Statement of Profit or Loss

Buttons Explained

• View: Generates a Statement of Profit or Loss according to the selected filters.

• Output: Outputs PDF documents which can be printed, previewed, or emailed. There must be dates displayed next to the top-row buttons (select a date from the filters and click View (button)). If there are no dates displayed, an error message is returned that the report cannot be generated. The available reports are:

  • • Financial Statements

    • Statement of Financial Position

    • Statement of Profit or Loss - 12 Periods

    • Statement of Profit or Loss - 2 Periods

    • Statement of Profit or Loss - 3 Periods

    • Statement of Profit or Loss - 6 Periods

    • Statement of Profit or Loss - Fin Year 

• Menu:

  • Reset Data Filters: Resets any changes to the data filters.

  • Column Auto Width: Automatically adjusts the columns to fit the data and screen.

  • Hide decimal values: Toggles showing or hiding decimal values.

  • Views

    • Dashboard

    • Statement of Profit or Loss 

    • Statement of Financial Position

    • Trial Balance

  • Layout & Grids

    • Email Excel

    • Export Grid

    • Save

    • Save (All Users)

    • Restore Default (All Users)

Filters Explained

• Set: Options to select preset dates (e.g. Fin Year).

• ⬅➡: Adjusts the period forwards or backwards depending on the option chosen under Set.

• Date: Allows users to customise the dates for which the report is generated.

• Report: A dropdown list with custom-created Accounting Reports.

• %: A dropdown list allowing users to display:

  • None: No percentage changes.

  • Change: The percentage change from the period on the left to the period on the right or from the Budget.

  • Revenue: The entry as a percentage of Revenue.

  • Budget: Shows the amounts budgeted for the selected period. This option is only available if the date is set to Fin Year (Months) and a budget is selected.

• Show all Accounts: A checkbox. If checked all the accounts are displayed, including those with zero balances.

Fields Explained

• Description: Name of the Account which is grouped by category.

• Date Fields: A column for every option chosen when setting the data filters, including:

  • Date: The ledger balance of the account as at that specific date.

  • %: Positive changes are in green and negative changes are in red. The column shows one of these options based on the selected filter:

    • The percentage change from the previous period or from the budget. 

    • The percentage of revenue.

  • Budget: The amount budgeted for that period. Only available if the following filters are selected:

    • Set: Fin Year (Months).

    • Budget: A budget must be selected from the dropdown list.

    • %: Budget. 

• Menu (...): A context menu with the following options:

  • Full Expand: Expands the tree view to show all the accounts.

  • Full Collapse: Collapses the tree view to only show the main categories.

  • Add Financial Statements Notes: Opens an interface allowing a note to be typed. The note can be viewed and edited from the Dashboard.

  • View Detailed Ledger: Opens the selected account's detailed ledger.

Related Topics

• Reference: Financial Statements (settings and information)

• Tutorial: Statement of Profit or Loss