NEPN/NSBA Code:  DD

GRANTS 

The School Committee encourages the Superintendent/designees to pursue federal, state, foundation, corporate, and other grants for the support of the schools and the enhancement of educational opportunities. The Superintendent is expected to be alert to potential sources of grant funding and to make recommendations for School Committee action. All grant applications or proposals must be approved by the School Committee prior to submission to the funding agency. 

It is the policy of the School Committee to comply with all Federal and State requirements that may be a condition of receipt of grant funds. 

When a grant application or proposal is presented to the School Committee for its approval, the Superintendent/designee will advise the School Committee as to whether additional staff will be needed to support the implementation of the grant and to maintain records that may be required by the granting entity; the availability of resources if matching funds are required; whether additional resources will be needed for continuation of the program when the grant expires;  and measures that will be used to evaluate whether the objectives of the grant are being achieved. 

Grant applications and proposals that apply to individual schools must be submitted to the building principal, who will make a recommendation to the Superintendent. The Superintendent may present the grant application or proposal to the School Committee for its approval. 

All grant funds received will be deposited into District accounts. Applicable Federal and State regulations, School Committee policies and school district administrative procedures regarding purchasing, contracting, expenditures, and accounting will be followed in the administration and monitoring of grant funds. Staff positions created through grant funding will be filled pursuant to School Committee policy. 

The Superintendent/designee may establish additional procedures for grant applicants, coordination of grant proposals, and for oversight and administration of grants received. 

The Superintendent/designee will keep accurate records of all grant expenditures and will report annually on all grants received. 

Teacher Classroom Grants (“mini-grants”) 

Individual teachers may investigate eligibility requirements for foundation, corporate, and other grants that will benefit a single classroom. The building principal or director is authorized to approve applications/proposals for such “mini-grants” as long as they do not exceed $25,000, require matching or non-budgeted funds, or impose a continuing obligation. 

All mini-grants/classroom grant funds will be deposited into District accounts. 

Awards of mini-grants/classroom grants will be reported to the building principal, who will inform the Superintendent. The Superintendent will report such awards to the School Committee. 

Adopted: November 5, 2020 

Reviewed: October 21, 2024