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To ensure transparency and consistency in handling student absences, we have outlined the acceptable types of excuses and the necessary documentation required for each. This list is intended to help both students and staff understand the expectations and processes for excused absences.
Sickness and Hospitalization:
Document: Sick leave note, signed and stamped by the doctor and hospital. For private hospitals, an additional stamp from the nearest governmental hospital is required.
Duration: Number of excused days depends on the doctor's approval.
Hospital Appointment:
Document: Attendance report from the doctor.
Duration: Excused for the appointment time plus one or two hours before and after.
Job Appointment:
Document: Attendance report from the employer.
Duration: Excused for the appointment time plus one or two hours before and after.
Official Participations:
Document: Letter of participation signed and stamped by the Deanship of Student Affairs.
Duration: Excused for the number of days approved.
Patient Attendance:
Document: Letter from the hospital for close relatives (parents, siblings, spouse, children, grandparents).
Duration: Excused for the number of days approved by the hospital.
Marriage:
Document: Certificate of marriage or letter from Sheikh signed and stamped by Wali.
Duration: One day excused.
Death in the Family:
Document: Certificate of death or letter from Sheikh signed and stamped by Wali.
Duration: Three days excused for close relatives (parents, siblings, spouse, children, grandparents).
Flight Cancellation/Delay:
Document: Confirmation letter from the airline company.
Duration: One day excused.
Minor Car Accident:
Document: Car accident report from the nearest police station.
Duration: One day excused.
Permanent Health/Psychological Problems:
Document: Valid medical report signed and stamped by the doctor and hospital. For private hospitals, an additional stamp from the nearest governmental hospital is required.
Duration: Excused for a reasonable period to not negatively affect studies.
Hajj:
Document: Proof of undertaking Hajj.
Duration: Up to two weeks excused with approval based on attendance history and academic progress.
Umrah:
Document: Proof of undertaking Umrah.
Duration: Up to one week excused with approval based on attendance history and academic progress.
Driving Test:
Document: Proof of attending the driving test.
Duration: One day excused with teacher and Course Leader’s approval.
Baby Delivery:
Document: Certificate of birth.
Duration: To be decided by the Legal Affairs department.
Traveling Abroad:
Document: Depends on the case; must be verified by the Omani Embassy in the relevant country.
Duration: CPS Director’s consent required.
Important Notes:
Students must submit documents for excuses 1, 2, 3, 5, 9, 11, 12, 13, and 14 within three days after resuming studies.
For documents in Arabic, consult the CPS Student Affairs Coordinator.
This list is not exhaustive; new excuses should be referred to the CPS Student Affairs Coordinator for consideration.
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