The Pacific East District develops and engages in a system of continuous improvement by providing guidance and direction to schools. The Pacific East District’s continuous improvement journey over the last five years is characterized by its focus on building systems and building capacity. We have a district-level structure in place that includes roles, committees, and management systems. Additionally, the Pacific East District provides schools with guidance and support regarding their school-level continuous school improvement through frequent CSI Networking Sessions, quarterly CSI Complex Collaboration Days, and annual Internal Review Visits (IRVs). IRV results are used to identify additional needs which are addressed through our Levels of Support. At the school level, the continuous school improvement team (CSILT) has autonomy to design a CSI structure that fits the specific needs of the school. It is the CSILTs responsibility to manage tasks provided through the district-wide CSI Network.
One Team, One Vision
The Pacific East District has positively impacted continuous school improvement (CSI), as evidenced by:
Providing guidance, timelines, and process expectations for continuous school improvement (CSI)
Supporting the development and monitoring of school goals and actions plans to help schools engage in long-range planning regarding their improvement
Offering ongoing learning on data analysis to include engaging in root cause analysis and data analysis to help support the development of action plans
Developing meeting structures to include frequent CSI Networking Sessions and quarterly CSI Complex Collaboration days
Creating a CSI ePortal to allow schools to house their evidence and then monitor school progress
Implementing a robust Internal Review Visit (IRV) Process that provides schools with opportunities for growth and actionable next steps
Implementing systems to be process dependent and not person dependent (i.e. IRVs, Steering Committee, Professional Learning ISSs, Pacific East District Data Management System)
Building capacity with colleagues
In SY 2016-2017 the Pacific East District embarked on the transformation from a system of schools to a school system. We used the process of preparing for our first systems accreditation as the catalyst to discover who we were as a system in order to plan our path forward. In the fall of 2016, the Pacific East District formally identified its first district goals. In addition, in response to the findings of our Internal Review Visits (IRVs) from SY 2015 - 2016 that indicated there was a pattern of opportunities for growth within communication, the district implemented a group of communication processes.
As part of the process of functioning as a system and preparing for our first systems review, we hosted two week-long continuous improvement summits for continuous school improvement (CSI) chairs and school administrators to initiate moving forward as one system. In the spring of 2017, the Pacific East District proudly hosted our first System Engagement Review.
In addition, the district implemented Focused Collaboration as a structured approach to collaboration. Students were released from school one hour early on one day a week to offer the time for formalized collaboration to occur, and the district introduced a structure to guide collaboration.
The Pacific East District reflected upon who we are as a district based on the information gleaned from our preparation for our first system review, from the External Review Report, and the status of our four district goals:
Develop a comprehensive professional learning system to build capacity
Integrate technology into everyday classroom instruction
Implement the College and Career Ready Standards for math and literacy
Use student data to support instruction decisions
Based on what we observed from our reflection, district leadership committed district resources in SY 2017-2018 to the implementation of the rigorous DoDEA College and Career Ready Standards (CCRS) and the implementation of the CCRS Summative Assessments, two cornerstones for our improvement journey. In addition, the district initiated goal committees, comprised of Instructional Systems Specialists (ISSs), to facilitate the work with the four goals,
In the spring of 2018, Cognia provided a district-wide training to introduce the revised Cognia standards and School/System Quality Factors (SQFs)
In SY 2018-2019, the Pacific East District continued our improvement journey by initiating CSI Networking Sessions and strengthening our goal process and initiating conversations around the SQFs.
In order to continue building continuity throughout the district, the Pacific East District implemented a goal template, in alignment with the Pacific West and Pacific South districts, that was utilized by the district office and all schools. In addition, in the fall of 2018, the Pacific East Assessment and Accountability ISS partnered with the CIL Education Research Analyst to deliver an introductory training at each of the six complexes for CSI Chairs and administrators. The training included the introduction of data protocols, root-case analyses, and SMART goals.
The Pacific East District and all schools in the district engaged stakeholders to complete their first SQF Diagnostics. The process of completing the SQF Diagnostics led to powerful conversations. Due to limitations in being allowed to administer Cognia questionnaires aligned with the SQFs to parents and students, the diagnostics were completed based on the perceptions of the faculty of the school or district.
In spring of 2019, the Pacific East District engaged in IRV for 11 of the 20 Pacific East Schools. The outcomes of the IRV indicated that the areas of greatness need were:
Building capacity with Focused Collaboration (91% of schools visited indicated a need)
Continuing to build communication processes (72% of schools visited indicated a need)
Strengthening the goal process (45% of schools visited indicated a need)
The Pacific East District continued our improvement journey by focusing on needs observed from the IRVs from SY 2018-2019, engaging with the Cognia i3 Rubric, strengthening our IRV process, implementing League 2022, and addressing school needs associated with COVID-19.
