NEPN/NSBA Code: ECAD-R

SECURITY CAMERA SYSTEM ADMINISTRATIVE PROCEDURE

A. Security Camera Placement

1. Security cameras may be placed outside and inside school facilities and school buses as described in Policy ECAD and as approved by the Superintendent. The Superintendent shall consult with building administrators and others as appropriate before approving the placement of security cameras.

2. The use of security cameras or other video devices may also be approved in particular locations by the Superintendent on a short‐term basis in connection with investigations of possible misconduct and/or illegal activity.

3. Security cameras shall not be placed in bathrooms, locker rooms, private offices, or other locations where the Superintendent determines that users have a reasonable expectation of privacy, except as otherwise permitted by law.

B. Viewing/Monitoring of Live Images from Security Cameras

1. In order to maintain building security, a monitor will be placed to enable office staff to observe points of access to the building.

2. The Superintendent, building administrators, and others designated by the Superintendent may monitor security camera images on a periodic or random basis for school‐related purposes.

3. In situations when the school district’s Comprehensive Emergency Management Plan is implemented and/or there is an immediate security risk, law enforcement officials may view live feeds from school security cameras at the school or on their own monitors at other locations.

C. Viewing Security Camera Recordings

1. The Superintendent, building administrators, and others designated by the Superintendent may review security camera recordings for school‐related purposes. Other school employees may be authorized by the Superintendent or a building administrator to view recordings if there is a legitimate educational or operational reason to do so.

2. Any security camera recording used for student disciplinary purposes will only be disclosed as authorized by the Family Educational Rights and Privacy Act (FERPA) and School Committee policies.

3. The parents/guardians of a student or an eligible student under FERPA may request to view portions of a security camera recording used as a basis for disciplinary action against that student. Viewing of the security camera recording shall be conducted in the presence of a building administrator and in a manner that does not violate the confidentiality rights of other students.

4. Law enforcement personnel may review security camera recordings, when available, to investigate possible criminal conduct.

D. Storage and Security of Security Camera Recordings

1. All security camera recordings will be stored in a secure location to ensure confidentiality when available.

2. Security camera recordings will be retained for no more than 30 calendar days, except in cases where there is a request for recordings from law enforcement or a court, or when recordings are needed for an investigation or disciplinary matter. In such circumstances, the recording will be maintained until no longer required to resolve the matter when available.

Adopted: August 26, 2024