NEPN/NSBA Code:  JRA

STUDENT EDUCATION RECORDS AND INFORMATION 

Lewiston Public Schools shall comply with the Family Educational Rights and Privacy Act (“FERPA”) and all other federal and state laws and regulations concerning confidentiality and maintenance of student records and information. 

Directory Information 

Lewiston Public Schools designates the following student information as directory information: name, participation, and grade level of students in recognized activities and sports, height, and weight of student-athletes, dates of attendance in the school district, honors and awards received, and photographs and videos relating to school attendance and participation in school activities (except photographs and videos on the Internet). Lewiston Public Schools may disclose directory information if it has provided notice to parents (and eligible students over 18) and has not received timely written notice refusing permission to designate such information as directory information. 

Military Recruiters/Higher Education Access to Information 

Under federal law, military recruiters and institutions of higher education are entitled to receive the names, addresses, and telephone numbers of secondary students, and Lewiston Public Schools must comply with any such request, provided that parents have been notified of their right to request that this information not be released without their prior written consent. 

Information on the Internet 

Under Maine law, Lewiston Public Schools shall not publish on the Internet any information that identifies a student, including but not limited to the student’s full name, photograph, personal biography, email address, home address, date of birth, social security number and parents’ names, without written parental consent. 

Transfer of Student Records 

As required by Maine law, Lewiston Public Schools sends student education records to a school unit to which a student applies for transfer, including disciplinary records, attendance records, special education records, and health records (except for confidential health records for which consent for dissemination has not been obtained). 

Designation of Law Enforcement Unit 

The School Committee hereby designates its School Resource Officer(s) as the Lewiston Public Schools’ law enforcement unit for the purpose of disclosure of student education records under FERPA. 

Health or Safety Emergencies

As permitted by FERPA, the school district may disclose personally identifiable information from a student’s educational record to appropriate parties, including parents of an eligible student, if taking into account the totality of the circumstances, it determines that there is an articulable and significant threat to the health or safety of the student or other individuals and that knowledge of the information is necessary to protect the health or safety of the other student or individuals. In the event of disclosure, the school district will record the articulable and significant threat that formed the basis for the disclosure and the parties to whom the school district has disclosed and maintain such record with the student’s educational record.

Administrative Procedures and Notices 

The Superintendent is responsible for developing and implementing any administrative procedures and parent notices necessary to comply with the applicable laws and regulations concerning student education records and information. Notices shall be distributed annually to parents and eligible students concerning their rights under these laws and regulations. A copy of this policy shall be posted in each school. 

Legal Reference: 20 U.S.C. § 1232g; 34 C.F.R. Part 99 

20 U.S.C. § 7908 

20-A M.R.S.A. §§ 6001, 6001-B 

Maine Department of Education Rules, Chapters 101 and 125 

Cross Reference: JRA-R – Education Records and Information Administrative Procedure 

RA E1 – Annual Notice of Student Education Records and Information Rights 

JRA-E2 Consent/Denial of Consent to Release Student Information for student Directory 

JRA-E3 Consent/Denial of Consent to Release Student Information for 

Military and Institutions of Higher Learning and Directory Information 

JRA-E4 Consent/Denial of Consent to release Student Information for Longitudinal Data Studies 

ILD – Student Surveys and Marketing Information 

11/18/02 

Revised: January 26, 2004 

Revised: July 28, 2008 

Revised: September 13, 2009 

Revised: August 23, 2010 

Reviewed: September 24, 2012

Revised: July 15, 2024