June 2015 Board Minutes

Faulkton Area School District 24-4 Board of Education

Monday, June 8, 2015

6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Heather Bode at 6:00 p.m. in the office of the superintendent.

Roll call of members present were Kelly Aesoph, Heather Bode, Gary Bowar, Todd Brand and Grady Heitmann. Also present were Supt. Joel Price, Business Official Lisa Raethz, Sharon Tanner, and Jim Moritz.

2014-15.141. Agenda Approval. Motion by Aesoph, second by Bowar, to approve the proposed agenda. Unanimous.

2014-15.142. Minutes & Financial Approvals. Motion by Brand, second by Heitmann, to approve the minutes of the May 11, 2015 meeting and the May 12, 2015 and May 13, 2015 special meetings, the May 2015 Trust and Agency Fund and Imprest Fund Reports, the May 2015 Financial Statement, and payment of the presented bills for June 8, 2015. Unanimous.

May 2015 Imprest Fund: Miller School $100.00 Track meet fee, Homan Ace Hardware $26.74 Supplies, Dacotah Bank $100.00 postage funds, Mary Vetch $25.00 Equipment Reimb., Carol Schilder $16.00 Services, Kari Haberling $67.70 Supply Reimb., Groton School $35.00 Track meet fee, Clyde Baker $72.85 Lunch refund, Jim Beidler $74.80 Lunch Refund, Dacotah Bank $506.00 State Track meal funds;

June 8, 2015 Bill Payment: A&B Business $62.71 Equipment, Ace Refrigeration $275.40 Repairs, ACME Tools $501.81 Supplies, American Legion $300.00 Rental fee, Aussie Pouch Company $623.01 Supplies, Bantz, Gosch, Cremer & Peterson $247.50 Legal fees, Bauer’s Super Valu $754.95 Supplies/Repairs/Food, Brentwood Colony $590.05 Food Service Contract, Cardmember Services $605.99 Fees & Supplies, Carolina Biological 269.30, Cash-Wa Distributing $739.37 Food & Supplies, Century Business $895.07 Copier Services, City of Faulkton $226.74 Water/Sewer, Cole Papers $6,967.74 Supplies, Comfort Inn $1,279.90 State Track Rooms, Dacotah Bank $12.73 Supplies, Dakota Dust-Tex $104.40 Services, Dakota Security Systems $301.00 Supplies, Dean Foods $953.65 Milk, Delta Dental $3,078.22 Insurance, Earthgrains Baking Companies $241.98 Bread, Family Career Community Leaders of America $2,500.00 Nat. Registrations, FAMC $1,406.25 PT & OT, Faulkton Football $780.00 Board Compensation donation, Faulkton Hardware $23.46 Repairs, Faulkton School $2,584.09 Reimb. Imprest Fund & Board Compensation Donation, Fink Plumbing $267.65 Repairs, Follett School Solutions $2,168.26 Books, GE Capital $503.46 Copier Lease, Hauff Mid-American Sports $249.70 Supplies, Homan Ace Hardware $23.87 Supplies, House of Glass $368.08 Repairs, Janitor’s Closet $727.12 Supplies, Johnson Controls $2,454.43 Repairs, Jones School Supply $458.63 Supplies, K&D Busing $13,492.48 Busing Contract, KC Lumber $138.33 Supplies, Marc $135.99 Supplies, Matheson Tri-Gas $8.40 Services, McCrossan Boys Ranch $5,347.94 Residential/Tuitions fees, Menards $22.46 Supplies, Mid-Central Educational Coop. $3,473.60 Services, Miller School Dist. $1,848.40 Services, NCFE $152.11 Gas, Northwest Pipe Fittings $79.88 Supplies, Northwestern Energy $1,944.66 Electricity, Praxair Distribution $1,411.55 Supplies, Pro-Build $102.44 Supplies, Reuer Sanitation $585.00 Services, SchoolMate $186.00 Supplies, School Specialty $1,004.82 Supplies, SD School Benefit Fund $26,276.23 Insurance, SD Society for Technology in Education $30.00 Fees, SHI $3,421.80 Software, Technology & Innovations $600.00 Conf. Fees, Thunderbird Colony $985.66 Food Service Contract, Time Management Systems $42.04 Services, US Food Service $673.37, Food and Supplies, USI $840.99 Supplies, Venture Communications $208.32 Phone/Internet/Fax, VS Athletics $63.50, Ted Williams $2,967.25 Services, June 2015 Payroll: General Fund: $168,077.05 w/ benefits, Special Ed. $28,174.41 w/ benefits, Food Service $5,852.22 w/ benefits, Pre-K/Driver Ed.: $319.64 w/benefits.

