NEPN/NSBA Code:  DKC 

EXPENSE AUTHORIZATION AND REIMBURSEMENT 

The School Committee recognizes that some School District business expenses involve initial payment by the school system employee and that such expenses may qualify for reimbursement. This policy promotes financial accountability by requiring prior authorization of expenditures, including but not limited to travel expenses, and establishing procedures for the reimbursement of expenses. All employee activities to be reimbursed must be approved by the employee’s supervising administrator prior to the employee’s incurring the expense. All requests for reimbursement must be itemized on an official Lewiston Public Schools form.  District employees and School Committee members who incur expenses for activities that have not been approved in advance as required by this policy will be personally accountable for such expenses. The Superintendent/designee will be responsible for developing a schedule of reimbursement rates for District business expenses, including those expenses requiring advance approval and specific rates of reimbursement.  The Superintendent/designee shall also develop procedures to address methods and times for submission of requests for reimbursement.

 Adopted:    June 30, 2025