February Minutes

Faulkton Area School District 24-4 Board of Education

Monday, February 12, 2018

6:00 p.m.

The regular meeting of the Faulkton Area Schools 24-4 Board of Education was called to order by Chairman Ryan Nelson at 6:00 p.m. in the Faulkton School Lunchroom.

Roll call of members present were Kelly Aesoph, BJ Kalkman, Scott McCloud, Ryan Nelson and Jerry Weyand. Also present were Superintendent Derek Barrios, Business Official Lisa Hushka, staff members: Jeremy Demery, Mallory Fischer, Shayne & Melissa Geditz, Alicia Hammond, Michele Latt, Nikki Melius, Dylan & Danica Mickelson, Janet Reed, Mary Schlechter, Shae Stephenson, Randy Tisher and Cortney Warren, Val Ramsdell from the Faulk Co. Record, Dean Marske & Scott Sikkink from HKG Architects, and the following district patrons: Marion Bartholomew, Angie Borstad, Tim Bowar, Carrie Deiter, Sandy Deiter, Clinton Rice, Martha & Madison Holmberg, Bev King, Brent Koens, Abbi Quinn, Dawn Redden, Alice Sangster, Bill & Barb Schilder, Dave Speck, Tom Strasburg, Cheryl Tisher, and Jack Wilhelm. The pledge of allegiance was recited. Chairman Nelson asked the public to avoid visiting and talking during the meeting because it is disruptive to the board and others.

2017-18.94. Agenda Approval. Motion by Aesoph, second by Kalkman, to approve the proposed agenda with the following changes: Move agenda item 9.2 (Senior Trip Request) up to after right after the consensus agenda and move 8.1 (HKG Update) to after the senior trip request. Unanimous.

2017-18.95. Executive Session- Personnel. Motion by Weyand, second by McCloud, to go into executive session at 6:02 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. As set forth in SDCL 1-25-2(1). Out of executive session at 7:04 p.m.

2017-18.96. Superintendent’s Resignation. Motion by Aesoph, second by Kalkman, to accept the Derek Barrios’ resignation effective June 30, 2018 with a penalty of $2,500 for breaking his contract. Chairman Nelson called for a roll call vote. Those voting aye were Kalkman, McCloud, and Weyand. Voting nay were Aesoph and Nelson. Motion carried. Nelson thanked Barrios for the time he spent at our district and everything he has done. Barrios thanked the board, staff and community and said it was not an easy decision to make.

Acknowledgements. Mr. Barrios stated it is School Board Recognition Week February 19-23 and thanked the board for their time and dedication to the district. He presented the board with certificates. Barrios then acknowledged Nathan Vetch who received the award of KSFY Touchstone Energy Student of the Week. Barrios also recognized that it is National FCCLA week. Abbi Quinn, FCCLA State President, spoke about the importance of FCCLA and CTE in the educations of our students. Quinn thanked the board for providing these programs and asked for their continued support.

Conflict of Interest. No conflict of interest waivers were presented.

Open Forum Time. No comments were made.

2017-18.97. Minutes & Financial Approvals. Motion by Kalkman, second by McCloud, to approve the following consensus agenda: minutes of the January 8, 2018 meeting and January 29, 2018 special meeting, January 2018 Financial Statement, January 2018 Imprest Report, and January 2018 Trust and Agency Fund Report; and payment of the presented bills for February 12, 2018. Weyand asked what the Lust Automotive invoice was and Barrios stated the school car, driven by Craig Cassens, hit a jackrabbit. Hushka stated a claim was turned in and paid by insurance. Unanimous.

January 2018 Imprest Fund: Officials: Jay Kusler $120, Paul Rozell $170, Tim Steinwandt $120, Jeremy Mikkelson $205, Louis Young $120, Tom McGough $160, Eric Donat $120, Daren Lorenz $170, Kerry Wenbourne $120, Rod Kurtz $120, Jordon Moench $170, Andrew Wanner $120, Rob Lewis $155.

Fees/Reimbursements: Miller School $100, Faulkton School $109.97, Gettysburg School $100, Parkston School $125, Jamie Hustead $15.99.

Supplies: KC Lumber $30.66, Shae Stephenson $126.70, Mary Vetch $135.46, Nicole Cunningham $33, Faulkton Drug $24.91, WalMart $187.41, Menards $10.45, Aberdeen Awards $12.

Travel Fees/Reimbursements: Derek Barrios $163.08.

February 12, 2018 Bill Payment: Bauer’s Super Valu $173.09 Supplies, Brooklyn Publishers $191.50 Supplies, Cardmember Services $332.39 Supplies, Cash-Wa Distributing $32.47 Supplies, Century Business $911.58 Services, City of Faulkton $192.77 Water/Sewer, Days Inn $57 Travel, Delta Dental $2,817.98 Insurance, DustTex $258.60 Services, Faulk Co. Record $362.39 Supplies/Publishing, FAMC $1,012.50 Services, Faulkton School $3,044.63 Reimb. Imprest Fund, Flinn Scientific $166.95 Supplies, Follett School Solutions $885.00 Services, Hanson Construction $1,402.03 Services/Supplies, Corinne Hoisington $2,695.25 Services, Homan Ace Hardware $295.97 Supplies & Repairs, Homan Welding $100.50 Supplies, JW Pepper $41.49 Supplies, Johnson Controls $5,098.74 Repairs, K&D Busing $25,417.09 Bus Contract, Kohlman Bierschbach & Anderson $4,030 Services, Lust Automotive $1,059.64 Repairs, Marc $341.27 Supplies, McCrossan Boys Ranch $5,287.34 Tuition & Residential Services, Menards $93.95 Supplies, NCFE $337.48 Gas, Northern Plains $9,591.18 Propane, Northwestern Energy $2,917.37 Electricity, Plank Road Publishing $59.60 Supplies, Quill $570.92 Supplies, Ramkota Hotel $249.98 Travel, Reliastar Life $23.40 Insurance, Reuer Sanitation $585.00 Services, Riverside Technologies $656 Supplies, Seton Identification Products $582.80 Supplies, Taylor Music $371.90 Repairs, Tennant Electric $1,148.23 Repairs, Thrive Nutrition $12,769.59 Food Service Contract, Time Management Systems $43 Services, Toennies Plumbing $96.94 Repairs, Training Room $251.09 Supplies, Venture Communications $470.78 Phone/Fax/Internet, Wells Fargo $938.72 Copier Lease, Wells Fargo Securities $64,867.03 HVAC Debt Service, Ted Williams $1,725 Services, Jill Wittmeier $114.24 Mileage Reimb., Wordware $1,236 Software, Wellmark $27,811 Health Insurance; February 2018 Payroll: General Fund: $169,878.83 w/ benefits, Special Ed. $25,533.31 w/ benefits, Food Service $2,549.27 w/ benefits, Pre-K & Driver’s Ed. $3,830.92 w/ benefits.

