Budget/Allocation of Funds

The Pacific East Resource Management - Budget Office is responsible for managing the district's multi-million dollar budget. The office submits funding documents in the Defense Agencies Initiative system (DAI) to support transportation requirements for students’ curricular and co-curricular activities. We also create funding documents for logistical requirements. These include printers, communications, and contracted services provided by the base and local vendors. These contracted services include, but are not limited to, utilities, refuse, and grounds maintenance.

A large part of the budget is dedicated to facilities sustainment and repair. The Pacific East District pays for multiple projects through the year to improve school appearances and repair normal wear and tear items. Each school receives a budget based on its current enrollment. School-level budgets are managed by the school, while district leadership and the budget officer have oversight to ensure the schools are spending appropriately. Principals make purchases based on their school needs. Typical purchases are books, supplies, consumable items, emergency items, nurse supplies and more recently COVID supplies.

Finally, the Pacific East District is allocated funds for travel. The travel funds are available for principals to meet annually with leadership and the ISS team, athletics travel for the coaches and chaperones during sport events, ISS travel to visit the schools, and travel for the leadership team to be able to visit the geographically separated schools within Japan. The Budget Office manages all aspects of the travel process from its initial inception to completion. The Budget Office handles all aspects of the budget for the Pacific East District. Each member of the team manages an important component of the budget process from travel for leadership to travel for students, coaches, and chaperones. The Pacific East Budget Office validates funding to ensure a productive and successful year for the administrators, teachers and, most importantly, the students

The budget office has positively impacted the Pacific East District by:

• Funding registration fees for 70 employees to attend PBL courses in fiscal year 2020-2021 ($50,000 total)

• Reviewing the Athletics Schedule with Athletics Directors to provide the most equitable program within our allotted budget

• Providing an annual budget for school level supplies, info center, textbooks, music programs, athletics programs and tech supply replenishment

• Providing funding for Extra Duty Compensation (EDC) so that schools can offer after school clubs

• Providing funding for transportation requirements to ensure that buses are maintained and available to transport students to and from school and to and from extra curricular activities

• Providing funding to maintain the facilities

• Providing funding for multi-functional and communications devices.

• Providing funding for travel so the ISS team and leadership can visit each geographically separated school at least once each school year

• Briefing leadership weekly about the status of funds to ensure they have the most current information to make the best possible decisions

• DoD Instruction 7600.02 - Audit Policies This document provides policies and guidance on budget audits for the Pacific East District.

• Joint Travel Regulations (JTR) The Joint Travel Regulations provides guidance and expectations for DoDEA civilian employees. The JTR Supplements provide specific guidance for various situations and items during travel.

• Processes for Extra Duty Compensation and Extracurricular Duty Assignment The procedural guide for Extra Duty Compensation (EDC) provides guidance and expectations for use, allocation and recording of hours of EDC funds at the school level.

DoD Financial Management Regulations:

• Volume 1 - General Financial Management Information, Systems, and RequirementsThis document provides overall policies and guidance for procurement appropriations of funds as outlined by the Department of Defense.

• Volume 2A - Budget Formulation and Presentation This document provides policies and guidance for procurement appropriations of fundsNev as outlined by the Department of Defense.

• Volume 2B - Budget Formulation and Presentation This document provides policies and guidance for procurement appropriations of funds as outlined by the Department of Defense.

• Volume 3 - Budget Execution - Availability and Use of Budgetary Resources: This document provides policies and guidance for procurement appropriations of funds as outlined by the Department of Defense.

• Volume 8 - Civilian Pay Policy: This document outlines Department of Defense Civilian Pay Policy.

• Volume 9 - Travel Policy: This document outlines Department of Defense Travel Policy for employees traveling on orders.