Ledger Management - Items View

How to View Transaction Items

1. Navigate to the Ledger.

2. Select the dates by either choosing pre-set dates next to Set or entering specific dates.

3. Filter = Select Transaction Type (Items) from the dropdown list.

4. Transaction = Select a specific Transaction Type from the dropdown list or select All.

   • Note: You might also be able to select a Customer or Supplier Account next to Account depending on the selected Transaction Type.

5. Click View (button).

How to Apply Date Filters

1. Click any one of the three filters (radio buttons) below the date field: 

   • Click Transaction (radio button) to view transactions containing those dates.

   • Click Period (radio button) to view transactions created for the periods covered by those dates.

   • Click Updated (radio button) to view transactions that were updated during those dates.

2. Click View (button) to apply the filter.

   • Note: You might not see a difference using these filters if the transaction, period and created dates are the same.

How to Search for Transactions

1. Enter a transaction number in the smaller blank box next to View (button) to search by Transaction No.

2. Enter text in the larger blank box next to View (button) to search by Reference and Description.

3. After displaying a report, enter text in the Search (bar) to search by matching text in the displayed fields.

How to Print the List of Transaction Items

1. Click Output (button) to display a dropdown list.

2. Click Print to print the report to the default printer or click Print (Show Dialogue) to select a printer (e.g. a .pdf printer).

3. Select Detailed Ledger or Transactions from the dropdown list.

How to Output the Transaction Items

1. Click Output (button) to display a dropdown list.

2. Click Preview to display the Transaction Items on the screen.

   • Note: You can click the printer (icon) to print the list to a printer of your choice, including PDF.

How to Email a List of Transaction Items

1. Click Menu (button) > Email Excel to email the Transaction Items in Excel format.

2. Click Output (button) > Email > Transactions to email the Transaction Items in PDF format. 

Related Topics

• References: Ledger