The Pacific East District addressed the needs identified in the SY 2018-2019 IRVs with:
Focused Collaboration (FC) by reshaping our FC process, implementing a “tight” structure, dedicating district-wide professional sessions to FC, and having all FC sessions job-alike sessions throughout the district.
Communication by embedding communication monitoring and discussions in the IRV process
Strengthening the goal process by having professional learning instructional systems specialists (PL ISSs) take the lead in continuous-improvement work with their schools
In the fall of 2019, Cognia presented training on the i3 Rubric to CSI chairs, administrators, and the ISSs.
Additionally, the district completed IRVs for 6 of the Pacific East District schools. The district had planned on engaging in visits for the remaining 9 schools, but the outbreak of the COVID-19 pandemic prevented the completion of the internal review visit plan. The observation was made from IRV participants that the components of schools leading a discussion about their progress on the improvement journey was too general and needed to be tightened and better aligned with the improvement journeys of the district.
In March of 2020, the Pacific East District had to redirect attention to maintaining quality learning for all students as our schools transitioned to remote learning in response to the COVID-19 pandemic. In addition, the PL ISSs and the Assessment and Accountability ISS initiated the work of League 2022 to conduct a deep dive in the Cognia standards, which resulted in the Forward Journey Report.
The Pacific East District continued our improvement journey by supporting schools in providing quality education to all students in response to COVID-19, building capacity through the implementation of The Pacific East Steering Committee, developing The Pacific East Strategic Plan to align the work of the district in a comprehensible, achievable approach, and enhancing our IRV process.
The Pacific East District is proud that, due to our mitigation efforts, we were able to keep in-person learning occurring the most of all DoDEA districts in spite of many colleagues being reassigned to DoDEA Virtual Schools.
Based on the observations gleaned from SY 2020-2021 IRVs and school visits that suggested that stakeholders were not comprehending how the district initiatives and goals were aligned, the district developed the Pacific East Steering Committee, comprised of representatives from diverse stakeholder groups, to collective frame the continuous-improvement efforts of the district. The first major product from the Pacific East Steering Committee was the creation of the Pacific East Strategic Plan that identifies our 21st-century goal, two measurable objectives of improving student-performance in mathematics and literacy, three strategic themes, and seven Critical Initiative Working Groups.
In addition, the district enhanced our improvement journey in alignment of our One Team, One Visit by;
Developing defined roles for CSI Chairs across the district
Adding Data Support Chairs to all schools across the district with defined roles
Developing the CSI ePortal as a one-stop resource for all CSI, processes, guides, and expectations
Placing school goals online and adding a monitoring component to the goals
In spring of 2021, the Pacific East District engaged in IRVs for all 20 Pacific East Schools. In order to strengthen our quality assurance review and narrow our focus, the Pacific East identified four Cognia Standards as “Power Standards” (1.3, 2.7, 2.11, 3.2) that are aligned with the overarching work of the district and our Strategic Plan. The outcomes of the IRV indicated that the areas of greatness need were:
Making data readily available to educators (100% of schools visited indicated a need)
Implementing a process for collecting, analyzing, monitoring, and using data to impact student learning (100% of schools visited indicated a need)
Strengthening the professional learning structure (75% of schools visited indicated a need)
Increasing stakeholder (students, parents, faculty) in the educational and decision-making process (35% of the schools visited indicated a need)
During the 2021-2022 school year, the Pacific East District continued our improvement journey by increasing CSI Networking Sessions, implementing quarterly CSI Complex Collaboration Days to provide schools with an opportunity to engage in the work of CSI as a complex, implementing the Pacific East Strategic Plan, and building capacity through IRV process.
The Pacific East District is proud of the capacity we have built over the last five years. We further built capacity through the IRV process by increasing the IRV team and having school administrators, CSI Chair, and Data Chairs each serve on multiple IRV throughout the district. Due to the cost involved in Japan of sending colleagues on TDY orders, the district invested many resources into making it possible to participate on IRVs outside their immediate complex and travel to other complexes throughout the district.
The Pacific East District addressed the needs identified in the IRVs conducted in spring 2021 with:
Making data readily available to education by developing the Pacific East Data Dashboard
Implementing a process for collecting, analyzing, monitoring, and using data to impact student learning by implementing the Pacific East Data Management System (PEDMS)
Strengthening the professional learning structure by implementing the Professional Learning Critical Initiative Working Group
CSI ePortal : The Continuous School Improvement ePortal serves as the one-stop shop for all things CSI in the Pacific East District. The site houses:
The current Continuous School Improvement Guide
Historical and current school goals and action plans
Historical and current school communication plans
Historical and current school purpose statements and purpose statement processes
School timelines regarding CSI
Historical and current Internal Review Visit presentations and results
Historical networking session recordings
Historical and current information regarding school CSI teams
Information regarding roles of CSI Chairs and Data Chairs
Annual CSI Foci and Timelines