NEPN/NSBA Code:  GBJC

RETENTION OF APPLICATION MATERIALS 

State and federal law permit submission of a complaint to the Maine Human Rights Commission and/or the U.S. Office of Civil Rights within six months of an alleged act of unlawful employment discrimination. In addition, state regulations require applications for employment to be retained for a period of two years. 

As a precautionary measure, all materials accumulated in the process of filling instructional and support staff positions shall be retained for at least three years. Such materials include applications, accompanying materials, references, notes made in checking references, all screening and interviewing rating sheets, and other pertinent information as well. Documentation of the recruiting and selection process shall also be retained. 

All materials accumulated in filling positions (positions requiring Maine Department of Education administrator certification) shall be retained for at least three years. 

Legal Reference: 5 MRSA § 4551 et seq. (Maine Human Rights Act) 

20-A MRSA §1001(13)

Chapter 10, Rules for Disposition of Local Government Records (Maine State Archives)

Equal Employment Opportunities Act of 1972 (P.L. 92-261) 

Amending Title VII of the Civil Rights Act of 1964 

(42 U.S.C. § 2000(e) et seq.) 

Cross Reference: GCF - Professional Staff Hiring

GCFB - Recruitment and Hiring of Administrative Staff 

GBJ - Personnel Records and Files

Adopted: June 7, 2000 

Reviewed: August 20, 2012 

Revised: September 11, 2017

Revised: August 14, 2023