NEPN/NSBA Code: BEDG

MINUTES

The Superintendent, in the role as School Committee Secretary, shall prepare and maintain accurate minutes of all meetings of the School Committee.

The minutes shall reflect the type of meeting (regular, special, or emergency), the date, time, and place of the meeting, and the names of the members present, those absent with excuse (if any), and those absent without excuse (if any).

The minutes shall include, at a minimum: the wording of motions and resolutions; the name of the School Committee member making the motion; the name of the School Committee member seconding the motion (if a second is required); the action taken; and the vote.

When a School Committee member abstains from voting because of a conflict of interest as defined by law, their abstention and reason for doing so shall be recorded in the minutes.

Draft (unapproved) minutes of meetings will be distributed to all School Committee members prior to the meeting at which they are to be presented for approval. Draft (unapproved) minutes will be made available to the media upon request and may be inspected and copied by members of the public at the Office of the Superintendent. Draft (unapproved) minutes shall be stamped ―draft to indicate their status.

School Committee meeting minutes shall be generally acted upon by the School Committee at its next regular meeting or as soon as practical. The School Committee’s action on the minutes will be reflected in the minutes of the meeting at which they are approved.

Approved minutes shall be permanently filed in the Office of the Superintendent, where they shall be available to the public for inspection and copying during normal business hours. Additionally, approved School Committee minutes will be posted on the Lewiston Public Schools’ website.

Legal Reference:   1 MRSA §§402(3), 408

20-A MRSA §§1004, 1055

30-A MRSA §2605

Adopted: June 7, 2000

Reviewed: September 12, 2011

Revised: February 13, 2012

Reviewed: November 3, 2014

Reviewed: August 22, 2016

Reviewed: April 4, 2022