Trial Balance Tutorials

How to Display the Trial Balance

1. Navigate to the Financial Statements.

2. Click Menu (button) > Trial Balance.

3. Select a date.

4. Leave all the other filters at their default values (e.g. All).

5. Click View (button).

How to Change the Dates for the Trial Balance

1. Navigate to the Financial Statements.

2. Click Menu (button) > Trial Balance.

3. Select an option next to Financial Year (e.g. 2025/2026).

4. Select a start period from the dropdown list next to Period.

5. Select an end period from the dropdown list next to the word to.

6. Click View (button).

How to Verify the Double-Entry Bookkeeping System

1. Display a Trial Balance.

2. On the top right is a Balance field which adds and subtracts all the debits and credits:

• Zero Balance: All the transactions have corresponding debits and credits and no further action is required.

• Non-Zero Balance: There is an error in the double-entry system. Click Menu (button) > Dashboard and resolve any Trial Errors that are listed on the Errors tab.

How to Customise the Trial Balance

1. Navigate to the Financial Statements.

2. Click Menu (button) > Trial Balance.

3. Customise the display by selecting one of the options for each filter:

   • Filter:  Select All or one of the financial statements from the dropdown list:

     • Profit or Loss: Only displays accounts that are on the Statement of Profit or Loss. The Balance field displays the profit or loss earned during the selected period.

     • Financial Position: Only displays accounts that are on the Statement of Financial Position. The Balance field  displays the profit or loss earned during the selected period (i.e. the amount that is transferred to Retained Earnings).

   • Show All Accounts: If checked displays all the accounts including those with zero balances.

   • Order by Acc No.: If checked, arranges the accounts in account number order.

     • Note: The Acc No. field is hidden by default. It can be added using the Field Chooser (*).

     • Note: If account numbers are not used, checking this checkbox will result in accounts being randomly ordered.

   • Radio Buttons > Click one of the radio buttons:

     • Accounting: Displays the accounts sorted by category and then alphabetically.

     • Categories: Displays only the main categories and their totals.

     • Transaction: Displays every single transaction that is included in the Trial Balance. 

4. Click View (button).

How to Open Ledger Accounts from the Trial Balance

1. Display a Trial Balance.

2. Double-click any account to open the Ledger account.

How to Add Notes

ℹ️ Notes can only be viewed on the Dashboard. 

1. Display a Trial Balance.

2. Right-click an entry and select Add Financial Statement Notes from the context menu.

3. Edit the Account or Period if necessary (the fields default to the period selected, and account clicked).

4. Type a note in the block provided.

5. Click Close (button).

How to Output the Trial Balance

1. Display a Trial Balance.

2. Click Output (button) and hover over the output option from Preview, Print, or Email.

   • Note: Typically, there is only one Trial Balance output template. If you have more templates, select the applicable template from the dropdown list.

Related Topics

• Reference: Trial Balance