Employee Performance Reviews
NEW FY 23-24 FORMS Available (see below)
The State of Colorado’s performance rating cycle for FY 22-23 the State is a unified 5-point rating scale and the transition year timeframe will be April 1, 2022 through July 31, 2023. Thereafter, the performance cycle will run August 1st through July 31st, annually. DNR is anticipating moving to a virtual platform for PMPs during the 23-24 rating cycle.
The annual evaluation sums up a year’s activity of setting expectations, goals, and measurements. The annual evaluation gives employees an opportunity to share information about how they see their work. It is also an opportunity for both supervisors and employees to look ahead to areas of change, skill development, and competency acquisition.
Keep in mind that providing regular performance feedback and offering coaching and training when necessary should be an ongoing and continuous process throughout the year.
For more information on the State of Colorado's annual performance management process, please click the link below:
DPA's Performance Management Website
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Finding the Balance in Performance Management
Employees and supervisors alike know that performance evaluations can be a major source of anxiety. With everything going on around us, that anxiety can sometimes be more harmful than helpful. From a management perspective, setting clear expectations is key. Goals and objectives are important, but it is equally important to put them in perspective for employees. If goals and objectives are not achievable then they can become demotivating - the opposite of the purpose they should serve.
Make room for shifting priorities in employees' performance plans. They'll thank you for understanding and you'll thank them for jobs well done.
FINAL FY 22-23 PMP Information
FINAL PMP Ratings for FY 22-23 will be identical to the process utilized the previous few years with no changes. If you require refresher training on the process please view last year's recorded webinar and slide copies provided here:
2021 PMP Webinar Recording (please note you may have to download the file to your computer in order to watch. The Google browser prefers not to play directly)
You may review the presentation slides by clicking below:
DPA Quick Intro to Performance Management Slides
What Performance Management is and is not
The State policies and Rules that govern the Performance Management process
Where I need to start with this process
Line-of-site performance management
How to set goals to the new rating levels
How to incorporate the state’s core competencies
How to monitor performance
Supervisor and employee responsibilities throughout the process
Keeping Copies of Final PMP Documents
Please be aware copies of final PMP documents should be distributed and maintained not only in HR but at the local level. Please ensure appropriate files are kept by the following:
The actual employee
The employee's immediate supervisor/manager
The location the employee reports to
Your specified Division POC, per the below list
Division POC's will ensure HR is provided an electronic copy for their Personnel Files
Please remember no paper files will be accepted going forward. You must submit properly named electronic copies to your identified Division POC. We thank you for your support with the submission process.
*Window Closed* Process for submitting final FY 22-23 PMP documentation:
Please be aware there is no extension for submitting final PMP documents this fiscal year.
To ensure final ratings are submitted timely to the State Department of Personnel & Administration (DPA), please adhere to the following timeline:
July 31, 2023 - End of Current Performance Rating Cycle
It is required that every permanent employee in the Department receive a final overall evaluation of their performance for the past year. Supervisors and managers, please schedule a meeting with each of your employees to discuss the past year’s accomplishments and how those impacted the team, discuss areas of opportunity and development, set your expectations for the coming year, and discuss goals and new Individual Performance Objectives (IPOs). Consider the entire cycle of April 1, 2022 - July 31, 2023 in your evaluation.
August 15, 2023 - Supervisors Submit Completed Evaluations to Reviewers
Supervisors should meet with their employees, complete evaluations, and submit them to the reviewer (second-level supervisor) by this date.
August 31, 2023 - Reviewer Notes, Edits, Feedback and Approval
The Reviewer should provide approval, edits, any feedback, and notes to the supervisor related to the evaluations. If a rating of Level 1 or Level 2 is given, supervisors should contact jonathan.bannick@state.co.us to discuss a plan for progressive discipline.
September 8, 2023 - Supervisors Submit Final Evaluations to Division Points of Contact
Supervisors or designated managers should submit a final ELECTRONIC COPY of the performance evaluations to their Division points of contact below by this date. The documents should include signatures of the employee, supervisor and reviewer. Signatures can be electronic. Please ensure the correct rating box is checked.
2023.08.01 PMP Last Name, First Name
1. The Supervisor/Manager should have completed evaluation forms submitted to the Reviewer as soon as possible.
2. The Reviewer should provide approval and notes to the Supervisor/Manager within a few days of receipt.
3. The Supervisor/Manager should meet with the employee in June/July period to go over the PMP evaluation and provide the overall rating/score, as well as develop the upcoming year’s performance plan.
4. Final ELECTRONIC COPY appraisals should include signatures of the employee, supervisor and reviewer and please ensure the correct rating box is checked. Please ensure the document is titled correctly following this naming convention: 2023.08.01 PMP Last, First
5. Each Division will be collecting final PMP documents through a designated point of contact. Please submit final documentation to the following:
ECMC: Hannah Hickam
CPW: Laura Porter
CWCB: Viola Bralish
EDO: Johnie Abad
DRMS: Camille Mojar
DWR: Wendy Hunker
SLB: Nick Massie
Deadline for all ELECTRONIC FORMS to be submitted to HR is 9/15/2023. Please get your documents to your Division POC prior to that deadline.
DNR PMP Contacts:
Please reach out to Jonathan Bannick (Jonathan.bannick@state.co.us) for further information on PMPs
Helpful Documents and Forms
PMP Guides and Information:
DNR Employee Career Development Plan
Identifying Bias in Performance Reviews
Quick Guide - Writing Performance Objectives
Performance Management: Frequently Asked Questions Handout
Planning and Performance Competency Model for DNR
Planning and Performance Review Meeting Guide
FORMS:
Planning and Performance Appraisal Form - WORD