General Settings for Transactions

General Settings

Navigation: Main menu > Setup > Settings > General (tab)

ℹ️ This page explains the General Settings that directly affect transactions.

Accounting >Enable Override on Trial Errors: Checkbox. If checked the option to override trial errors is displayed on transactions. This setting applies to all transaction types.
- A trial error is when the debits and credits of a transaction are not equal. When that happens a red warning bar is displayed alerting users to the error. These transactions are also displayed on the Dashboard to Financial Statements. Although, transactions should always be in balance, an exception may occur if a user creates a debit transaction and a separate credit transaction. To remove the warnings, users can apply this setting.
Accounting > Exclude Transaction IDs from VAT Reconciliation (e.g. <> 2, not in (1,2,3)): The transaction type used for VAT Payments or Refunds should be excluded from the VAT reconciliation. For example, if the ID for the VAT Payments Transaction Type is 24, the entry is: <> 24.

Accounting > Password to edit read-only Transactions in Ledger: If a password is typed in the Value column, it can be used to edit transactions regardless of their statuses. This setting applies to all transaction types.

CRM > Transaction Type IDs for Customer Credit Notes (e.g. = 2, in (1,2,3)): Type the transaction IDs in the Value column as per the example.
CRM > Transaction Type IDs for Customer Invoices (e.g. = 2, in (1,2,3)): Type the transaction IDs in the Value column as per the example.
CRM > Transaction Type IDs for Customer Orders (e.g. = 2, in (1,2,3)): Type the transaction IDs in the Value column as per the example.
CRM > Transaction Type IDs for Quotations (e.g. = 2, in (1,2,3)): Type the transaction IDs in the Value column as per the example.

Cashups > Filter - Transaction Type (e.g. = 2, in (1,2,3)): Type the transaction IDs in the Value column as per the example.
Cashups > Transaction Type - Cashup Shortfall: Provides a dropdown list of all the transaction types for users to select one.
Cashups > Transaction Type - Cashup Surplus: Provides a dropdown list of all the transaction types for users to select one.

Items & Inventory: Decimals used to display Inventory quantity (0-4): Type a number in the Value column. This setting also affects the number of decimals displayed in transactions.

Item & Inventory > Item Costings - Transaction Type: Provides a dropdown list of all the transaction types for users to select one.
Items & Inventory > Transaction used for Inventory Adjustments: Provides a dropdown list of all the transaction types for users to select one.

Mobile App > Inventory: Transaction Type - Goods Issued: Provides a dropdown list of all the transaction types for users to select one.
Mobile App > Inventory: Transaction Type - Goods Received: Provides a dropdown list of all the transaction types for users to select one.

Output (Print, PDF, Email) > BCC emails to the following address: Type an email address in the Value column.
Output (Print, PDF, Email) > Output Templates: Provides an interface to link output templates to the various modules, including transaction types. (Output refers to the forms or reports generated from transactions e.g. Quotations, Invoices.)

Payments - Transaction Type - Customer Payments: Provides a dropdown list of all the transaction types for users to select one.

Production > Projects Transaction: Provides a dropdown list of all the transaction types for users to select one.
Production > Tasks Transaction: Provides a dropdown list of all the transaction types for users to select one.

Supplier Payments > Transaction Type - Accruals - Foreign Currency Payments: Provides a dropdown list of all the transaction types for users to select one.
Supplier Payments > Transaction Type - Supplier Discounts: Provides a dropdown list of all the transaction types for users to select one.
Supplier Payments > Transaction Type - Supplier Payments: Provides a dropdown list of all the transaction types for users to select one.