens $26.37, Jeremy Demery $63.08, Chad Spicer $45.00, Michele Latt $77.97, Dacotah Bank $1,170.00. Other: Mickelson Middle School $163.61 Region WR Loss, Andrew Aesoph $30.00 Services, Faulk Co. Treasurer $15.00 Fees, BerMac $15.00 Repair, Black Hills Special Services 35.00 Fees;

April 10, 2017 Bill Payment: ASBSD $110.00 Fees, Austad’s $175.00 Supplies, Bauer’s Super Valu $451.20 Supplies, Cardmember Services $1,298.81 Travel & Supplies, CBM $12,341.20 Food Service Contract, CDW Government Inc. $101.37 Supplies, Century Business $589.72 Services, City of Faulkton $166.53 Utilities, Cole Papers $167.76 Supplies, Dakota Dust-Tex $116.10 Services, Daktronics $79.88 Supplies, Delta Dental $2,950.52 Insurance, ECOLAB $130.98 Services, Faulk County Record $390.15 Publishing & Supplies, FAMC $937.50 Services, Faulkton School $1,858.34 Reimb. Imprest Fund, Follett $1,719.85 Books & Service Renewal, Hanson Construction $1,317.50 Snow Removal, Hase Plumbing $679.07 Repairs, Homan Hardware $397.67 Supplies, Houghton Mifflin $802.69 Supplies, Jones School Supply $266.18 Supplies, K&D Busing $20,636.47 Busing Contract, KC Lumber $71.76 Supplies, Key Insurance Company $109.00 Insurance, Michele Latt $74.52 Mileage Reimb., McCrossan Boys Ranch $5,988.52 Tuition/Residential Fees, McLeod’s $197.23 Supplies, Nardini $147.00 Services, NCFE $3,214.49 Fuel &Gas, North Star Energy $3,890.82 Propane, Northwestern Energy $2,723.44 Utilities, Pamela Osnes $638.60 Services, Quilters Corner $59.54 Supplies, Reliastar Life Ins. $23.40 Insurance, Reuer Sanitation $585.00 Services, SchoolMate $198.00 Supplies, School Specialty $1,093.23 Supplies, SD Dept. of Health $40.00 Services, SDHSAA $875.00 Fee & Supplies, SDIAAA $190.00 Fees, Stephanie Sorensen $597.00 Services, Time Management Systems $37.77 Services, Toennies Plumbing $31.12 Repairs, Venture Communications $315.84 Phone/Fax/Internet, Voyager Sopris $432.77 Supplies, Wells Fargo $503.46 Copier Lease, Wellmark $28,189.00 Health Insurance; April 2017 Payroll: General Fund: $164,991.60 w/ benefits, Special Ed. $23,265.48 w/ benefits, Food Service $2,443.24 w/ benefits, Pre-K $753.55 w/ benefits.

Strategic Planning Presentation. Lance Witte, representing The Cambrian Group, was in attendance to present to the board what his company has to offer and what their plan would be for strategic planning for our district. Witte stated his company has been around since the 1970’s and has done strategic planning for 1,400 schools. In our area, they have worked with Wessington Springs, Willow Lake, and just recently Redfield School. Witte gave his presentation for the board and answered the questions the board had. Barrios turned this over to the board to discuss further. The board decided they would discuss this again at the May meeting.

