The cashflow module allows organisations to forecast the expected monetary inflows and outflows to assist them in managing their cashflow.
Cashflow transactions are used to record transactions that must be included in the cashflow forecast reports.
This setup guide explains the setup steps including how to create a Cashflow Transaction Type and how to setup the default views for the Cashflow Transaction.
Navigate to Transactions (e.g. Main Menu > Setup > Transactions > Transaction Types (tab).
Click New (button).
Complete the details on the right as follows:
General
Description = Cashflow Transactions
Code = CAF
Disable Fields = Check the checkboxes next to the following fields to hide them:
Header - Date
Header - Company
Header - Credit Terms
Item - Code
Items & Inventory
Item Type = Items.
Pricing = Cost Price.
Accounting:
VAT Type = No VAT
Accept the defaults for all the entries not listed here.
Create the Statuses as explained below.
Create a Copy Rule as explained below.
Create Categories as explained below.
Add the transaction to a Menu Group (e.g. Accounting).
Allocate User Access to the transaction.
Setup the Transaction Grid as explained below (the default display when accessing the cashflow transaction).
If you are a QuickEasy consultant, activate the reports on the server as explained under Functionality Setups.
If you are a QuickEasy customer, please contact our helpdesk to activate the reports for you.
Add the reports to a Menu Group (e.g. Accounting).
Allocate User Access to the reports.
Navigate to Transactions (e.g. Main Menu > Setup > Transactions).
Click Status (tab).
Select Cashflow Transactions (CAF) from the dropdown list on the right.
Edit the default statuses as follows:
Header Statuses:
Description = Planning
Group = Pending
Default = New Transaction
Editing = All
Accounting = Unchecked
Inventory = Unchecked
Description = Active
Group = Active
Default = None
Editing = All
Accounting = Unchecked
Inventory = Unchecked
Description = Complete
Group = Complete
Default = Complete
Editing = None
Accounting = Unchecked
Inventory = Unchecked
Description = Cancelled
Group = Cancelled
Default = None
Editing = None
Accounting = Unchecked
Inventory = Unchecked
Item Statuses:
Description = Pending
Group = Pending
Default = New Transaction
Inventory = Unchecked
Description = Active
Group = Active
Default = None
Inventory = Unchecked
Description = Complete
Group = Active
Default = None
Inventory = Unchecked
Description = Cancelled
Group = Active
Default = None
Inventory = Unchecked
5. Click Save (button).
Navigate to Transactions (e.g. Main Menu > Setup > Transactions).
Click Copy Rules (Tab).
Click New (Button).
Complete the details as follows:
Copy From = Cashflow Transactions (CAF)
Menu Caption = Copy CAF Items
Button Caption = CAF
Status = Check Pending, Active, and Complete.
Type = Parent
Header Status = Leave blank
Item Status = Leave blank
Copy To = Cashflow Transactions (CAF)
Caption To = Copy to Cashflow Transaction
Adjustment = Copy
Copy Item Types = All
Qty & Amount = Total
Confirm = Checked
Open Trans = Checked
Action = Checked
Description = Code - Description
Click Save (button).
Navigate to Transactions (e.g. Main Menu > Setup > Transactions).
Click Categories (Tab).
Select Cashflow Transactions (CAF) from the dropdown list on the right.
Repeat the two steps below and create these categories: Ad Hoc, Monthly, Overdraft, Weekly as follows:
Click New (Button).
On the row that is created, type the name of the category in the Name column.
Click Save (button).
ℹ️ This step hides the fields that are not relevant to the cashflow transaction in both the List and Edit views.
Navigate to the Cashflow Transaction (e.g. Main Menu > Accounting > Ledger).
Click Menu (button) > Transactions
Click the arrow on View (button) and select Pending & Active.
Click the arrow on View (button) > Actions > Set Default.
Click the Field Chooser (*) in the first column.
Check the following fields, and uncheck the rest:
Actions
Category
Date
Notes
Reference
Status
Total (inc)
Trans No.
User
Click Menu (button) > Save (All Users).
Click Menu (button) > Items.
Click the Field Chooser (*) in the first column.
Check the following fields, and uncheck the rest:
Actions
Category
Description
Item
Total (inc)
Trans Date
Trans No
Click Menu (button) > Save (All Users).
Click New (button) to access edit view.
Click the Field Chooser (*) in the first column.
Check the following fields, and uncheck the rest:
Actions
Category
Description
Forecast Date
Item
Unit Price
Click Menu (button) > Save (All Users).