Dropping a Class and High School Credit

EARLIEST DEPARTURE DATE FOR CREDIT

Each school year, the Department of Defense Education Activity (DoDEA) establishes acceleration periods which are “the earliest departure dates for credit.” The date coincides with 20 school days prior to the end of the first semester and the end of the second semester. THIS DATE IS NON-NEGOTIABLE. School personnel and administrators do not have the authority to waive this date. The acceleration date for credit does not apply to students who leave on family vacations prior to the last day of school. The expectation for all students is that they attend school up to the last day. The acceleration date is established in order to justify the granting of credit to students who PCS on or after this date.

ACCELERATED WITHDRAWAL (for High School Credit-PCS orders required)

PCS/Withdrawal on or after the Early Departure Date

DoDEA Pacific Guidance for ACCELERATED WITHDRAWAL

The provision for permitting the early withdrawal of students with full Carnegie credit was based on careful consideration of the unique circumstances found in the DoDEA system. Students are entitled to request acceleration work assignments, if the family is REQUIRED TO MOVE during any part of the period of 20 school days prior to the end of the semester or school year. However, this provision is NOT extended for the convenience of family travel, visits, or other discretionary reasons.

If the student is taking a class for high school credit (such as higher level math or foreign language) that class must be accelerated. A request for the acceleration work must be made at least one month prior to the date of withdrawal. This is necessary so that assignments may be prepared by the teachers and completed by the student in an accelerated program. ALL WORK MUST BE COMPLETED to the satisfaction of each teacher involved. It is the individual student’s responsibility to meet this requirement. Students who do not complete requirements can be transferred with “grade-to-date” rather than a final grade to a receiving school for completion of the courses and receipt of credit if applicable.

SPONSOR IS RESPONSIBLE FOR:

1. Apply to the registrar for permission to accelerate their dependent’s courses and receive full credit for the semester’s work AT LEAST ONE MONTH PRIOR to the date of withdrawal.
2. Sponsors must present PCS ORDERS verifying the need for the early departure grades/credits.
3. Complete and sign a REQUEST FOR ACCELERATED SCHOOL PROGRAM
4. If the documents cannot be provided in a timely manner, only “grade-to-date” will be recorded on the student records rather than a final grade.

STUDENT IS RESPONSIBLE FOR:

1. Students must report to the registration office AT LEAST THREE DAYS before his/her last day of school to pick up a “STUDENT CLEARANCE FORM.”
2. Students will then make an appointment with their respective counselor to discuss grades and status toward earning all appropriate credits for high school credit courses.
3. Students must follow the procedures as outlined on the “Student Clearance Form.”
4. ALL WORK AND/OR FINAL TESTS MUST BE COMPLETED PRIOR TO DEPARTURE.
5. Teachers have wide discretionary authority to determine a student’s readiness to receive credit. Teachers may accelerate course assignments and administer an early semester or final exam.

Updated: 12/16/2019