Sewer Lines Discussion. Kurt Hlavacek (Pipe Masters) and Todd Randall (Elite Drain & Sewer) were present to inform the board on what was discovered during the sewer line camera project and what options are available to the district. During the camera process they found sewer lines that were significantly calcified, had tree roots in them, cracks in them, and several lines that were either partially or almost completely blocked. They stated the line underneath the gym floor was almost completely blocked and they could not get through it with the camera. The job title of the proposal given by Pipe Masters & Elite Drain and Sewer is as follows: This proposal includes all installation of clean outs, descaling sewer lines, camera work, vaccing work, materials, labor and one trip mobilization for all units. The proposal also stated if any clean outs need to be installed, or floor coverings replaced, materials and labor are not included in the prices. Quotes were broken down by building area and are as follows: Elementary- $12,547 not to exceed $16,311, High School- $6,900 not to exceed $8,970, Gym/Locker Room- $13,200 not to exceed $17,160. Hlavacek stated Mr. Barrios had asked him for some quotes on the re-lining of the sewer lines. Hlavacek said that was very difficult to quote because you really don’t know what you are going to run into once you start the process, but he did come up with some rough figures: Elementary: $50,000, High School $45,000, and Gym/Locker Rooms $65,000. Hlavacek stated once the first process of descaling/vaccing out the lines is completed, they would have a better idea of what needs to be done in regards to the re-lining of the lines. The first process would take about 2 weeks. The board will talk about this more at the May meeting. Chairman Aesoph opened up the floor for any questions from the audience. Peggy Melius asked if once the lines were relined, could calcification occur again. Hlavacek stated the relining product is like plastic PVC pipes afterwards and they wouldn’t calcify. Tim Bowar asked what the school’s sewer lines were made of now. Kurt Randall stated mostly cast iron, with some clay tile outside the building, and PVC in the upstairs bathrooms. Bowar also asked if a map of the current lines were mapped out. Randall stated they could get the school some as-build maps and Barrios agreed that would be helpful. Dave Speck asked if the wood gym floor would have to be dug up eventually if the issues with the sewer lines underneath were so bad. Hlavacek stated no.

2016.17.85. Reporting & Live Board Meetings. Mr. Barrios told the board that the school attorney was contacted regarding live board meetings and whether or not this would create a discrimination issue for patrons who are deaf or hearing impaired. He did not think this would be a problem. The attorney stated that this is not something the district has to provide, and to which our constituents are entitled. He recommended placing a written notice, at the beginning, that, for our hearing impaired viewers, written minutes of the meeting are available on request. He also informed us that other districts do televise their meetings. Motion made by Brand, second by Weyand, to live stream board meetings starting at the next board meeting. Unanimous. Board meetings will be on Youtube.com under “Faulkton Live Stream” and Venture Communications channel #383.

2016-17.86. School Calendar. Mr. Barrios presented the board with the 2017-2018 school calendar. The calendar was read for a second reading. Motion was made by Weyand, seconded by Heitmann, to approve said calendar for the 2017-18 school year. Unanimous.

Library Location. Mr. Barrios said with the district moving forward with the full-time Preschool position, the after school program would be need a new location. Barrios informed the board that the school is the only facility in Faulkton that meets the requirements for this program. Barrios stated it is in the best interest of our community and school to retain the program. The program is required to be on the main level. Barrios said he would like to combine both the elementary and high school library to the same location and use the current elementary library room as a multipurpose area for: elementary supplies, area for students to study if needed, and a testing or meeting location. After school the room would be used by the after school program. No definite decision has been made for the library yet.

Building & Grounds. Head Maintenance Report. Mr. Barrios read Janet Reed’s Maintenance Report as follows: Elite Drain & Sewer Cleaning sent a flash drive containing a video of the sewer line inspection. They also provided quotes to repair the issues. Reed also stated that Johnson Controls were here in March inspecting our rooftop AC and exhaust fan units. A broken connection and exposed wires were found over the lunchroom and kitchen area. Schatz Electric was contacted and repaired the problem. Leaking Roof Update. Barrios said he visited with an architect from HKG that stated 10-15 years ago a pitched roof on the elementary wing was discussed and HKG had stated that the structure was already settling and they would not recommend any more weight on the roof. Barrios then provided the board with quotes from Weathercraft Company and Grote Roofing to repair or reroof the current roof. The board discussed the quotes and wanted some clarification on them. Barrios will check into that for the next meeting.

2016-17.87. Resignations. Motion by Brand, second by McCloud, to accept the resignation from Chad Spicer as Junior High Boy Basketball Coach and Derek Barrios as Assistant Track Coach after the 2016-17 school year. Unanimous.

2016-17.88. ASBSD Health Insurance Renewal Resolution. Motion by Heitmann, second by Weyand, to adopt the Associated School Boards Protective Trust – SD School District Benefits Fund Participation Agreement and Adoption and Renewal Motion effective July 1, 2017. Unanimous.

