Onboarding
What is Onboarding?
Onboarding is a broad term that encompasses many aspects of a new employee's employment with an organization. For the purposes of this page and its accompanying resources, "onboarding" refers to the things a hiring supervisor should do to get from Point A (an offer of employment) to Point B (the employee reaches the job begin date and becomes an active employee in relevant electronic systems for employment and payroll purposes). Individual districts, departments, and teams will likely have additional and more individualized onboarding activities not covered here.
A conditional job offer has been made. Now what?
The following information also applies to paid interns.
Once the hiring manager tenders a conditional job offer to the chosen candidate(s), they must notify the HR Specialist they've worked with throughout the recruitment of the candidate(s) they've chosen for the position(s). Providing the following information to the HR Specialist is extremely helpful.
Applicant's Name
DPR or Previous Position Incumbent
Start Date (don't forget about holidays)
Job Title
Hourly Rate
Leave Accrual Rate (if different than standard rate)
Full-Time or Part-time (if part-time, how many hours per week)
Temporary/Permanent Position (end date if temporary)
Work Schedule (e.g., 8:00 am to 5:00 pm, Monday through Friday)
Work Location
Supervisor Name
Any additional perqs offered
The HR Specialist will then draft and send an offer letter to the candidate(s) via ApplicantPro. Once the candidate accepts/signs the offer letter, a copy of the signed offer letter will be shared with the hiring manager, direct supervisor, and District Administrative Assistant.
The candidate accepts and signs the offer letter, and a copy of the signed offer letter is emailed to the hiring manager, direct supervisor, and District Administrative Assistant.
HR initiates the onboarding email sent to the candidate via ApplicantPro. HR creates a HireForms account for the candidate so they can begin filling out new hire forms.
The candidate completes the Personal Information Form, which triggers the background check. HR completes the background check and notifies the hiring manager of the results via email or phone call, depending on the results.
