Assessment Unit

The Assessment Unit (AU) is tasked with the development and administration of placement and exit tests in English, Math, and IT, as well as mid-semester and final exams of all CPS courses. The unit coordinates closely with the Deputy Director for Academic Programs (DDAP) and Heads of Departments on all testing-related issues. 

Composition: 

The AU is comprised of the Head of the Unit, Test Developers, a Test Administration Coordinator, and a Records Officer. The DDAP oversees the activities of the unit. 

Responsibilities of the AU Head: 

• Oversee the work of all members of the unit. 

• Liaise with Heads of Departments on testing matters. 

• Advise on CPS testing policy in consultation with the DD for Academic Programs and Heads of Departments. 

•  Plan and manage CPS testing functions in relation to the needs analyses and curriculum design. 

• Liaise with the Central Curriculum Committee to ensure that tests and examinations are based on the objectives of the current curricula. 

• Supervise and manage the CPS Placement, Exit, and Mid-semester and Final tests in all subjects. 

• Supervise and manage assessment procedures for the CPS courses. 

• Generate all test administration related documents. 

• Run final checks on all tests and AU documents before printing (or online testing). 

• Oversee the preparation of Assessment Reports on students’ performance. 

• Lead and supervise testing projects and other professional development work. 

• Organize and chair workshops, seminars, conferences on testing. 

• Liaise with the Deputy Director for Academic Programs on interviewing and selecting AU members. 

• Manage the database of CPS test banks and testing materials. 

• Prepare the CPS exam timetables and staff allocation for invigilating and marking of exams. 

• Supervise the work of the Testing Records Coordinator. 

• Liaise with the Print Shop, CET, and CIS to ensure smooth functioning of the CPS tests. 

• Liaise with the Community Services CPS Officer on administering Continuing Education Placement Tests (CEPTs). 

• Supervise printing and secure storing of CPS tests and test-related materials. 

• Determine CPS testing policy in consultation with HoDs, DDs, and, if required, CLs. 

• Plan and manage CPS testing functions in relation to the needs analyses and curriculum design. 

• Arrange for standardization/moderation sessions and procedures. 

• Participate in benchmarking studies and meetings with other higher education institutes organized by the Quality Management Unit that involve sharing best practices testing.  

• Conduct benchmarking studies for the CPS Exit tests when required.  

• Teach for up to 6 hours per week. 

Responsibilities of AU Members: 

• Work on test development and administration under strictly secured working conditions (i.e. in a specially designated secure offices). 

• Supervise and manage assessment procedures for the CPS courses. 

• Manage the CPS test bank and testing materials for respective courses. 

• Ensure the reliability (consistency and fairness) and validity (assessing the intended skills) of continuous assessment across all CPS courses. 

• Write and pilot CPS test materials. 

• Arrange and run standardization/moderation sessions/procedures. 

• Conduct workshops, presentations or special projects as requested by the DD for Programs and the AU Head. 

• Invigilate, monitor and oversee tests as required. 

• Help determine CPS testing policy in cooperation with HODs, CCC*, CLs, and AU Head. 

• Liaise with the CLs and AU Head concerning course and student data when necessary. 

• Manage and update Placement and Exit test banks. 

• Plan and manage CPS testing functions in relation to the needs analyses and curriculum design. 

• Update CCC, CLs and HODs on testing matters as needed in program meetings. 

• Liaise with the Curriculum Committee Chair on matters related to the curriculum, teaching materials and testing. 

Responsibilities of Academic Records Officer: 

• Collect and organize CPS test scores in a database. 

• Maintain appropriate test databases for the records of the CPS. 

• Generate placement and exit tests’ results and result reports. 

• Attend all exam board meetings 

• Liaise with the Department of Student Advising and Registration on SIS reports as required. 

• Retrieve data for research purposes as requested upon approval by CPS senior administration. 

• Provide statistics and reports related to admissions, students’ records, and test results as requested by the Director and Deputy Directors. 

• Manage databases for students’ records. 

• Follow up on student appeals and update the spreadsheet if required. 

• Carry out any other relevant work assigned by the deputy director in charge pertinent to academic records.