NEPN/NSBA Code:  GBJAA

CONFIDENTIALITY IN THE HIRING PROCESS

Maine State Law strictly requires that all information relating to applications for employment remain confidential. This applies to school committee members, administrators, and secretarial staff by virtue of their positions. It also applies to other staff and members of the public whenever they are involved in a screening and/or interviewing committee assisting in the selection process. 

Therefore, the following three components shall be included in procedures used to fill all positions: 

A.  Potential candidates shall be notified on the application form that the materials submitted may be disclosed to a screening and/or interview committee which may include board members, administrators, staff and members of the community. An individual must sign the consent form in order to be considered an applicant. 

B.  Any screening and/or interviewing committee is to receive a thorough orientation on the strict responsibility to maintain confidentiality pursuant to State Law. 

C.  Each individual, prior to serving as a screening and/or interviewing committee member, shall sign a standard form (GBJAA-E) acknowledging that he/she understands and intends to honor the strict requirements to maintain confidentiality regarding applicant information. Such forms shall be retained on file at the Central Office. 

Legal Reference: 20-A MRSA Sec. 6101.2B 

Adopted: May 21, 2001 

Reviewed: August 20, 2012 

Reviewed: September 11, 2017 

Reviewed: April 3, 2023