Public Comment. Sharon Tanner, Dakota Rising Site Coordinator, was present to invite and inform the board members of Community Listening Sessions on June 25^th at 12:00 p.m., 5:00 p.m., and 7:00 p.m. Tanner stated they would like members from all community boards to be available at each session. This will provide patrons with the opportunity to meet with local elected officials and ask questions or give comments. Bode, Bowar and Brand volunteered.

Secondary Principal/AD Report. No report given. There will be policy changes at the next meeting.

Superintendents Report. Policy Changes. Mr. Price stated the policy committee will meet before the next meeting to discuss changes. The following topics would be discussed: Mileage reimbursement, retiree insurance option eliminated, Web designer job description, substitute teacher compensation and co-curricular extra pay increases. Architect Site Survey Contract. Mr. Price reviewed a list of areas the board should address in the architect contract regarding the site survey requirements and a timeline for the task. Price will contact the architect chosen to discuss the contract and then correspond with the school attorney. Blue Ribbon Task Force. Mr. Price suggested and invited all board members to attend the blue ribbon task force meeting on June 23^rd at 6:30 p.m. at the Ramkota in Aberdeen.

2014-15.143. Site Survey Architect. Motion by Heitmann, second by Brand, to select TSP/Wenck Contruction as the Architect firm to complete the site survey for Faulkton Area Schools. Unanimous. Mr. Price will send a letter to the other firms and contact TSP and the school attorney regarding a contract and timeline for the site survey.

2014-15.144. Food Service Management Company. Motion by Aesoph, second by Bowar, to approve the Food Service Management Company Agreement (including Attachments A, B, and C) with CBM Management Services effective July 1, 2015 to June 30, 2016. Unanimous.

2014-15.145. Lunch Prices. Motion by Brand, second by Bowar, to increase lunch prices as follows: K-6 $0.15 increase from $2.15 to $2.30/meal, Grades 7-12 $0.15 increase $2.40 to $2.55/meal, and Adults $0.15 increase from $3.00 to $3.15/meal. Breakfast prices will be discussed at the July meeting. Unanimous.

2014-15.146. Surplus Property. Motion by Bowar, second by Brand, to declare the following items as surplus property: Portable microphone (inventory #637), K-6 Treasures reading series, 3 Veggie Tales Videos, and the 2014-2015 Weeding Library book listing. The following registered voters of the district were chosen to appraise the surplus property: Kelly Aesoph, Grady Heitmann and Todd Brand. Total appraisal was $0.00 and the board’s intent is to dispose or give away all items. Unanimous.

2014-15.147. Health Insurance Renewal. Motion by Aesoph, second by Bowar, to adopt the ASBSD School District Benefits Fund Adoption and Renewal Motion and Participation Agreement effective July 1, 2015.

Unanimous.

2014-15.148. Mileage Reimbursement & Per diem rates. Motion by Aesoph, second by Heitmann, to table discussion on this topic until after the policy committee meets. Unanimous.

2014-15.149. SDHSAA Ballots. Motion by Brand, second by Aesoph, to vote the following ways on the SD High School Activities Association Runoff Election Ballot: Small School Group Board of Education Representative: Moe Ruesink; and East River At-Large Representative: David Planteen. Unanimous.