2016-17.89. SDHSAA Membership Resolution. Motion by McCloud, second by Brand, to authorize membership in the SD High School Activities Association for the 2017-2018 school year. Unanimous.

Superintendent’s Report – State Testing. Mr. Barrios informed the board that state testing has begun for our district as well as homeschool students. Barrios stated he has to manually enter testing answers for the colonies this year, but next year both Brentwood and Thunderbird colonies will have switched to computer testing and Blumengard colony will be the only paper/pencil testing location the district has.

Secondary Principal/AD Report. Co.-Curricular. Cassens told the board that he is exploring the feasibility of changing the current practice of requiring sports physicals once every 3 years to yearly or every 2 years. Early detection of possible health conditions is the reason for the proposed change. Cassens then showed the board the activity projections for the 2017-2018 school year. He said Cross Country will be added next year as a club sport for now, with a volunteer coach, and if enough interest, may be budgeted for the following year. Cassens then told the board with only 10 boys out of junior high football, some options are being discussed. He said himself and coaches Geditz and Mickelson will be meeting with the parents of next year’s 6^th grade students to explain how a 6-8^th grade program would work in Faulkton. Cassens told the board he would have information on SDHSAA voting topics next month. Academic. Mr. Cassens said Smarter Balance and DakStep testing will begin April 18^th for grades 7, 8 and 11. He said the registration process for next year for grades 8-11 is almost complete. There is a dual credit Q&A meeting on April 18^th for parents of sophomore and junior students. Cassens said he attended the SDASSP conference in Spearfish last week and will be attending the TIE conference in Rapid City with Mr. Barrios, Mrs. Schlechter, Mr. Demery, Mrs. Haberling, Mrs. Hayes and Ms. Bruemmer.

Open Forum. April Sorensen, representing the after school program, told the board the space provided for the program is greatly appreciated. Sorensen wondered about moving the cabinets purchased by the program. Barrios will talk with Janet Reed and get back to Sorensen.

2016-17.90. Executive Session-Personnel/Negotiations. Motion by Heitmann, second by Weyand, to go into executive session at 8:31 p.m. for the purpose of preparing for contract negotiations or negotiating with employees or employee representatives, as set forth in SDCL 1-25-2(4), and for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor, as set forth in SDCL 1-25-2(1). Out of executive session at 9:14 p.m.

2016-17.91. Library/Media/Computers/K-1 PE Teacher. Motion by Brand, second by McCloud, to offer a contract to Chase Casper as Library/Media/Computers/K-1 PE Instructor on a BA Step 0 and assign the following co-curricular assignments: JH BBB Coach, Assistant Track Coach and Webmaster (80%). Salary subject to the 2017-2018 Negotiated Master Contract. Unanimous.

2016-17.92. Head Volleyball Coach. Motion by Brand, second by Heitmann, to offer a work agreement to Amanda Barrios as Head Volleyball Coach for the 2017-2018 school year. Salary is subject to the 2017-18 Negotiated Master Contract. Unanimous.

2016-17.93. Certified Contracts. Motion by Brand, second by Weyand, to offer contracts to the following certified personnel for the 2017-2018 school year with salaries as per the 2016-2017 negotiated agreement, subject to change upon completion of 2017-2018 negotiations: Vanessa Bowman, Nicole Bruemmer, Chase Casper, Laura Cassens, Brice Cunningham, Lacey Currington, Kyle Erdahl, Melissa Geditz, Shayne Geditz, Kari Haberling, Alicia Hammond, Melissa Hayes, Dorie Kay Koska, Michele Latt, Kathleen Melius, Nichole Melius (79%), Danica Mickelson, Dylan Mickelson, Judy Montonye, Wanda Reid, Mary Schlechter, Chad Spicer, Mike Stahl, Shae Stephenson, Randy Tisher, Christopher Ulrich and Cecelia Woodring. Unanimous.

2016-17.94. Adjournment. Motion by McCloud, second by Heitmann, to adjourn at 9:18 p.m. All in favor, motion carried.

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Chairman, Kelly Aesoph Business Official, Lisa Raethz