NEPN/NSBA Code: BEDB

AGENDA 

Agenda Preparation and Dissemination

The Superintendent, in consultation with the Chairperson, shall prepare an agenda for each meeting. Agendas and supporting information will be distributed to each School Committee member no later than the Friday prior to the regular Monday meeting.

Copies of the agenda will be available at the Superintendent’s Office, on the Lewiston Public School’s website, and will be emailed to the press and school-affiliated organizations at the same time it is sent to School Committee members. Other interested parties may have regular agendas sent to them upon written request and payment of printing and mailing costs. 

In the case of an emergency meeting, a notice of the agenda will be given as early as practicable and will be provided to the media at the same time and in the same manner that it is given to Committee members.

Requests for Agenda Items

Committee members, school unit staff, groups or organizations, and members of the public may submit written requests to the Committee through the Chair or the Superintendent for items to be placed on the agenda.  To be considered for placement on the agenda, an item must be within the scope of the Committee’s duties, timely, and appropriate for consideration under all applicable laws and Committee policies.  The request must be received a minimum of seven days prior to the meeting at which the group or individual wishes the item to be addressed by the Committee in order for it to be considered for the agenda of that meeting.  The Chair and Superintendent shall make the final decision regarding the placement of items on the agenda.

Dissemination of Supporting Materials

As an accompaniment to the agenda, the Superintendent will provide to the Committee such background materials and data that in their judgment are necessary for the Committee to give informed consideration to agenda items.  The Superintendent will also provide to the Committee the draft minutes of Committee meetings that will be presented for approval.

Documents containing information that is exempt from disclosure under the Freedom of Access Act or other laws shall be marked “confidential.”  Such information shall not be disclosed by Committee members or the Superintendent or provided to the media or the public.  Requests for disclosure of materials received by Committee members should be referred to the Superintendent.

Additions and Adjustments to the Agenda

After the meeting has been called to order, the Superintendent or Committee Chair may recommend additions and/or adjustments to the agenda of a regular meeting or, unless otherwise prohibited by Committee policy, to the agenda of a special meeting.  

In order to facilitate its business or to accommodate groups in attendance, the Committee may adjust the agenda by changing the order of business.  Such adjustments shall require the consent of the Committee by majority vote.

Cross Reference: BE – School Committee Meetings

BEDH—Public Participation at Board Meetings

Adopted: June 7, 2000

Reviewed: September 12, 2011

Reviewed: November 3, 2014

Reviewed: August 22, 2016

Revised: June 6, 2022