NEPN/NSBA Code: BCB

SCHOOL COMMITTEE MEMBER CONFLICT OF INTEREST

School Committee service is a matter of public trust.  In making decisions that affect Lewiston Public Schools, School Committee members have the duty to act in the interest of the common good and for the benefit of the people they represent.

A conflict of interest may arise when there is an incompatibility between a School Committee member’s personal interest and his/her responsibilities as an elected official in a matter proposed or pending before the School Committee.  School Committee members have a legal and ethical responsibility to avoid not only conflict of interest but the appearance of a conflict of interest as well.

Financial Interest

A Board member has a financial interest in a question or contract under consideration when they or a member of their immediate family may derive some financial or other material benefit or loss as a result of the Board action.   The vote of the Board is voidable if a Board member has a financial interest and votes on that question or is involved in the discussion, negotiation, or award of a contract or other action in which they have a financial interest.

In order to prevent the vote on a question or contract from being voidable, a Board member who has a financial interest must:

A.  Make full disclosure of their interest before any action is taken; and 

B.  Abstain from voting, from the negotiation or award of the contract, and from otherwise attempting to influence the decision.

The Secretary of the Board shall record in the minutes of the meeting the member’s disclosure and abstention from taking part in the decision in which they have an interest.

It is not the intent of this policy to prevent a Board member from voting or the school unit from contracting with a business because a Board member is an employee of that business or has another, indirect interest but is designed to prevent the placing of Board members in a position where their interest in the schools and their interest in their places of employment may conflict and to avoid appearances of conflict of interest.

Code of Conduct for Federally Funded Project

When a Board member participates in the selection, award, or administration of a contract that is supported by a federal award, the Board member shall also comply with the Board’s policy DJH – Purchasing and Contracting: Procurement Staff Code of Conduct.

Appearance of Conflict of Interest

A Board member should do nothing to give the impression that their position or vote on an issue is influenced by anything other than a fair consideration of all sides of a question.  

Board members shall attempt to avoid the appearance of a conflict of interest by disclosure and/or by abstention.

Appointment to Office and Other Employment

A Board member may not, during the time the member serves on the Board and for one year after the member ceases to serve on the Board, be appointed to any civil office of profit or employment position which has been created or the compensation of which has been increased by the action of the Board during the time c the member served on the Board.

Employment

A member of the Board or spouse of a member may not be an employee in a public school within the jurisdiction of the Board to which the member is elected or in a contract high school or academy located within a supervisory union in which the member is a representative on the union committee.

Board Members as Volunteers

A member of the Board, or spouse of a member, may not serve as a volunteer when that volunteer has primary responsibility for a curricular, co-curricular, or extracurricular program or activity and reports directly to the Superintendent, principal, athletic director, or other school administrators in a public school within the jurisdiction of the Board to which the member is elected, or in a contract high school or academy located within a supervisory union in which the member is a representative on the School Committee.

Volunteer activities of a member of the Board or member’s spouse other than in roles that are prohibited by this section may be prescribed by policies developed and approved by the School Committee.

Volunteer activities of a member of the Board or member’s spouse other than in roles that are prohibited by this section may be prescribed by policies developed and approved by the School Committee.

Definitions

For the purposes of this policy, the following statutory definitions apply:

A.  “Employee” means a person who receives monetary payment or benefits, no matter the amount paid or hours worked, for personal services performed for a school administrative unit.

B.  "Stipend employee” means a person who receives limited monetary payment of benefits, through a series of payments or in a lump sum, for personal services performed in an advisory, mentoring or coaching capacity for a school administrative unit.

C.  “Volunteer” means a person who performs personal services for a school administrative unit  without monetary payments or benefits of any kind or amount.

A School Committee member shall not have any direct or indirect pecuniary interest (as defined by law) in a contract with the school unit, nor shall he/she furnish directly any labor, equipment, or supplies to the unit.

Legal Reference:   20-A MRSA§ 1002 et seq., § 1051

17 MRSA § 3104

30-A MRSA §§ 2251, 2604 et seq.

Cross Reference:     BCA – Board Member Code of Ethics

BCC – Nepotism

DJH – Purchasing and Contracting: Procurement Staff    Code of Conduct

Adopted: June 7, 2000

Reviewed: September 12, 2011

Reviewed: November 3, 2014

Reviewed: August 22, 2016

Revised:            April 25, 2022