2017-18.98. Senior Trip Request. Madison Holmberg (representing the Class of 2018) was in attendance to present the board with the itinerary and budget for their senior trip and requested two exempt/excused days of absence. Students will be traveling to Orlando, Florida March 13-19. Chaperones are Karra Martinmaas and Cecilia Woodring. Motion was made by Weyand, seconded by McCloud, to approve the senior class trip providing them with March 13^th and 19^th as exempt/excused days of absence. Unanimous.

HKG Update/Project Discussion. Dean Marske and Scott Sikkink, representing HKG Architects, presented facility options to the board. The 1^st option was a temporary fix for the elementary for $155,000. This solution addresses the leaking roof and ADA issues with the restrooms. Marske stated this option is a temporary 5-year fix. The 2^nd option was a 30-year fix for the elementary for $1,658,880. This solution extends the building’s useful life and addresses most deficient items. The 3^rd option was a newly constructed elementary for $1,855,550. This solution, if implemented, requires master planning showing a tentative location. HKG provided a sample drawing that portrayed the square footage the district would need. HKG also provided the following estimates: Newly constructed high school $2,932,435, and newly constructed commons area/entrance $784,500. The board planned a public meeting for Monday, February 19^th at 6 p.m. in the Faulkton Community Center. HKG will be in attendance to present the options to the public and answer any questions they may have. Hushka provided the board with projected levy amounts for a $1 million Capital Outlay funded remodel and a $6 million General Obligation Bond funded new facility. These figures, along with the HKG options, are on hand at the school and on the school website if anyone wants to see them.

School Board Policy Changes. Barrios informed the board that our school board policies need to be updated. He told the board he will be emailing the board with these policies so the first reading can be held at the March meeting and second reading at the April meeting.

EMC Property/Liability Insurance Dividend. Bev King, King Insurance Agent, presented the board with a dividend check from EMC Insurance.

Fiscal Year 2017 Audit. Hushka told the board that the fiscal year 2017 audit has been approved by the Department of Legislative Audit and copies of the report are available if anyone wants to look at it.

Consulting Proposal. Hushka provided the board with a consulting proposal from Dakota Education Consulting (DEC) to assist the district in the search for a new superintendent. The board directed Hushka to obtain a quote and proposal from ASBSD also and the board will decide at a special meeting on February 19, 2018, following the public meeting.

2017-18.99. School Calendar. Mr. Barrios presented the board with the 2018-2019 school calendar. Barrios stated this calendar has minor changes from last year. Barrios stated those changes and read this calendar for a first reading. Motion was made by Kalkman, seconded by Aesoph, to have the second reading and adoption at the March meeting.

Superintendent’s Report. Barrios stated he didn’t have anything more.

Secondary Principal’s Report. Barrios said Cassens provided the board via email with some survey results and if they had any questions they should contact him. Barrios also stated there was a 54% turnout for parent/teacher conferences (Grades 7-12) which was similar to last year.

Open Forum. No comments were made.

2017-18.100. Executive Session- Personnel. Motion by Aesoph, second by Kalkman, to go into executive session at 8:20 p.m. for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term "employee" does not include any independent contractor. As set forth in SDCL 1-25-2(1). Out of executive session at 9:08 p.m.

2017-18.101. Tisher Retirement. Motion by Aesoph, second by McCloud, to accept the resignation, due to retirement, from Randy Tisher at the completion of the 2017-2018 school year and approve the request to receive retirement benefits from the Faulkton Area Schools District 24-4, effective July 1, 2018. Unanimous. The board will formally thank Tisher at the next meeting. The board directed Mr. Barrios to advertise the position.

2017-18.102. Montonye Resignation. Motion by Kalkman, second by Weyand, to accept the resignation, due to retirement, from Judy Montonye at the completion of the 2017-2018 school year. Unanimous. The board will formally thank Montonye at the next meeting. The board directed Barrios to advertise for the position.

2017-18.103. Administrative Contracts. Motion by McCloud, second by Aesoph, to offer 1-year contracts to the following administration for the 2018-2019 school year with salaries to be negotiated: Craig Cassens (High School Principal) and Lisa Hushka (Business Official/Food Service Director). Unanimous.

2017-18.104. Adjournment. Motion by Aesoph, second by Kalkman, to adjourn at 9:10 p.m. All in favor, motion carried.

_______________________________________ _________________________________________

Board Chairman, Ryan Nelson Business Official, Lisa Hushka