2014-15.150. Request to Waive Rental Fees. A letter requesting the rental fee be waived for the Faulk Co. Unit of the American Cancer Society for their Walk-Run event was presented to the board. There was discussion about adopting a policy allowing for a discounted rental fee for non-profit organizations. Motion by Heitmann, second by Bowar, to table discussion on this topic until after the policy committee meets. Unanimous.

Amended Contracts. 2014-15.151. Motion by Heitmann, second by Brand, to amend Melissa Hayes’ 2015-2016 contract by moving her from BA+30 Step 12 to MA Step 12 as per Master Contract. Total contract: $39,850. 2014-15.152. Motion by Bowar, second by Aesoph, to amend Melissa Geditz’s 2015-2016 contract by moving her from BA+30 Step 12 to MA Step 12 as per Master Contract. Total contract: $39,850. 2014-15.153. Motion by Brand, second by Aesoph, to amend Kari Haberling’s 2015-2016 contract by moving her from BA+30 Step 17 to MA Step 17 as per Master Contract. Total contract: $42,350. 2014-15.154. Motion by Aesoph, second by Heitmann, to amend Mike Stahl’s 2015-2016 contract by moving him from BA+15 Step 10 to BA+30 Step 10 as per Master Contract. Total contract: $36,850. 2014-2015.155. Motion by Brand, second by Aesoph, to amend Shae Stephenson’s 2015-2016 contract by moving her from BA+30 Step 3 to MA Step 3 as per Master Contract. Total contract: $38,191.52 (MA Step 3: $35,850; Assistant Track: $2,341.52). Unanimous on all motions.

Summer Extended Services. 2014-15.156. Motion by Brand, second by Heitmann, to approve hiring Shae Stephenson at $24.66/hour for June, and $27.63/hour for July and August for Extended School Services (approx. 80 hours). 2014-15.157. Motion by Aesoph, second by Bowar, to approve hiring Michele Latt at $18.00/per 15 minute unit for Extended School Services. 2014-15.158.Motion by Bowar, second by Aesoph, to approve hiring Wanda Reid at $27.13/hour for June, and $27.94/hour for July and August for Extended School Services (approx. 10 hours). 2014-15.159.Motion by Heitmann, second by Aesoph, to approve hiring Jenna Gruebele at $23.78/hour for Extended School Services (approx. 40 hours). Unanimous on all motions.

2014-15.160. Title Summer School. Motion by Aesoph, second by Brand, to hire Kari Haberling at an hourly rate of $32.64 and Melissa Geditz at an hourly rate of $30.71 for approximately 45-50 hours each as Title I teachers for the summer of 2015. Unanimous.

2014-15.161. End of Fiscal Year Meeting and July Regular Meeting. Motion by Heitmann, second by Aesoph, to set an end of fiscal year board meeting on June 30^th at 8 a.m. and the regular meeting for July on July 13^th at 8:00 a.m. for budget meeting and 8:30 a.m. for the regular meeting.

Jim Moritz then took the board picture for the yearbook.

2014-15.162. Executive Session/Personnel. Motion by Aesoph, second by Brand, to go into executive session at 7:33 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. As set forth in SDCL 1-25-2(2). Out of executive session at 7:48 p.m.

2014-15.163. Football Cheer Advisor. Motion by Aesoph, second by Bowar, to offer a work agreement to Michelle Brand for Football Cheer Advisor for the 2015-2016 school year in the amount of $736.80. All board members voted aye except Brand who abstained from the vote. Motion carried.

2014-15.164. Extended Leave of Absence. Motion was made by Heitmann, seconded by Brand, to approve an extended leave of absence until January 4, 2016 for Tiffany Ogle, after exhausting all leave except 48.75 hours of sick leave. Unanimous.

2014-15.165. Food Service/Sick Leave. Motion by Aesoph, second by Bowar, to compensate all qualified food service employees for any sick leave remaining, at said employee’s hourly rate. This will be compensated in June 2015. All board members voted aye except Heitmann who abstained from the vote. Motion carried.

2014-15.166. Adjournment. Motion by Brand, second by Heitmann, to adjourn at 7:55 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Heather Bode Business Official, Lisa Raethz